preparing for the principal and vice-principal selection ... us/caree… · brett reynolds,...

Preparing for the

Principal and Vice-Principal

Selection Process

2018 – 2019

Applicant Information Sessions

September 13 & 17, 2018

Brett Reynolds, Associate Director of Education

Janice McCoy, Superintendent of HR

Nadia Towaij, Superintendent of Instruction

Mary Jane Farrish, Superintendent of Instruction

Pamela LeMaistre, Manager of HR

Jennifer Parato, HR Officer

[email protected]

mailto:[email protected]

Before You Apply

• Internal applicants must have the support of your

supervisor(s):

Principal Candidates

– current Principal & Superintendent

Vice-Principal Candidates

– current Principal

• Review the 2015 – 2019 strategic plan:

vision, mission, 5 strategic priorities, exit outcomes

• Review the Ontario Leadership Framework (OLF)

Steps in the Selection

Process

1.Leadership Portfolio Submission

2.Case Study Exercise

3.Reference Verification

4.Panel Interview

Important Dates

Online Posting September 7

Applicant Information Sessions September 13 & 17

Application Deadline October 4

Portfolio Reviews October 11 & 15

Case Study Exercise October 15 & 17

Case Study Evaluations October 17 & 18

Reference Checks October 26 – 30

Notify Candidates November 1

Panel Interviews November 8, 9, 12

Notify Candidates November 21

Candidate Debriefs By December 21

Documents

OCDSB website

→ About Us

→ Careers

→ Job Opportunities

→ Principal & Vice-Principal Opportunities

• Job Posting

• Competition Timelines

• Cover Page Template

• Professional Reference Template

• OLF for Principals

• OCDSB Conceptual Map

• OCDSB Leadership Rubric

• OCDSB Character Wheel

STEP 1 – Leadership Portfolio

Submission

Your leadership portfolio must include:

1. Cover Page

2. Resume (3 pages)

3. Performance Appraisal

4. Statement of Qualifications (OCT)

5. Statement of Leadership Experience (2 pages)

6. References (6 Principal, 4 Vice-Principal)

• Due Thursday, October 4 by 5:00 pm

• Submit to [email protected] or by

hard copy to Human Resources (3 copies).

• Arial 12 font



Submission

Accommodations

Persons with disabilities who need

accommodations in the application or interview

process should email a request to

[email protected].



Submission

Performance Appraisal

• Vice-Principal – most recent teacher

performance appraisal (TPA)

• Principal – most recent Vice-Principal

performance appraisal

What if I don’t have one within last 5 years?

• letter of reference from current supervisor, or

• letter from last year’s direct supervisor if you

have changed schools


Submission

Professional Letter of Reference

• Based on Ontario Leadership Framework (OLF);

• Should include Personal Leadership Resources and

OCDSB Conceptual Map;

• Shows your readiness to assume Principal or Vice-

Principal role; and

• Includes details about your leadership and

instructional practices.


Submission

Statement of Qualifications

In order to apply, you must have completed the following

at the time of application:


Principal’s Qualification Program (PQP)


Part 1 of the Principal’s Qualification Program

(PQP), with all PQP requirements complete prior

to your appointment date.

• Download your registered member information from

Ontario College of Teachers website www.oct.ca

http://www.oct.ca/


Submission

Statement of Leadership Experience

• Outline your leadership philosophy and practice;

• Describe up to 3 specific leadership experiences;

• Explain how these have prepared you for a Principal

or Vice-Principal role; and

• Should reflect criteria in Ontario Leadership

Framework (OLF).

• Maximum 2 pages, Arial 12 font.


Submission

Professional References

Principal Candidates – 6 references

2 supervisors (including current)

2 community groups and/or parents (maximum 1 parent)

2 other staff members you have mentored or coached

Vice-Principal Candidates – 4 references

2 supervisors (including current)

2 community groups, parents (maximum 1 parent) and/or

other staff members you have mentored or coached

• Select referees who can provide strong oral and written

support for your applications.

• References for recommended candidates will be

contacted after the case study exercise for long-listed

candidates.


Submission

Submission Requirements

Due no later than 5:00 pm on Thursday, October 4, 2018:

• by email to [email protected], or

• by hard copy (3 copies) to Human Resources at 133

Greenbank Road, Nepean, ON K2H 6L3

• HR will send confirmations for those applicants who

submit by email.

• HR will verify that the required documents are included

and that applicants meet the minimum qualifications.

• Applicants who submit Leadership Portfolios with missing

or incomplete information will be disqualified.

• Additional documentation will not be given consideration.



Submission

Leadership Portfolio Evaluation


3 Superintendents


1 Superintendent

2 current Principals

STEP 2 – Case Study Exercise

Written Exercise

1 hour written case study exercise:

Date: Monday, October 15, 2018 or

Wednesday, October 17, 2018

Time: To be determined.

Location: Confederation Education Centre

Computer Lab

• Opportunity to demonstrate critical thinking, decision-

making and creative problem-solving skills with a District

perspective.

• Written communication skills will also be evaluated.

STEP 2 – Case Study Exercise

Case Study Evaluation


1 Superintendent




• “Blind assessment” – assessor panels will not have

access to candidate names when assigning scores.

• A long-list of recommended candidates will be submitted

to School Operations Committee (SOC), based on the

results of the leadership portfolio review and case study.

STEP 3 – Reference Verification

Professional References

• References will be contacted from October 26 to 30 for

long-listed candidates recommended by School

Operations Committee.

• After references are reviewed, a short-list of candidates

will be submitted to SOC for review.

• Candidates will be contacted by HR regardless of

whether selected to proceed to interview stage.

• Debriefings will be offered to all candidates at conclusion

of process.

STEP 4 – Panel Interview

November 8, 9 and 12, 2018

Interview Components

1. Question Review (15 minutes)

2. Presentation (10 minutes + 5 minutes for questions)

3. Panel Interview (30 minutes)


Presentation

• Presentation topic will be emailed to you when you are

invited to the interview.

• Prepare slides in advance using Microsoft PowerPoint,

Google Slides or Prezi software applications (10 minutes).

• Laptop and Chromebook will be provided.

• Interview panel will have 5 minutes for questions.

• Presentations will be assessed for content, oral

communication skills and use of technology.


Interview Consider the following when preparing:

• Provide specific examples of your leadership experiences;

• Include sufficient details to answer questions thoroughly;

• Refer to Board policies, procedures and priorities;

• Frame responses around OCDSB’s mission, vision, exit

outcomes and strategic plan;

• Use OLF to frame responses and demonstrate

competencies; and

• Demonstrate OLF personal leadership resources

throughout your responses.


Interview Panel Evaluation


Associate Director of Education

2 Superintendents

1 Principal

1 representative from OCASC


1 Superintendent (Chair)

2 Principals

Candidate Recommendations &

Placements

Final Recommendations

• Interview panels make recommendations based on results

of presentation & interview.

• HR submits overall results to School Operations

Committee (SOC) for review on November 15.

• SOC submits final recommendations to the Director’s

Executive Council (DEC) for approval on November 20.

• HR will contact candidates on November 21.


Placements

Eligibility List

• HR maintains Principal and Vice-Principal eligibility lists for

elementary & secondary.

• Successful candidates are placed on the list as “interns”

and will be considered for appointments as they become

available.

• Interns remain on the list for 3 years.


Placements

Mentoring Program

• Principals and Vice-Principals in their first and second

years are paired with mentors and will receive formal and

informal learning experiences throughout the year.

• The annual Principal/Vice-Principal Academy runs at

the end of August and is mandatory for all Principals and

Vice-Principals going into their first year.

• After school sessions are also scheduled throughout the

year.

• All P/VP’s are welcome to attend – it includes a mix of

operations and leadership training.


Placements

Appointments

• Consideration is given to interns’ preferred school

configurations, locations and schedules.

• Final placement decisions are based on suitability for the

operational and leadership needs of the school.

Probationary Period

• 1 year

Candidate Debriefs

Prior to December 21, 2018

• Available to all applicants.

• Regardless of whether they proceeded to the interview

stage.

Questions?