Preparedness

Twin Foundations

Planning/Resource/Training/Warning

Foreseeing Potential Disasters/Projecting Solutions

Either way, Preparedness Anticipates

1

Resource Management

Database (List)

Human Capital, Equipment and Materials

Updated at Least Annually

Personnel Lists with Names/Positions/Contact Methods

Members Should Include:

Community Officials & Leaders

Department Heads

Private Company & Non-Profit Agency POCs

2

Mutual Aid Agreements

Pre-Disaster Agreements

Use Local Government Personnel

Intergovernmental Agreements

Private Citizens and Organizations

Plan for Shortfalls

Formalize Procedures for Compensation/Liability

Prevent Chaos During First 24-48 Hours

3

Mutual Aid Agreements

Pre-Disaster Agreement Suggestions

Utilities Management

Damage Assessment

Mental Health Facilities

Information Management

Coroner’s Facilities/Funeral Homes

Critical Health Care

4

Additional Policies

Land Use Plans

Comprehensive Plans

Use of Private Property

Development Regulations

Building Standards

Demolition, Debris Removal, Disposal

Historical Buildings (SHPO)

5

Effective Planning Keys

Build Relationships

Plan Incrementally

Start Simple

Use Existing Successful Models

Include Case Studies

Promote Plan Usage on Daily Basis

Plan Multiple Solutions

6

Community Emergency Planning Group (CEPG)

Based on Hazards within Community, or

Functions Designed to Respond to Them

Issues for Group:

Hazards/Risks in Community

Population Segments Impacted

History of Disasters (Recurring)

Injuries/Fatalities/Property Damage

Based on Emergency Operations Plan

7

Community Emergency Planning Group (CEPG)

Membership of Group:

Citizens Involved with Program

Senior Elected Officials

Department Leaders

Public Health/Utilities/ OSBI/FBI

Schools & Universities/ Ministerial Alliance

Nursing Homes/Assisted Living/ LTC Facilities

Insurance/Non-profits/VOADs

8

Mass Care

Needs Analysis of Pre-Disaster Information

Local Community responsible for Support

Voluntary Agencies Often Assist

Provide Shelter, Food, Relief Items, Medical

Excessive Public Expectations (Essentials)

Public Awareness/Education Campaign

9

Mass Care

Underutilized Shelters Citizens go to Hotels, Neighbors, Relatives Shelter as Last Resort Restrictions for Pets (Health and Safety) ADA Requires Service Animals Pet Friendly Arrangements

Animal Shelters/Veterinarians/Humane Society

10

Children’s Programs

Groups Crucial to Meeting Children’s Needs

Schools/Day Care Centers/Child Care Providers

Businesses with Day Care Provided

Pediatricians/Medical Facilities Treating Children

Juvenile Court Judges/Legal System Members

Private Sector Child Program Agencies

VOADs/NGOs/Non-Profits/Faith-Based Agencies

11

Children’s Programs

Issues Crucial to Meeting Children’s Needs

Coordination Between All the Above

Protocols Currently in Place for Family Unity

Training for Protocol Implementation

Children Respond Differently to Medical Needs

Strong Reliance on Stable Routines (Disruptions)

Ability for Players to Facilitate Return

Priority to Child Care, School, Family, Social Services

12

Children’s Programs

Transitions

Customize Program to Local Needs

Preservation of Family Unity

Identify Issues Which May Cause Family Separation

Prioritize Methods to Reunite Families

First Means of Accounting for Children

Family Leaders Make Decisions on Actions Affecting Children

13

Children in Shelters

Specific Needs for Children

Child-friendly Areas (Play) Promote Healing

Physical Safety and Protection

Predators and Violence

Child Services Agencies Specific to Shelters

Mental Health Counseling Child and Family Pregnant Women

14

Functional Needs

Physically or Emotionally Impaired

Elderly, Frail, Indigent

Transportation Challenged

Non-English Speaking

Long-term Medication/Treatment

Announcements/Warnings not Received

Coalition with Community-based Groups

15

Flexible, Creative, Improvise

Elementary Part of Disaster Response

Willingness to Deviate From Standard

Development of Alternatives

Adapt to Rapidly Changing Environment

No Plan Meets All Needs

16

Volunteer Management

Citizens Contribute Valuable Support

Interfering if Uncoordinated/Unmanaged

Policy Should Stipulate Volunteer Usage

Individual/Agency Managing Designated

Pre-Disaster/ In-Writing

Community Emergency Response Team

VOADs Have Programs/Structures

17

Donations Management

Public Message, Assess Needs per Disaster

Pre-Designated Staging Area

Receiving

Sorting

Storage

Distributing

Disposal (50 ways)

18

Public Information and Education Alternatives

Disaster Experienced Citizens More Prepared

Response More Appropriate with Education

Concerted Effort to Educate Public

Local Hazards/ Expected Response

Individuals, Civic Clubs, Private Organizations, Community Groups, Families, and Businesses

Variety of Information/Variety of Delivery

19

Partnering

Community Connected Families Involved

Involvement Grows Understanding

Better Process of Roles and Responsibilities

Before, During, and After Disaster

Increased Resiliency

Greater Nurturing of Children (Long Term Impact)

20

Communications

Leadership Receives Better Feedback After Action Prevents Same Mistakes Improvements Better Received/Understood Demographics Tracking

Geographic Information System (GIS) Locations of Critical Infrastructure Households with Children/Functional Needs Maps of Facilities (Schools, Day Care. Hospitals, etc) Identify Most Vulnerable Areas

21

Information Usage

Determine Best Mitigation Areas

Focus Disaster Planning Efforts

Valuable Tool for First Responders

Helpful to Community Services

Schools, Businesses, Social Services

Mail Carriers, In-Home Medical Care

22