precodes for the pennsylvania system of school assessment (pssa) 2015-2016
TRANSCRIPT
Precodes for the Pennsylvania System of School Assessment
(PSSA)2015-2016
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The Presentation:
can be downloaded from www.education.pa.gov; type PAS in the search bar and look under the 2015-16 Trainings;
will be recorded and posted at the above site;
will have a Question and Answer session on Dec. 14, 2015, from 10:00-11:00 a.m.; and
PDE will send out an email broadcast to PIMS administrators and a PennLink to LEAs announcing the webinar and the Question and Answer session.
PSSA Precodes
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Timeline,Due dates
and Templates
Business rules
Data collection
detailsReports
Agenda
PSSA Precodes
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Educating LEA Grades 3-8
Must Submit Data to PIMS
Who Submits Data to PIMS?
PSSA Precodes
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Timeline• SIS vendor provides the LEA with the correct data • Data tested in the sandbox• Start data submission early• Upload data into PIMS, in order for it to be in the
snapshot
Suggestions for LEAs
• Data must be submitted by 4:59 p.m. on Dec. 14, 2015
• There will be no extensions
Internal Snapshot due date
•Run the Preliminary Accuracy Certification Statement (ACS) report before the internal snapshot due date•The ACS report must be submitted by Jan. 8, 2016
ACS due date
PSSA Precodes
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Collection Window 6
• Determine students in grades 3-8 and code Field 212 with B• Upload students who need precode labels along with their
demographics
Update
and pass DQE
checks
• Update templates for Student, School Enrollment and Programs Fact
• Ensure data passes the Data Quality Engine (DQE) edit checks
Upload to PIMS and run
reports
• Data must be submitted by 4:59 p.m. on Dec. 14, 2015 • Verify successful data submission by running reports and the
Pre-Accuracy Certification Statement
Submitting the Correct Data
PSSA Precodes
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1. LEA submits data to PIMS 3. Orders booklets
4. Sends booklets & precodes
5. Returns test materials
6. Provides assessment results
AssessmentVendor
eMetric
PIMS
LEA
Assessment Data Flow2. PIMS submits LEA data to the Assessment Vendor
PSSA Precodes
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Current Business Rules
1. Students in grades 3–12.2. Student’s first name and last name are not missing. 3. Special characters in a student’s name (except dashes and
apostrophes) have been removed.4. The student’s birthday is no earlier than Jan. 1, 1994, and no later
than Dec. 31, 2010.5. The student’s school entry date, district entry date, and state entry
date form a valid combination.
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Current Business Rules (continued)
6. For students remaining after applying rules 1-5, the PAsecureID must be reported by only one LEA. When more than one LEA reports a student, the following rules will be applied:
a. The student is reported at one or more occupational (part-time) career technical center and one other LEA of any type. The record submitted by the other LEA will be used.
b. The student is reported at one comprehensive (full-time) career technical center and one or more school districts. The record submitted by the comprehensive (full-time) career technical center will be used.
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Current Business Rules (continued)
6. For students remaining after applying rules 1-5, the PAsecureID must be reported by only one LEA. When more than one LEA reports a student, the following rules will be applied:
c. The student is reported at one intermediate unit and one or more school districts. The record submitted by the intermediate unit will be used.
d. The student is reported at one charter school and one or more school districts. The record submitted by the charter school will be used.
e. The student is reported at one approved private school and one or more school districts. The record submitted by the approved private school will be used.
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Current Business Rules (continued)
6. For students remaining after applying rules 1-5, the PAsecureID must be reported by only one LEA. When more than one LEA reports a student, the following rules will be applied:
f. The student is reported at one private residential rehabilitation institution and one or more school districts. The record submitted by the private residential rehabilitation institution will be used.
g. The student is reported by multiple school districts, the record submitted by the district with the latest district entry date will be used.
PSSA Precodes
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PDE sends a reminder to LEAs informing them of the upcoming internal snapshot due date
LEAs upload templates and ensure data passes the DQE checks
LEAs use pre-snapshot reports and run the pre-ACS on final data
PDE generates internal
snapshot
LEAs run ACS
PIMS Locked Down
LEAs submit data by 4:59 p.m. Dec. 14, 2015
PIMS Available
LEAs correct data prior to the internal snapshot Dec. 14, 2015
Internal Snapshot Overview
PSSA Precodes
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Correction Window
No Correction Window
No Corrections
Window
PSSA Precodes
No Extensions
After the Dec. 14, 2015 Internal Snapshot
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Four Matching Criteria
Student Demographics
Program Participation
School Enrollment
Data Collection Details
PSSA Precodes
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Four Matching Criteria
First nameLast NamePAsecureIDBirth Date
PSSA Precodes
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Student Template
Individualized Education Program (IEP)
English language learner (ELL) Economically disadvantaged
Race/ethnicity subgroups
Student Demographics
PSSA Precodes
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Programs Fact Template
Title I
Program Participation
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School Enrollment Template
• Entry and withdrawal dates• Entry and withdrawal codes• Entry and withdrawal grades
School Enrollment
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Assessment Participation Codes for the PSSA Precodes
Field 212; Code B MUST be selected in order to generate PSSA precodes
Fields 214-216; Must have a valid value, but will NOT be used for generating PSSA Precodes
Precode labels will be generated for the student
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Student’s Current Enrollment Status in School of Residence Initially Started After Oct. 1, 2015 - PIMS
Must be a Y or N and follow the rules in the table below to be valid.
District enrollment after Oct. 1, 2015
State enrollment after Oct. 1, 2015
If school enrollment after Oct. 1, 2015 is N Must be N Must be N
If school enrollment after Oct. 1, 2015 is Y May be N or Y May be N or Y
How PIMS Data Affects Precode LabelsPSSA Precodes
Student’s Current Enrollment Status in District of Residence Initially Started After Oct. 1, 2015 – PIMS
Must be a Y or N and follow the rules in the table below to be valid.
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School enrollment after
Oct. 1, 2015State enrollment after
Oct. 1, 2015
If district enrollment after Oct. 1, 2015 is N May be N or Y Must be N
If district enrollment after Oct. 1, 2015 is Y Must be Y May be N or Y
PSSA Precodes
Student’s Current Enrollment as Pennsylvania Resident Initially Started After Oct. 1, 2015 - PIMS
Must be a Y or N and follow the rules in the table below to be valid.
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School enrollment after
Oct. 1, 2015District enrollment after Oct. 1, 2015
If state enrollment after Oct. 1, 2015 is N May be N or Y May be N or Y
If state enrollment after Oct. 1, 2015 is Y Must be Y Must be Y
PSSA Precodes
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Sandbox Reports
Presnap Verification
Presnap Verification
for PSSA Precodes
Pre-ACS for PSSA Precodes
Presnap Precode Extract
Warnings
Sandbox Reports
PSSA Precodes
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Cognos Reports
Verification
Verification for PSSA Precodes
ACS for PSSA
Precodes
Precode Extract
Warnings
Cognos Reports
PSSA Precodes
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Collection Window 6 – Open All Year For Internal Snapshots
Collection Window 6:
Open all year
Upload data
Delete data
Update data
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Resources:
Website: www.education.pa.gov, PAS in the search bar PA Code, Chapter 4 Pennsylvania’s Elementary and Secondary Education Act
flexibility waiver Attribution Map Previous trainings
Required Federal Reporting Measures website: http://eseafedreport.com
Pennsylvania Information Management System website: www.education.pa.gov, PIMS in the search bar
PSSA Precodes
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Contact Information
Shazia [email protected] or [email protected]
PIMS Help [email protected]
Division of Data [email protected]
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For more information on the Precodes for the Pennsylvania System of School Assessment (PSSA)
PDE’s website at www.education.pa.gov.
The mission of the department is to academically prepare children and adults to succeed as productive citizens. The department seeks to ensure that the technical support, resources and opportunities are in place for all students,
whether children or adults, to receive a high quality education.