preparing for change vicc retreat september 10, 2008

Preparing for CHANGE

VICC RetreatSeptember 10, 2008

VICC Retreat (September 2008) 2

VICC Retreat – Welcome! • Welcome from VICC Chair• Overview of Purpose, Outcomes

of the Retreat


Anticipated OutcomesThe VICC membership will:• understand the opportunities and challenges related

to the change of lead agency with respect to the Part C system components as a whole, and to the VICC specifically;

• understand the potential impact of the EI Medicaid initiative upon Part C system components;

• review the VICC’s accomplishments since the December 2006 Retreat;

• determine the primary “clients” of the VICC;• identify the strengths and needs of the VICC as it

currently is configured; and • confirm up to three (3) priorities for the VICC focus for

the next 18-24 months.


Expectations & Commitments

• Introductions and Expectations from Participants

• Create "Commitments" for our day together


VICC Mission StatementTo advise and assist in planning the comprehensive system of early intervention services defined in the Individuals with Disabilities Education Act and to assure the implementation and evaluation of the coordinated, statewide, interagency, interdisciplinary system of services which enhances the capacity of families to meet the needs of their infants and toddlers with disabilities.


To advise and assist the lead agency in planning the comprehensive system of early intervention services defined in the Individuals with Disabilities Education Act and to assure the implementation and evaluation of the coordinated, statewide, interagency, interdisciplinary system of services which enhances the capacity of families to meet the needs of their infants and toddlers with disabilities.

VICC Mission Statement


Definitions

•Advise– Counsel– Recommend– Give an opinion– Warn– Inform– Make aware

•Assist– Help out– Aid– Lend a hand– Support– Back


Sec. 303.650 Functions of the Council(a) Each Council shall--

(1) Advise and assist the lead agency in the development and implementation of the policies that constitute the statewide system;


Functions

(2) Assist the lead agency in achieving the full participation, coordination, and cooperation of all appropriate public agencies in the State;

(3) Assist the lead agency in the effective implementation of the statewide system, by establishing a process that includes--


Functions

(i) Seeking information from service providers, service coordinators, parents, and others about any Federal, State, or local policies that impede timely service delivery; and

(ii) Taking steps to ensure that any policy problems identified under paragraph (a)(3)(i) of this section are resolved; and


Functions

(4) To the extent appropriate, assist the lead agency in the resolution of disputes.

(b) Each Council may advise and assist the lead agency and the State educational agency regarding the provision of appropriate services for children aged birth to five, inclusive

(c) Each Council may advise appropriate agencies in the State with respect to the integration of services for infants and toddlers with disabilities and at-risk infants and toddlers and their families, regardless of whether at-risk infants and toddlers are eligible for early intervention services in the State.


• Each Council shall advise and assist the lead agency in the-- – (a) Identification of sources of fiscal and

other support for services for early intervention programs under this part;

– (b) Assignment of financial responsibility to the appropriate agency; and

– (c) Promotion of the interagency agreements under Sec. 303.523.

Sec. 303.651 Advise and Assist


• Interagency Financial Responsibility - How does the lead agency ensure the assignment and maintenance of interagency financial responsibility?

• Fiscal Controls - How does the lead agency ensure Part C funds are used in accordance with State and Federal requirements?

• Service Provision Arrangements - How does the lead agency ensure the provision of Part C services?

Major Sections


Sec. 303.652 Applications.

• Each Council shall advise and assist the lead agency in the preparation of applications under this part and amendments to those applications.


Sec. 303.653 Transitional services

• Each Council shall advise and assist the State educational agency regarding the transition of toddlers with disabilities to services provided under part B of the Act, to preschool and other appropriate services.


• (a) Each Council shall-- – (1) Prepare an annual report to the Governor

and to the Secretary on the status of early intervention programs operated within the State for children eligible under this part and their families; and

– (2) Submit the report to the Secretary by a date that the Secretary establishes.

• (b) Each annual report must contain the information required by the Secretary for the year for which the report is made.

Sec. 303.654 Annual report to the Secretary


Current Part C System Opportunities, Challenges and

Realities

• Financing Part C System• Impact of Additional State Funds• VA System of Payments• The EI Medicaid Initiative/System

Transformation• Change in Lead Agency for Part C• Governor Kaine’s Early Childhood

Initiative


LEAD AGENCY:State and/or Local Agency ultimately responsible for the

overall program administration and

compliance.

RESOURCE AND REFERRAL

(R&R)/CENTRAL

DIRECTORY

Screening and Evaluation/Assessment Services to determine

eligibility, child and family needs

PLAN OF CARE

PUBLIC AWARENESS PROGRAM:Advertising,

“Name Brand” recognition

CHILD FIND:Locating and identifying

eligible children, informing

referral sources

PERSONNEL STANDARDS:Who can be a

provider, teacher, administrator in the

program?

INTERAGENCY AGREEMENT/

DISPUTE MECHANISM

DATA COLLECTION,

REPORTING AND UTILIZATION

STATE AND/OR LOCAL

INTERAGENCYCOORDINATING

COUNCILS/ADVISORY COUNCILS

FINANCIAL MATTERS, INCLUDING RATES,

THIRD PARTY LIABILITY, PROVIDER CONTRACTS

OR AGREEMENTS PAYMENT

FAMILY AND PROVIDER RIGHTS, OPPORTUNITIES AND RESPONSIBILITIES

(PROCEDURAL SAFEGUARDS/COMPLAINT

RESOLUTION)AND SYSTEMIC PROBLEM

IDENTIFICATION AND RESOLUTION

TRAINING AND TECHNICAL

ASSISTANCE at the state and local levels

to ensure well-prepared providers, participants and the delivery of quality

services

SUPERVISION/MONITORING-- CONTINUOUS

IMPROVEMENT AND SURVEILLANCE

SERVICE COORDINATION/CASE MANAGEMENT

SERVICES

COMMUNITY BASED, FAMILY

CENTERED SERVICES

EMPHASIZING THE STRENGTHS OF

THE FAMILY AND CHILD

ELIGIBILITY DEFINITION:

Who is eligible?

TRANSITION(into, within

and from program)

VISIBILITY

REFERRAL/ELIGIBILITY

CONTINUO

US QUALITY

IMPRO

VEMENT (CQ

I)

PROBLEM

SOLVING

RESOURCES,

SUPPORTS AND

SERVICES

SERVICE DELIVERY

QUALITY SERVICES

Components of Quality Early Childhood Systems

Developed by Solutions Consulting Group, LLC 2002


• What additional information does the VICC need about any of these topics

• What are the potential, practical or desired changes (opportunities) in terms of being “housed” in the VDH – as a member of the VICC

• Other?

Discussion/Activities


Resource Distribution

2006 2007 2008 2009$11,547,310 $15,337,279

(32.8%)$15,743,454

(2.7%)$15,737,698

(0.10%)

$93,246 $675,908 $1,313,829 -0-

$11,640,556

4335 CC

$16,013,18737.6%

46524.87%

$17,067,2836.6%

50528.02%

$15,737,6987.8%


• Who we represent - representation, is everyone at the table?

• Who is our primary client? our secondary client?

• Confirm our role(s) • Brainstorm our responsibilities within each

of our roles • The current VICC Structure (draw a

picture) • Brainstorm - what works about the VICC,

what needs to be improved?

Role(s) and Responsibilities of the VICC


• Brainstorm, agreement on priorities for VICC focus for 18-24 months

• Revisit current VICC structure, membership – what could it be?

• Next steps, supports needed and who is responsible?

• Review meeting frequency, locations• How we will communicate?

The VICC's role in Part C Transformation/Transition to VDH


Coming to Closure

• Wrap-up, evaluate our day together

• Confirm next steps and timelines

Thanks for your energy and commitment on

behalf of families, infants and toddlers!

Travel home safely!

preparing for change vicc retreat september 10, 2008

Documents

statewide system vicc

vicc retreat welcome

vicc specificallyunderstand

vicc focus

vicc mission statementto

retreatvicc retreat

handsupportbackvicc

vicc chairoverview ofpurpose