pre-proposal conference agendainfo.ettp.energy.gov/rfp/ms-17-047806/attachments/preproposal... ·...

PRE-PROPOSAL CONFERENCE AGENDA RFP NO. MS-17-048303

ENGINEERING DESIGN SUPPORTSERVICES 1:00 PM – APRIL 16, 2018

Welcome/Introductions – Miranda Goss (5 minutes) Safety Topic – Travis Watson (5 minutes) Purpose & Objective – Jeff Paris (5 minutes) RFP Overview – Miranda Goss (15 minutes) • Q&A Process • Wage Determination • Key Personnel • Proposal Evaluation Process • Proposal Requirements/Subcontract Type • RFP Amendments • Exhibits Slide • Exhibit B; SBA, Contacts and WR • Work Prerequisites SOW Overview – Robin Manning (15 minutes) • Scope • Specifications and Drawings • Exhibit I Submittals ES&H – Travis Watson (10 minutes) • Zero Accident Philosophy • Exhibit G • Standards • Environmental Compliance • Training Quality Assurance – Don Xiques (5 minutes) • QA Plan • QC Issues • Non-conformance Reporting Work Not Included – Robin Manning (5 minutes) Meeting Adjourned – Miranda Goss (5 minutes)

Safely Delivering DOE’s Vision for the East Tennessee Technology Park Mission

Safely Delivering the Department of Energy’s Vision for the East Tennessee Technology Park Mission

Engineering Design Support Services – Pre-Proposal Conference

April 16, 2018

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Pre-Proposal Conference Agenda

• Welcome• Introduction of UCOR representatives• Safety Briefing/Message – Emergency Response• Purpose and objectives of the meeting

2


RFP Overview

• Q&A Process• Wage Determination• Key Personnel• Proposal Requirements & Evaluation Process• Amendments

3


Subcontract Exhibits

• Exhibit A - General Conditions• Exhibit B – Special Conditions• Exhibit C – Payment Schedule and Measurement of Payment• Exhibit D – Scope of Work for Engineering Design Support• Exhibit E – Technical Specification for Engineering Design Support• Exhibit F – Reserved• Exhibit G – ES&H Requirements• Exhibit H - Reserved• Exhibit I – Subcontract Submittals (SSRS – Identification of all

Subcontract Level Submittals)• Exhibit K – Quality Assurance Requirements• Exhibit L – Mandatory Procedures

4


UCOR Subcontract Management • Form of Subcontract, Exhibit B SC-2

– Subcontract Blanket Agreement with Work Release awards for project specific tasks (deliverables and schedules associated).

– Work releases will be funded and authorized within the overarching scope and funding limitation of the Subcontract Blanket Agreement.

– Work releases will have an identified UCOR Task Lead who will provide coordination and technical oversight of the work activities.

• Points of Contact, Exhibit B SC-4– Subcontract Administrator (SCA), Miranda Goss– Subcontract Coordinator (SCC), TBD

• Invoicing, Exhibit B SC-14– Payments authorized at the Work Release level.

5


Work Prerequisites• Blanket Agreement level submittals (see Exh. C, Form A, #5)

– Insurance– Workplace Substance Abuse Program – Confirmation of professional licensing– Engineering/design procedures– Quality Control Program Plan

• Badging and Access– All workers must be badged with a LSSO Photo or Visitor Badge– Some future work tasks may require a “Q” security clearance

• Training– General training for all on-site work– Specific training for task specific work (i.e., Radworker)

• Work Control Process– UCOR will prepare work control documents with Subcontractor’s input– All work activities compliant to UCOR “Integrated Work Control Program”

6


Scope of Work Overview

• Scope of Work Includes – Site/Facility Walk-downs, Inspections, and Assessments– Development of Engineering Design Documents (calculations, reports, drawings,

specifications, design change documents, etc.)– Field Engineering Support– Design Reviews of Work by Others

• Work Locations Sites– East Tennessee Technology Park (ETTP)– Waste Operations Landfill Sites– Oak Ridge National Laboratory (ORNL)– Y-12 National Security Complex– Other sites on the ORR (sampling stations, wells, etc.)

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East Tennessee Technology Park - ETTP

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Biology Building at ORNL

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Liquid & Gaseous Waste Operations (LGWO)

10


Environmental, Safety and Health Oversight

• UCOR will provide all ES&H oversight of the field work.• Subcontractor workers will comply with UCOR ES&H policies and

procedures• Subcontractor workers will provide input to hazards analysis and to

work planning• Subcontractor workers have the right and responsibility to STOP

WORK anytime there is a concern the job hazards are not adequately addressed or when conditions change and new hazards are introduced

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Quality Assurance• Subcontractor to implement their UCOR approved Quality

Assurance Program/Plan, as applicable• UCOR Quality Assurance (QA) personnel to perform QA

surveillances to verify implementation of the Subcontractor’s QA Program/Plan

• Subcontractor software must meet UCOR Quality Assurance requirements including V&V documentation and pre-approval for use by UCOR.

12


Work Not Included

• Preparation of Work Control Documents• Preparation of ES&H Plans• Preparation of Environmental Compliance Plans• Radiation Protection Support and Oversight• Preparation of Radiation Work Permits• Classification Reviews• Preparation of Security and Access Plans

13


Dates to Remember

• Questions Submitted in Writing - April 23rd

• Answers Posted to 90-Day – April 26th

• Qualification & Proposals Due – May 7th

• Conditional Award - ~June 14th

• Final Award - ~ July 13th (upon DOE approval)

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