Preparing for NCPDP Joint Technical Work Group Meetings

Agenda for Presentation• Registering for Work Group Meetings (public)• Work Group Schedule (public)• Individual Work Group Agendas (public)• Work Group Materials Publication (public)• Work Group Materials Downloads (member only)• Ballot Results (member only)• DERFs and Project Development Forms (member

only)• Notifications during Work Group

Registering for Work Group Meeting• Registration typically opens 1.5 months prior

to work group meeting• Events Work Group Meetings

Registering for Work Group Meeting

Work Group Registration Page

Work Group Schedule• Posted no more than 3 weeks following the

prior Work Group meeting– Preliminary without room assignments

• Final is posted approximately 2 weeks prior to meeting– Final with room assignments

• Can be found on Work Group Registration page left hand side

Work Group Schedule

Individual Work Group Agendas• Draft agendas for all Work Groups are posted

in a zip file on the Work Group Registration page no later than 2 weeks prior to Work Group meetings

• Keep in mind that these are drafts; final agendas are found in the individual Work Group Materials Download folders. The most current updated agenda is located in the Work Group Materials Download folder.

Work Group Materials Publication• Available from the Work Group registration page• Published in NOW Notice 2 weeks prior to WG Meetings• Summarizes DERFs, Project Proposals and individual items of discussion

for each Work Group

Navigating to Individual Work Group Pages1. Events Work Group MeetingsWork Group Listings2. Standards Development Work Group Listing

Navigating to Individual Work Group PagesWork Group Listing Page

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Navigating to Individual Work Group Pages 3. My MembershipMember Portal

Individual Work Group Pages

Work Group Materials Download Folders

• Located on each Work Group page as a downloadable zip file

• Preliminary folders posted by staff liaisons no later than 2 weeks prior to WG

• These zip folders are ‘live’ downloads. Since these folders are updated frequently be sure to check back to obtain the most current

Work Group Materials Download Folders

• Do Contain:– Individual Work Group Agendas for the meeting(s) – Task Group Recaps– Presentations– Supporting Documentation – NCPDP Antitrust Statement– NCPDP Code of Conduct– NCPDP Industry Engagement Guidelines– Work Group Scope and Goals (August and November)

Work Group Materials Download Folders

• Do Not Contain:–DERFs–Project Development Forms–Ballot Results

Work Group Materials Download Folder

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Naming Conventions for Items in Work Group Downloads Folders

• Task Group Recaps– 201811 WG1_Name of Task Group Recap

• Task Group Recap Supporting Documentation– 201811 WG1_Name of Task Group Recap_Documentation

(type of doc, white paper, etc.)

Example: 201811 WG1 FAQ Recap201811 WG1 FAQ Recap_FAQ Document

Ballot Results• Posted in the applicable Members Only WG page

under the documentation for the upcoming meeting

Data Element Request Forms (DERFs)• Download the complete file of all DERFs are posted on the

Maintenance and Control Work Group page 2 weeks prior to Work Group meetings

DERF Calendar• You can find DERF deadlines and posting dates on the DERF calendar

located on the Development Process page • The calendar is also located on the Web-Enabled Data Dictionary

Project Development Forms• Forms are posted to the Maintenance and Control Work

Group page for upcoming meeting and located under DERFs in the middle column of the page.

• Forms are reviewed in MC, and if approved are sent to the Board for approval and assignment to a Work Group is made.

Project Development Forms

Notifications During Work Group Meetings• Each evening an email is sent to all attendees containing the

following:– Important Announcements document– Transportation information– Wi-Fi access information– Meeting schedule for the next day

• Emails are sent during the day regarding Maintenance and Control (MC) meeting time changes (if applicable). Maintenance and Control (MC) meeting will begin at the earlier of either the scheduled start time or fifteen (15) minutes after the last prior work group meeting ends.

NCPDP strongly recommends downloading all documents and reviewing with your organization to allow ample time to determine applicable voting items and/or questions!