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Early Years Foundation Stage Setting Checklist Children learn best when they are healthy, safe and secure, when their individual needs are met, and when they have positive relationships with the adults caring for them. The Early Years Foundation Stage safeguarding and welfare requirements, specified in this section, are designed to help providers create high quality settings which are welcoming, safe and stimulating, and where children are able to enjoy learning and to grow in confidence (EYFS, 2014). The EYFS requirements do not override or remove any obligations providers have arising from any other relevant legal requirements including health and safety legislation.
This EYFS setting checklist can be used to support you in reviewing your working practices, including paperwork and documentation. It is not an exhaustive list of Ofsted or EYFS requirements and you should ensure you have a working knowledge of these at all times. We suggest that you have copies of the following when working through this checklist:
- Statutory framework for the early years foundation stage (2014): http://www.foundationyears.org.uk/eyfs-statutory-framework/
- The common inspection framework: education, skills and early years: https://www.gov.uk/government/publications/common-inspection-framework-education-skills-and-early-years-from-september-2015
- Early years inspection handbook: https://www.gov.uk/government/publications/early-years-inspection-handbook-from-september-2015
- Inspecting safeguarding in early years, education and skills settings: https://www.gov.uk/government/publications/inspecting-safeguarding-in-early-years-education-and-skills-from-september-2015
- Other supporting documents, such as the List of Providers Guidance, can be accessed at: http://www.suffolkcpd.co.uk
Please note - ‘The information contained in this guidance is for general information purposes only. While every effort has been made to keep the information up to date and correct, Suffolk County Council (SCC) make no representations or warranties of any kind, express or implied, about the completeness, reliability, accuracy or suitability with respect to the information contained within the guidance. Any reliance placed on such information is therefore strictly at the organisations own risk. SCC is not responsible for, and expressly disclaims all liability for, damages of any kind arising out of use, reference to, or reliance on any information contained within this guidance (December 2016)’
EYFS setting checklist December 2016 1
BUSINESS MANAGEMENT
Item Requirement reference
Links & further information
Evidence Action, if required, and person responsible
1. What is the legal structure/management structure of your setting?
If voluntary committee run, you should have a Chairperson, Secretary, Treasurer and other committee members.
N.B. Ofsted MUST have an up-to-date list of the members of the committee.
EYFS p. 31 - 32 (3.76)
Early years and childcare registration handbook, 2016
https://www.gov.uk/government/publications/become-a-registered-early-years-or-childcare-provider-in-england
Guide to Charitable Incorporated Organisation status 2013:https://shop.pre-school.org.uk/A127/charitable-incorporated-organisations
Charity Commission:www.gov.uk/government/organisations/charity-commission
Information on writing a reserves policy, 2016:www.gov.uk/government/publications/charities-and-reserves-cc19
Committee Information:http://
Ofsted URN:
Registered person: Nominated person:Manager/Supervisor:
Chairperson: Secretary: Treasurer: Other committee members:
EYFS setting checklist December 2016 2
www.suffolklearning.co.uk/3-11-learning-teaching/early-years/committee-info-pre-schools-only
For further information, visit the PLA or NDNA website:www.pre-school.org.uk
www. ndna .org.uk
2. Are you a member of the Suffolk County Council ‘List of Providers’ (LoP)?
LoP- Section A
www.suffolklearning.co.uk/3-11-learning-teaching/early-years/list-of-providers
3. Ofsted Inspection for LoP members
If your provision is judged to be inadequate you MUST inform the local authority immediately after the inspection.
If your current inspection judgement is ‘satisfactory’, ‘requires improvement’ or ‘inadequate’ and your next inspection judgement is ‘less than good’ it is a condition of membership of the SCC List of Providers that you inform SCC immediately by email to [email protected] or by telephone to the Suffolk Family Information Service number 0345 60 800 33.
Attendance at Ofsted inspection feedback: Settings have told the Early Years Team that they like it when a member of the team supports them by attending Ofsted feedback. A staff member will try to attend if you give sufficient notice by calling Suffolk Family Information Service on 0345 60 800 33.
Early years inspection handbook, p. 24
LoP- Section ASection B, 1, 2 Section E Section FSection GSection H
www.ofsted.gov.uk/inspection-reports/find-inspection-report
Ofsted Action Plan examples -http://www.suffolklearning.co.uk/3-11-learning-teaching/early-years/eyfs-in-suffolk/eyfs-checklist-resources
What was the outcome of your last Ofsted inspection?
Date:
Outcome:
You MUST ensure that you have completed all Ofsted recommendations from your last inspection.
Actions:
EYFS setting checklist December 2016 3
4. Do you have copies of:o The early years and childcare
registration handbook (2016)o The common inspection framework:
education, skills and early years (2015)
o Early years inspection handbook (2015)
o Inspecting safeguarding in early years, education and skills settings (2016)
o Statutory Framework for the Early Years Foundation Stage (2014)
o Development matters in the Early Years Foundation Stage
o Early Years Outcomeso A Know How Guide: The EYFS
progress check at age twoo The EYFS parents’ guideo What to expect, when? Guidance to
your child’s learning and development in the EYFS
o Special Educational Needs and Disability (SEND) Code of practice for 0-25 years (2014)
o Early Years: guide to the 0 to 25 SEND code of practice
o Suffolk County Council List of Providers guidance pack
NB: Please ensure you regularly refer to the ONLINE versions of these documents for updates and amendments.
These are available from: www.gov.uk/government/publications/become-a-registered-early-years-or-childcare-provider-in-england
www.gov.uk/government/publications/common-inspection-framework-education-skills-and-early-years-from-september-2015
www.gov.uk/government/publications/early-years-inspection-handbook-from-september-2015
www.gov.uk/government/uploads/system/uploads/attachment_data/file/547326/Inspecting_safeguarding_in_early_years_education_and_skills_settings.doc
www.foundationyears.org.uk/
https://www.gov.uk/government/publications/send-code-of-practice-0-to-25
www.suffolklearning.co.uk/3-11-learning-
EYFS setting checklist December 2016 4
teaching/early-years/list-of-providers
5. How do you offer funded early education for 2, 3 & 4 year olds in a way which offers flexibility to parents/carers?
LoP- Section B, 3 Section C
6. Can a child access their full free entitlement with no conditions of access?
LoP Section B, 4 Section C
How do you make it clear to parents what they are paying for above the free entitlement?
7. Are mandatory policies and procedures in place as specified in the EYFS (2014)?
Policies and procedures should be reviewed annually, signed and dated by the Chairperson/Director.
All staff, committee members, students and volunteers) should be aware of and follow these policies and procedures to effectively meet the Safeguarding and Welfare Requirements.
EYFS p. 16 (3.3) When did your setting last review your policies and procedures?It is good practice for staff, committee members, students and volunteers to individually sign the original copy of each policy to confirm that they have read it.
8. Have you completed a Self-Evaluation Form (SEF)?
Optional but good practice
www.ofsted.gov.uk/resources/080104
How often is this reviewed? Who is involved in completing this?
How do you drive continual improvement in your setting?
Early Years Inspection Handbook, p. 32 – ‘Leaders and managers actively seek, evaluate and act on the views of parents, staff and children to drive continual improvement.’
9. Do you have an Operational Plan containing all working documents of the organisation?
Optional but good practice
LEARNING AND DEVELOPMENTItem Requirement
referenceLinks & further information
Evidence Action, if required, and person
EYFS setting checklist December 2016 5
responsible10. How do you ensure that your setting meets
the needs of the children, and promotes their learning and development?
For further support/training needs see Suffolk CPD online
NB: Links are included to the Special Educational Needs (SEN) Code of Practice (CoP) (2001) and the Special Educational Needs and Disability (SEND) CoP (2014). This is because the SEN CoP (2001) remains relevant for children with a Statement of Special Educational Needs.
EYFS p.7 (1.1) www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP/2012-08-16PlanningSupportGridv2.pdf
www.foundationyears.org.uk
www.suffolklearning.co.uk/cms/view_folder.asp?rootid=4&depth=3&level1=4&level1id=4&level2=148&level2id=148&nextlevel=3326&folderid=3326
www.gov.uk/government/publications/send-code-of-practice-0-to-25
www.education.gov.uk/publications/standard/publicationdetail/page1/DfES%200581%202001
11. The Statutory Framework for the EYFS seeks to provide quality and consistency in all early years’ settings, so that every child makes good progress and no child is left behind (EYFS, 2014, p.5) Ofsted inspectors will make a judgement on the effectiveness of teaching, learning and assessment.
EYFS p.8 & 9 (1.6 - 1.9) p.13 (2.1)
Early years inspection handbook p. 7, 14, 30, 39 & 43-45
www.suffolklearning.co.uk/3-11-learning-teaching/early-years/eyfs-in-suffolk/assessment
How do you link My Learning Journey, Starting Points and Progress Tracking or other developmental records with on-going planning?
For example, observations, key child planning, child review, environment review.
EYFS setting checklist December 2016 6
How do you gather information about what children know, can do, and enjoy when they start at your setting? For example, ‘All About Me’ booklets, home/setting visits.
How do you evaluate children’s progress from their different starting points and whether they meet or exceed the level of development which is typical for their age?
ASSESSMENTS
Item Requirement reference
Links & further information Evidence
Action, if required, and person responsible
12. What arrangements are in place to manage and complete ‘The EYFS progress check at age 2’?
EYFS p.13 & 14 (2.3 -2.5)
‘A Know How Guide: The EYFS progress check at age two’
www.foundationyears.org.uk/wp-content/uploads/2012/03/A-Know-How-Guide.pdf
http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP/MLJLearningDevelopmentSummary2yrs.doc
13. Do you have any children attending at the end of the EYFS (attending in the summer term of the reception year or the academic year in which their fifth birthday falls)?
EYFS p.14 & 15 (2.6 – 2.11)
LoP-Section B, 10
If yes, you should complete their EYFS Profile.
For further support contact the Suffolk Family Information Service on 0345 60 800 33.
SAFEGUARDING AND WELFARE REQUIREMENTSItem Requirement
referenceLinks & further information
Evidence Action, if required, and person
EYFS setting checklist December 2016 7
responsibleCHILD PROTECTION14. You MUST have and implement a policy and
procedures to safeguard children. These must be in line with the guidance and procedures of Suffolk Safeguarding Children Board (SSCB) and:
Include the name of the ‘Lead Practitioner’ for safeguarding children
Include an explanation of the action to be taken in the event of an allegation being made against a member of staff;
Cover the use of mobile phones & cameras in the setting for staff, volunteers, visitors and parents/carers.
It is good practice to include the appropriate use of social networking sites.
NB: A revised version of the Ofsted document ‘Inspecting Safeguarding in Early years, Education and Skills settings’ was published in August 2016 along with a list of the main changes. You MUST implement the changes to ensure you are adhering to the safeguarding and welfare requirements of the EYFS. Please note the new requirement for a ‘Staff Behaviour Policy’ and references to ‘safeguarding policies’ being replaced with ‘child protection policies’.
EYFS p.16 (3.4)LoP -Section B, 8
Customer First is the initial point of contact for social services in Suffolk - 0808 800 4005
For information- https://www.suffolk.gov.uk/adult-social-care-and-health/keeping-you-safe/multi-agency-safeguarding-hub-mash/
www.suffolkscb.org.uk – follow the link to ‘procedures’ and then ‘SSCB protocols’
https://www.suffolk.gov.uk/adult-social-care-and-health/keeping-you-safe/multi-agency-safeguarding-hub-mash/
Revised Ofsted Document: ‘Inspecting Safeguarding in Early years, Education and Skills settings’ August 2016:
https://www.gov.uk/
EYFS setting checklist December 2016 8
government/uploads/system/uploads/attachment_data/file/547389/Inspecting_safeguarding_in_early_years_education_and_skills_settings_change_document_Aug_2016.doc
15. MUST You have a practitioner designated to take lead responsibility for safeguarding children. During term time, or when the setting is in operation, the designated safeguarding leader or an appropriately trained deputy should be available during opening hours for staff to discuss safeguarding concerns.
Have they attended the following training? Safeguarding Children: Roles and Responsibilities.This course incorporates the CAF part One, CAF part two and roles and responsibilities training for designated safeguarding coordinators and their deputies.
EYFS p.16 (3.5)
‘Inspecting safeguarding in early years, education and skills settings’- Pg. 11 (18).
http://www.suffolklearning.co.uk/3-11-learning-teaching/early-years/safeguarding
Name of designated safeguarding lead:
Date of courses attended:
Name of deputy designated safeguarding lead:
Date of courses attended:
16. How do you ensure that all staff have up-to-date knowledge of safeguarding policies and procedures?
How do you ensure all staff and leaders receive regular updates on safeguarding at least annually?
How do you ensure your staff members update their Safeguarding Children training every three years? This should be accessed on Suffolk CPD online to conform to the requirements of SSCB.
EYFS p.17 (3.6)
‘Inspecting safeguarding in early years, education and skills settings’- Pg. 10-11 (18).
http://www.suffolklearning.co.uk/3-11-learning-teaching/early-years/safeguarding
Good practice would be to include safeguarding knowledge and practice as an agenda item at each staff meeting and supervisions
EYFS setting checklist December 2016 9
17. Do you have a copy of the Government’s statutory guidance ‘Working together to Safeguard Children’? (current version March 2015)
EYFS p.17 (3.7)LoP-Section B, 8
www.workingtogetheronline.co.uk/
www.gov.uk/government/uploads/system/uploads/attachment_data/file/419604/What_to_do_if_you_re_worried_a_child_is_being_abused.pdf
18. Do you have an up-to-date ‘Safeguarding Children Referral Chart?’ (current version April 2012)
Good Practice http://suffolkscb.org.uk/assets/files/2015/2015-safeguarding-leaflet-and-flowchart.pdf
19. You MUST inform OFSTED of any allegations of serious harm or abuse “by any person living, working, or looking after children at the premises or elsewhere within 14 days of the allegation(s) being made”, and of the action taken in respect of the allegations?
EYFS p.17 (3.8) http://suffolkscb.org.uk/information-and-links/leaflets-booklets-and-posters/
Local Area Designated Officer (LADO).There is a central telephone number for LADO enquiries and referrals.
0300 123 2044 Central email: [email protected]
In addition, there is a referral form, which ensures that basic information is captured, logged and then monitored. This form should be used whenever possible as it does help the LADO to have a clearer idea of the issue in advance of any discussion with the referrer.
20. It is good practice to have a policy, which is shared with parents, outlining procedures to inform the setting of any absence, planned or
It is good practice to record reasons for children’s absence in the daily register, for example H
EYFS setting checklist December 2016 10
unplanned.If a child is a Looked After Child, subject to a Child Protection Plan or a Child in Need then the social worker must be informed of any unexplained absence.If you have any concerns about the safety or wellbeing of children, you should follow the safeguarding procedures outlined in your safeguarding policy which will have been shared with parents.
LoP-Section B, 8
for holiday, S for sickness or U for unexplained
Suitable People21. How do you ensure that people looking after
children are suitable to fulfil the requirements of their roles?
EYFS p.17 (3.9) http://suffolkscb.org.uk/
22. You must follow ‘Safe Recruitment practices’. LoP -Section B, 8
www.suffolklearning.co.uk/3-11-learning-teaching/early-years/safeguarding
23. You should have an enhanced Disclosure and Barring Service (DBS) check for every person aged 16 or over who works directly with the children or works on the premises, either as a member of staff or a regular volunteer.
EYFS p.18 (3.10) www.gov.uk/government/organisations/disclosure-and-barring-service
What procedures are in place to ensure compliance with these requirements?
24. How do you ensure staff are aware that they are expected to disclose any convictions, cautions, court orders, reprimands and warnings which may affect their suitability whether received before or during their employment at the setting?
EYFS p.18 (3.11)
25. How do you ensure that people whose suitability has not been checked, including through a DBS check, do not have unsupervised contact with the children being cared for?
EYFS p.18 (3.11)
26. Where do you store confidential staff information?
EYFS p.18 (3.12) www.ico.org.uk/ N.B. The Data Protection Act requires all businesses to register with the
EYFS setting checklist December 2016 11
Providers other than childminders must record information about staff qualifications and the identity checks and vetting processes that have been completed (including the criminal records disclosure reference number, the date a disclosure was obtained and details of who obtained it). For childminders the relevant information will be kept by Ofsted or the agency with which the childminder is registered.
Information Commissioners Office (ICO) unless exempt. If you are processing personal information electronically for the provision of childcare - including taking photographs of the children in your care using a digital camera - then you must register with the ICO.
27. How do you ensure that you meet your responsibilities under the Safeguarding Vulnerable Groups Act 2006?
Providers must also meet their responsibilities under the Safeguarding Vulnerable Groups Act 2006, which includes a duty to make a referral to the Disclosure and Barring Service where a member of staff is dismissed (or would have been, had the person not left the setting first) because they have harmed a child or put a child at risk of harm.
EYFS p.18 (3.13)
28. The Prevent Duty (2015) places duties on all registered childcare providers to keep children safe and promote their welfare. Fundamental British values, set out in the Government’s Prevent strategy, are democracy, the rule of law, individual liberty and mutual respect and tolerance of different faiths and beliefs. The promotion of fundamental British values is reflected in the Early Years Foundation Stage (EYFS) and exemplified in an age-appropriate way through practice guidance.
LoP Section B, 5 PLA mini-guide to Prevent:https://www-new.pre-school.org.uk/sites/default/files/the_prevent_duty_1.pdf
DfE advice: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/439598/prevent-duty-departmental-advice-v6.pdf
SCC – Supporting
The EYFS expects providers to provide and teach a broad and balanced curriculum to ensure that children ‘understand the world’ and learn about ‘similarities and differences between themselves and others, and among families, communities and traditions’.
How do you ensure you demonstrate ‘British Values’ through the implementation of the EYFS and through policies and procedures?
EYFS setting checklist December 2016 12
people at risk of radicalisationhttps://www.suffolk.gov.uk/adult-social-care-and-health/keeping-you-safe/supporting-people-at-risk-of-radicalisation/
Disqualification 29. In the event of the disqualification of a
registered provider, the provider must not continue as an early years provider – nor be directly concerned in the management of such provision. Where a person is disqualified, the provider must not employ that person in connection with early years provision. Where an employer becomes aware of relevant information that may lead to disqualification of an employee, the provider must take appropriate action to ensure the safety of children.
A registered provider or a childcare worker may also be disqualified because they live in the same household as another person who is disqualified, or because they live in the same household where a disqualified person is employed.
EYFS p.19 (3.14 – 3.18)
https://www.gov.uk/government/publications/disqualification-under-the-childcare-act-2006
Waiver disqualification guidance:https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/479211/Applying_to_waive_disqualification_early_years_and_childcare_providers.doc
Application form:https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/482496/Waiver_application_form_childcare_on_non-domestic_premises.doc
How do you ensure that you meet the requirements of the EYFS in the event of disqualification?
Staff taking medication/other substances30. How do you ensure that staff working with
children are not under the influence of alcohol EYFS p.20 (3.19) How do you ensure staff are
aware of this requirement?
EYFS setting checklist December 2016 13
or any other substance which may impair their ability to care for children? How do you ensure that staff medication is stored securely out of the reach of children?
Staff qualifications, training, support & skills31. You should have an induction process in place
for new staff/volunteers/students.EYFS p.20 (3.20) What is the induction process
and how is this implemented?
32. What systems are in place for staff supervisions and appraisals?
It is good practice to carry out peer observations with staff to help them improve their knowledge, understanding and practice. Evidence from these observations can be discussed during regular supervisions and appraisals and guidance given on performance management and professional development.
EYFS p.20 (3.21, 3.22)
Peer observations guidance and templates:http://www.suffolklearning.co.uk/3-11-learning-teaching/early-years/eyfs-in-suffolk/eyfs-checklist-resources
33. What qualifications does the manager hold?Who acts as named deputy in the absence of the manager?
EYFS p.20 (3.23) www.education.gov.uk/eypqd/
Manager:Qualifications:
Named deputy:Qualifications:
34. Do staff have written training plans in place? Good practice
35. How do you ensure (and demonstrate) that at least one person who has a current paediatric first aid certificate is on the premises at all times (and also on outings)? Paediatric first aid training must be relevant for workers caring for young children and where relevant, babies. (The training must cover the course content as for St John Ambulance or Red Cross paediatric first aid training and be renewed every three years).
NB: From September 2016 new Nursery and Pre-
EYFS p.21 (3.25)
https://www.gov.uk/
Staff with a current paediatric first aid certificate:
EYFS setting checklist December 2016 14
school staff will be required to undertake paediatric first aid training. The new requirement will mean that an early year’s provider recruiting a level 2 or level 3 member of staff who had newly completed their early years/childcare qualification must have an emergency paediatric first aid or a full paediatric first aid certificate, if they are to count towards the staff/qualification ratios under the early years foundation stage. The emergency first aid training course would be the equivalent of 1 day of training and would need to be refreshed every 3 years in order for the staff member to be included in the adult: child ratios.
government/news/first-aid-training-to-be-made-compulsory-for-new-nursery-recruits
36. All staff should have sufficient understanding of English to ensure the well-being of the children.
EYFS p.21 (3.26)Early Years Inspection Handbook (2015)
Key Person37. How do you assign a Key Person to each
child?How is the Key Person role explained to parents/carers?
EYFS p.10 (1.10)p. 21 (3.27)
Staff: child ratios38. How do you ensure, and demonstrate, that the
correct ratio and qualification requirements are ALWAYS in place?
EYFS p. 21 – 25 (3.28 - 3.43)
HEALTHMedicines39. You MUST promote the good health of
children in your setting.
You MUST have a procedure for responding to children who are ill or infectious.
EYFS p.25 (3.44) www.hpa.org.uk/Publications/InfectiousDiseases/InfectionControl/1004GuidanceonInfControlinSchoolsandChildCare/
What is your procedure for dealing with children who are ill or infectious, and how is this discussed with parents/carers?
40. You MUST have and implement a policy and procedures for administering medicines which includes systems for keeping up-to-date information about a child’s needs for
EYFS p.25 (3.45)
EYFS setting checklist December 2016 15
medicines. Medicines MUST NOT usually be administered unless prescribed by a doctor, dentist, nurse or pharmacist.
41. You MUST only administer medicine (both prescription and non-prescription) with written permission and you MUST keep a written record each time a medicine is administered and inform parents/carers of this.
EYFS p.25 (3.46) PLA medication administration record:https://shop.pre-school.org.uk/A094
42. How and where is medication stored? Is children’s medication clearly labelled with their names?
Food and drink43. Any meals, snacks & drinks provided for
children MUST be healthy, balanced and nutritious. How do you implement this?
EYFS p. 26 (3.47) How do you involve parents and carers in supporting children’s healthy eating?
44. How do you obtain information about children’s special dietary requirements, preferences and food allergies, and any special health requirements? How do you ensure that all staff know about these and act upon the information?
EYFS p. 26 (3.47) Is information displayed on staff notice board, kitchen/snack area? Is it up to date? Are photos of the children included?How do you do this whilst respecting confidentiality?
45. Fresh drinking water MUST be available and accessible for children at all times. How do you do this?
EYFS p. 26 (3.47)
46. Is the setting registered with the local Environmental Health Department Food Rating Scheme?
Contact your Local Borough Council
If yes, what is your star rating?
47. You MUST ensure that the food preparation area is adequately equipped and hygiene standards are maintained.
EYFS p. 26 (3.48)
48. You MUST ensure that all staff involved in preparing & handling food have food hygiene training.
EYFS p. 26 (3.48)
49. How are children’s packed lunches stored?
50. You MUST inform Ofsted of any incident of food poisoning affecting two or more children
EYFS p. 26 (3.49) Ofsted general enquiries:
What procedures or protocols are in place to ensure you comply
EYFS setting checklist December 2016 16
within 14 days of the incident. 0300 123 1231 with this requirement?Accident or injury51. You MUST ensure that the first aid box is
accessible to all staff at all times? Is there a separate first aid kit available for outings?
EYFS p. 26 (3.50) For information about the contents of First Aid boxes please refer to your Paediatric First Aid Training provider
52. How do you ensure that the contents are appropriate for children? Who is responsible for this? How often is it checked?
53. How do you keep a written record of accidents or injuries and first aid treatment? How does your setting ensure that parents/carers are informed of any accident or injury and first aid treatment given, on the same day or as soon as reasonably practicable?
EYFS p. 26 (3.50) https://shop.pre-school.org.uk/A097
What procedures are in place to ensure parents/carers sign this written record to prove that you have shared this information?
54. You MUST inform Ofsted and Suffolk Safeguarding Children’s Board of any serious accident, or injury to, or death of any child.
EYFS p. 26 (3.51)Early Years Inspection Handbook (2015)
http://suffolkscb.org.uk/ What procedures are in place to ensure you comply with this requirement?
MANAGING BEHAVIOUR55. Providers are responsible for managing
children’s behaviour appropriately. Whilst you are not required to have a policy in place you must ensure all staff and volunteers are aware of how you support children’s behaviour.
EYFS p. 26 (3.52) For training and support materials: http://www.suffolklearning.co.uk/3-11-learning-teaching/early-years/sen-in-suffolk/behaviour-guidance
56. You MUST NOT use or threaten to use corporal punishment. You MUST keep a record of any occasion where physical intervention is used & inform parents/carers.
EYFS p. 26 (3.52 – 3.53)
What procedures are in place to ensure parents/carers are informed of any such intervention?
SAFETY AND SUITABILITY OF PREMISES, ENVIRONMENT AND EQUIPMENTSafety 57. You MUST ensure that your premises,
including overall floor space and outdoor space is fit for purpose and suitable for the
EYFS p. 27 (3.54) www.hse.gov.uk/pubns/books/lawposter.htm
How do you ensure that you comply with this?
EYFS setting checklist December 2016 17
age of children cared for and the activities provided on the premises. You MUST comply with the requirements of health and safety legislation (including fire safety and hygiene requirements)
N.B. See current safety guidance regarding 13A electrical socket covers.
www.hse.gov.uk/riddor/
http://www.hse.gov.uk/risk/classroom-checklist.htm
http://sabs.dhsspsni.gov.uk/NISABS/PublicControls/docViewer.aspx?docid=1083&amid=801
58. You MUST have an emergency evacuation procedure and take reasonable steps to ensure the safety of everyone on the premises.
EYFS p. 27 (3.55)
59. It is good practice to ensure everyone on the premises (children and adults) experience practice fire drills and knows the correct procedure
Good Practice Are the emergency evacuation procedures clearly displayed? Does everyone know them? When and how often are they practiced? How do you record the drill?
Smoking60. Providers must not allow smoking in or on the
premises when children are present or about to be present.
EYFS p.27 (3.56) How do you ensure that you comply with this?
Premises61. The premises and equipment must be
organised in a way that meets the needs of all children. How do you ensure that, as far as is reasonable, the facilities, equipment and access to the premises are suitable for all children? How do you ensure you comply with the indoor floor space requirements for all children?
EYFS p. 27 (3.57)
EYFS p.27 (3.57)
62. What procedures are in place to provide EYFS p. 28 (3.58)
EYFS setting checklist December 2016 18
access to an outdoor play area or, if that is not possible, ensure that outdoor activities are planned and taken on a daily basis? You must follow your legal responsibilities under the Equality Act 2010, for example, the provision on reasonable adjustments.
63. How do you make provision for children who wish to relax, play quietly or sleep?
Do you have a separate baby room for children under the age of two?
EYFS p. 28 (3.59-3.60)
How do you ensure that sleeping children are frequently checked?How do you ensure an adequate supply of clean bedding is available?
64. Are there adequate toilets and wash basins for children & adults?
EYFS p. 28 (3.60)
65. Are there appropriate changing facilities available for children who are in nappies?
EYFS p. 28 (3.60)
66. Is there an area where staff may talk to parents/carers confidentially and/or for staff to take breaks away from areas being used by children?
EYFS p. 28 (3.61)
67. What systems are in place to ensure only authorised persons collect children and that no child leaves the premises unsupervised?
EYFS p. 28 (3.62) For example - password system; other system for parents to notify who will collect
68. You MUST take all reasonable steps to ensure that only authorised persons enter the premises.
EYFS p. 28 (3.62) What procedures are in place to comply with this?
69. You MUST have a procedure for checking the identity of visitors.
EYFS p. 28 (3.62) Does the visitors’ book include arrival and departure times? Is ID checked?
70. You MUST have public liability insurance. It is good practice to display the certificate (or a copy) for parents/carers/visitors to see.
EYFS p. 28 (3.63)
Risk assessment71. You MUST take all reasonable steps to
ensure staff and children in your care are not exposed to risks and must be able to demonstrate how you are managing risks. Any procedures for risk assessments should be reviewed regularly.
EYFS p.28 (3.64) www.hse.gov.uk/risk/fivesteps.htm
How do you comply with this?Do you assess security, hygiene, equipment, routines, indoor and outdoor environment and outings?
OutingsEYFS setting checklist December 2016 19
72. Children MUST be kept safe while on outings. You MUST assess risks or hazards which may arise for the children and you MUST identify the steps to be taken to remove, minimise and manage risks and hazards. You MUST consider adult: child ratios. The risk assessment does not necessarily need to be in writing; this is for you to judge.
EYFS p.29 (3.65) www.hse.gov.uk/services/education
How do you comply with this?
It would be good practice to obtain written permission from parents/carers for outings/visits.
73. Vehicles in which children are being transported, and the driver of that vehicle, MUST be adequately insured.
EYFS p. 29 (3.66) Date insurance due:Date MOT (if applicable) due:
SPECIAL EDUCATIONAL NEEDS74. You MUST have arrangements in place to
support children with SEND. You MUST have regards to the SEND Code of Practice.You are EXPECTED to identify a SENCo.
N.B. The new SEND Code of Practice was introduced in September 2014. All existing ‘Statement of Special Educational Needs’ will continue to have legal force beyond September 2014 until they are transferred to an Education, Health and Care plan.
EYFS p.29 (3.67) LoP -Section B, 7Section G
www.gov.uk/childrens-services/special-educational-needs
Identified SENCo:
75. You MUST have a written policy which clearly describes how and when decisions about the allocation of places are taken, and how places will be allocated should there be more children than places available.
LoP -Section B, 7Section G
76. You MUST have a written Equality Action Plan.Under the Equality Act 2010 ALL children are entitled to attend any provision & have their needs identified and met.
LoP -Section B, 7 Section G
www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP/SettingsEqualitiesInformationAnalysis.pdf
INFORMATION AND RECORDS77. You MUST maintain records and obtain and
share information (with parents/carers and EYFS p.29 (3.68) What systems are in place to
ensure that you comply with this?EYFS setting checklist December 2016 20
other professionals working with the child, as appropriate) in order to ensure the safe and efficient management of the setting, and to help to ensure the needs of all children are met. ‘Starting Points and
Progress Tracking’ and ‘My Learning Journey’ materials - http://www.suffolklearning.co.uk/3-11-learning-teaching/early-years/eyfs-in-suffolk/assessment
78. You MUST enable a regular two-way flow of information with parents/carers. If requested, you should incorporate parents’/carers’ comments into children’s records.
EYFS p.29 (3.68, 3.69)
How do you ensure that this happens? How do parents/carers access their child’s ‘My Learning Journey’ document?
79. You MUST enable a regular two-way flow of information between providers if a child is attending more than one setting.
EYFS p.29 (3.68) How do you share information and work in partnership with other settings children attend to identify their individual needs and help them make good progress?
80. Are all records kept on site? If not, do you have prior agreement with Ofsted?When, and where, do staff complete ‘My Learning Journeys’?
EYFS p.29 (3.69) If they are taken home what arrangements are put in place to ensure they are secure?
81. How do you keep confidential records concerning staff, children, safeguarding, records of concern and financial records secure?
EYFS p.29 - 30 (3.69, 3.70)
Data Protection Act 1998
LoP – Section C (Financial Documentation)
www.ico.org.uk/for_organisations/data_protection.aspx
N.B. The Data Protection Act requires all businesses to register with the Information Commissioners Office (IOC) unless exempt. If you are processing personal information electronically for the provision of childcare - including taking photographs of the children in your care using a digital camera - then you must register with the ICO.
82. How long do you retain records relating to individual children after they have left the setting?
EYFS p.30 (3.71)
LoP -Section C (Financial Documentation)
www.ico.org.uk/
83. It is your responsibility to ensure that every parent/carer has a copy of the ‘Privacy Notice’
LoP-Section B, 9
Privacy notice- www.suffolklearning.co.
When do you give this to parents? Is this included in your
EYFS setting checklist December 2016 21
in order to ensure compliance with the Data Protection Act 1998.
uk/3-11-learning-teaching/early-years/funding-for-2-3-4-year-olds/claiming-funding-for-2,-3-4-year-olds/handling-personal-data
parent information pack?
Information about the child84. The registration form for each child should
include: full name; date of birth; name and address of every parent/carer known to the provider (and information about any other person who has parental responsibility for the child); which parents/carers the child normally lives with; and emergency contact details for parents/carers
EYFS p.30 (3.72) Amend your registration form as necessary to ensure all this information is gained on entry.
Information for parents and carers85. What systems are in place to share
information with parents/carers? EYFS p.13 (2.1, 2.2)
Early Years Inspection Handbook (2015) p.19, 35-39
‘Starting Points and Progress Tracking’ and ‘My Learning Journey’ materials - http://www.suffolklearning.co.uk/3-11-learning-teaching/early-years/eyfs-in-suffolk/assessment
Formal/informal discussion opportunities, notice-board, newsletters, diaries, communication board/book, website/text alerts, parents’ consultations, My Learning Journeys, Tapestry.
86. You MUST tell parents/carers how the EYFS is being delivered in your setting and how they can access more information.
EYFS p.30 (3.73) www.foundationyears.org.uk/eyfs-statutory-framework/
How do you do this?
87. You MUST tell parents/carers about the range and type of activities and experiences provided for children in your setting, the daily routines, and how parents/carers can share learning at home.
EYFS p.30 (3.73)
Early Years Inspection Handbook (2015), p. 35-39
http://www.foundationyears.org.uk/2015/03/what-to-expect-when-a-parents-guide/
How do you do this?
88. You MUST tell parents/carers how you support children with SEN and disabilities.
EYFS p.30 (3.73) www.gov.uk/government/
Add your local offer arrangements to your setting
EYFS setting checklist December 2016 22
Providers MUST have arrangements in place to support children with SEN or disabilities. This should be outlined in a ‘Local Offer’. Suffolk County Council’s Local Offer can be accessed at: www.access-unlimited.co.uk/send-reforms/local-offer/
How effectively do you use additional funding, including early years pupil premium (EYPP), and measure its impact on narrowing gaps in children’s outcome?
SEND Code of Practice 0-25 (2014), Chapter 5, p. 67.
Early Years Inspection Handbook (2015), pp. 14, 33-35, 45
publications/send-code-of-practice-0-to-25
https://www.gov.uk/government/publications/early-years-inspection-handbook-from-september-2015
information on Suffolk Info link. http://infolink.suffolk.gov.uk/kb5/suffolk/infolink/home.page
89. You MUST tell parents/carers what food & drinks are provided for the children.
EYFS p.30 (3.73)
How do you do this?
90. You MUST give parents/carers details of your policies & procedures (and make copies available on request), including:
o procedures to be followed if a child is not collected at the appointed time
o procedures to be followed in the event of a child going missing at, or away from, your setting.
EYFS p.30 (3.73) How do you do this?
91. You MUST give parents/carers information about staffing, including the name of their child’s key person and their role.
EYFS p. 30 (3.73) Good practice is to have a display with photos of staff, committee and regular volunteers for parents’/carers information.
92. You MUST give parents/carers a telephone number for them to contact you in an emergency.
EYFS p. 30 (3.73)
Complaints93. You MUST put in place a written procedure for
dealing with concerns and complaints from parents/carers.
EYFS p.30 – 31 (3.74)
94. You MUST keep a written record of any complaints, and their outcome.
EYFS p.30 – 31 (3.74)
How do you do this?
95. You MUST investigate written complaints relating to the EYFS requirements and notify complainants of the outcome of the
EYFS p.30 – 31 (3.74)
EYFS setting checklist December 2016 23
investigation within 28 days of having received the complaint.
96. The record of complaints must be made available to Ofsted on request.
EYFS p.30 – 31 (3.74)Early Years Inspection Handbook (2015) p. 10, 18
97. You MUST give parents/carers contact details for Ofsted: 0300 123 1231
EYFS p.31 (3.75) www.ofsted.gov.uk/resources/poster-for-parents-childcare
For example, display the Ofsted Parents Poster (updated 2014)
98. If Ofsted plan to inspect your setting, you will normally receive a telephone call at or just after midday on the working day before the start of the inspection. You MUST notify parents/carers that you are to be inspected.
The findings of the inspection are restricted and confidential to the relevant senior personnel and must remain so until the final report is received. At this time, you MUST supply a copy of the final published report to parents/carers.
In addition, LoP members MUST inform Suffolk County Council immediately following an Ofsted inspection if the outcome is less than ‘GOOD’. This should be done by e-mail to [email protected] with the subject marked as ‘List of Providers - Ofsted outcome’ or by telephone on 0345 60 800 33.
Early Years Inspection Handbook (2015), p.9
Early Years Inspection Handbook (2015), p.24EYFS p.31
LoP- Section E
Information about the provider99. You MUST hold the following documentation:
o name, home address and telephone number of the provider and any other person living or employed on the premises
o name, home address and telephone number of anyone else who will regularly be in unsupervised contact
EYFS p 31 (3.76)
EYFS setting checklist December 2016 24
with the children o a daily record of the names of children
attending, their hours of attendance (include times of arrival and departure in the register) and the names of each child’s key person(including a buddy key person if used)
o your Ofsted registration certificate MUST be displayed.
EYFS p.21 (3.27)EYFS p.21 (3.28 – 3.43)
Changes that must be notified to Ofsted100. You MUST notify Ofsted of:
o any change in the address of the premises; to the premises which may affect the space available to the children and the quality of childcare; in the name, address or any other contact details of the provider; to the person who is managing the provision
o any proposal to change the hours during which childcare is provided
o any significant event likely to affect the suitability of the provider or any person who cares for, or who is in regular contact with, the children
o where the provision is provided by a company, any change in the name or registered number of the company
o where the provision is provided by a charity, any change in the name or registration number of the charity
o where the provision is provided by a partnership, body corporate or unincorporated association any change to the ‘nominated individual’
o where the provision is provided by a partnership, body corporate or unincorporated association whose sole or main purpose is the provision of childcare, any change to the
EYFS p.31– 32 (3.77)
Early Years Inspection Handbook (2015), p.27
https://www.gov.uk/government/publications/early-years-and-childcare-providers-ey3-changes-to-individuals
If voluntary committee run, you must comply with your constitution regarding the appointment and roles of Chairperson, Secretary, Treasurer and committee members.
Ofsted MUST have an up-to-date list of the members of the committee.
You MUST notify Ofsted of any changes to the manager/supervisor role within your setting.
EYFS setting checklist December 2016 25
individuals who are partners in, or a director, secretary or other officer or members of its governing body.
101. Where you are required to notify Ofsted about a change of person except for managers (see above) you must give the new person’s name (including former names or aliases), date of birth and home address.
EYFS p.32 (3.78)
Early Years Inspection Handbook (2015), p.27
102. If there is a change of manager you must notify Ofsted that a new manager has been appointed. Where practicable notification must be made in advance, otherwise as soon as possible and ALWAYS within 14 days.
EYFS p.32 (3.78)
Early Years Inspection Handbook (2015), p.27
EYFS setting checklist December 2016 26