Shaping Up Your CVShaping Up Your CV

Cheryl Bushnell, MD, MHSCheryl Bushnell, MD, MHSAssistant ProfessorAssistant Professor

Department of Medicine, Division Department of Medicine, Division of Neurologyof Neurology

ObjectivesObjectives

Provide several templates for CV Provide several templates for CV preparationpreparation–– AAMC CV formatAAMC CV format–– Duke CV formatDuke CV formatNIH NIH BiosketchBiosketch

What is the purpose of your CV?What is the purpose of your CV?

Your life historyYour life historyYour job historyYour job historyYour achievementsYour achievementsYour skillsYour skills

• Reflect you as a person and a physician

• Your career path

Academic Medicine CVsAcademic Medicine CVs

Unique featuresUnique features–– EducationEducation–– HonorsHonors–– Research ActivitiesResearch Activities–– Credentials and CertificationsCredentials and Certifications–– MembershipsMemberships–– Committees and Administrative ActivitiesCommittees and Administrative Activities–– Teaching and MentoringTeaching and Mentoring

Your CV should be userYour CV should be user--friendlyfriendly

FormattingFormatting

Times New Roman fontTimes New Roman fontSection and subsection headings should Section and subsection headings should all be bolded and consistent in font sizeall be bolded and consistent in font sizeSet tabs and indents to be consistent Set tabs and indents to be consistent throughout CVthroughout CVName on header of every pageName on header of every pageWatch for page breaks in odd placesWatch for page breaks in odd places–– What happens if my CV pagesWhat happens if my CV pages

FormattingFormatting

become separated?become separated?

Example of Poor FormattingExample of Poor Formatting

Example of Better FormattingExample of Better Formatting

PublicationsPublications

Use same format throughout (e.g. Use same format throughout (e.g. National Library of Medicine)National Library of Medicine)Highlight your name in bold and/or Highlight your name in bold and/or underlineunderlineChronological orderChronological orderUse subsectionsUse subsections

–– In press, Book Chapters, Review Articles, In press, Book Chapters, Review Articles, Editorials, Letters to the EditorEditorials, Letters to the Editor

Publication FormattingPublication Formatting1.1. Bushnell CDBushnell CD and Goldstein LB. Risk of Ischemic and Goldstein LB. Risk of Ischemic

Stroke with Stroke with TamoxifenTamoxifen Treatment for Breast Cancer: Treatment for Breast Cancer: A MetaA Meta--Analysis. Neurology 2004;63:1230Analysis. Neurology 2004;63:1230--1233.1233.

2.2. MoscaMosca L, Banka C, Benjamin E, Berra K, L, Banka C, Benjamin E, Berra K, Bushnell Bushnell CDCD, Dolor R, , Dolor R, GaniatsGaniats T, Gomes A, T, Gomes A, GornikGornik H, Garcia H, Garcia C, C, GulatiGulati M, M, HaanHaan C, C, JudelsonJudelson D, Keenan N, D, Keenan N, KelepourisKelepouris E, E, MichosMichos E, Newby LK, E, Newby LK, OparilOparil S, S, OuyangOuyang P, Oz M, P, Oz M, PetittiPetitti P, P, PinnPinn V, V, RedbergRedberg R, Scott R, Scott R, R, SherifSherif K, Smith S, K, Smith S, SopkoSopko G, G, SteinhornSteinhorn R, Stone R, Stone N, N, TaubertTaubert K, Todd B, K, Todd B, UrbinaUrbina E, Wenger N. E, Wenger N. EvidenceEvidence--Based Guidelines for Cardiovascular Based Guidelines for Cardiovascular Disease Prevention in Women: 2007 Update. Disease Prevention in Women: 2007 Update. Circulation, Published online Feb 19, 2007; DOI: Circulation, Published online Feb 19, 2007; DOI: 10.1161/CIRCULATIONAHA.107.181546.10.1161/CIRCULATIONAHA.107.181546.

Evolution of Research and/or Evolution of Research and/or ManuscriptsManuscripts

Research Activities or InterestsResearch Activities or Interests–– Projects that will lead to a manuscript but Projects that will lead to a manuscript but

project is not yet completed or manuscript project is not yet completed or manuscript hasnhasn’’t been startedt been started

AbstractsAbstracts–– Presented at meetings but not yet in Presented at meetings but not yet in

manuscript formmanuscript form–– List should not be as long as manuscripts as List should not be as long as manuscripts as

career progressescareer progresses

Evolution of Research and/or Evolution of Research and/or ManuscriptsManuscripts

PublicationsPublications–– Written drafts of manuscripts are listed as Written drafts of manuscripts are listed as

““manuscripts in preparationmanuscripts in preparation”” or or ““submittedsubmitted””–– Accepted manuscripts not yet published are Accepted manuscripts not yet published are

““in pressin press””

Publications (cont.)Publications (cont.)

Number of firstNumber of first--author manuscripts is keyauthor manuscripts is keyGuarantee for steady publications:Guarantee for steady publications:–– Submit at least one abstract for each scientific Submit at least one abstract for each scientific

meetingmeeting–– Convert abstracts into manuscriptsConvert abstracts into manuscripts–– One in preparation + one in press = 4 or 5 One in preparation + one in press = 4 or 5

firstfirst--author manuscripts/yearauthor manuscripts/year

PresentationsPresentations

Include those given at other institutions or Include those given at other institutions or at scientific meetings (not an abstract)at scientific meetings (not an abstract)Include outreach and community Include outreach and community presentationspresentations

Educational/Teaching ActivitiesEducational/Teaching Activities

Institutional or departmental presentations Institutional or departmental presentations during residencyduring residency–– SAR presentationSAR presentation–– Any other presentations that might stand out Any other presentations that might stand out

as unique from other residency presentationsas unique from other residency presentationsCurriculum developmentCurriculum developmentMentorshipMentorshipTeaching awardsTeaching awards

Other SectionsOther Sections

Clinical Practice Clinical Practice Interests/AccomplishmentsInterests/Accomplishments–– May apply to those in clinical fellowshipsMay apply to those in clinical fellowships–– Quality Improvement projectsQuality Improvement projectsResearch Activities and GrantsResearch Activities and Grants

Guidelines for CV PreparationGuidelines for CV Preparation

Include only sections that apply to youInclude only sections that apply to youWhat about gaps?What about gaps?–– Between education and postBetween education and post--graduate traininggraduate training–– Maternity/paternity leaveMaternity/paternity leaveName changesName changes

Things Not to IncludeThings Not to Include

AgeAgeDate of birthDate of birthGenderGenderMarital statusMarital statusSocial security numberSocial security numberCell phone numberCell phone numberReferencesReferences

CV MaintenanceCV Maintenance

Update CVs regularlyUpdate CVs regularly–– Fellows: q 4Fellows: q 4--6 months6 months–– Faculty: q 1Faculty: q 1--2 months2 monthsContent changes as your career evolvesContent changes as your career evolvesHave your advisor review your CV prior to Have your advisor review your CV prior to applying for faculty position or promotionapplying for faculty position or promotion

AAMC FormatAAMC Format

AAMC FormatAAMC Format

AAMC CV FormatAAMC CV Format

Name and contact informationName and contact informationEducationEducationAppointmentsAppointmentsOther Positions and EmploymentOther Positions and EmploymentCertification and LicensureCertification and LicensureProfessional Memberships and ActivitiesProfessional Memberships and ActivitiesHonors and AwardsHonors and Awards

AAMC CV FormatAAMC CV Format

Committee Assignments and Committee Assignments and Administrative ServicesAdministrative ServicesEducational ActivitiesEducational ActivitiesGrantsGrantsPatentsPatentsEditorial WorkEditorial WorkAbstracts and PresentationsAbstracts and PresentationsPublicationsPublications

Duke CVDuke CV

Duke CV FormatDuke CV Format

Emphasis on Appointments, Promotion, Emphasis on Appointments, Promotion, TenureTenurePublications in chronological order Publications in chronological order Add subsections that list your Add subsections that list your accomplishments and are relevant for accomplishments and are relevant for promotionpromotionFormat may changeFormat may change……....

Duke CVDuke CV

Order of content different from AAMCOrder of content different from AAMCSections that are NOT included in the Sections that are NOT included in the template:template:–– Other positions and employment between Other positions and employment between

college and medical schoolcollege and medical school–– Editorial boards and journal reviewsEditorial boards and journal reviews–– Distinction between institutional and Distinction between institutional and

national/regional teachingnational/regional teaching

NIH NIH BiosketchBiosketch

NIH NIH BiosketchBiosketch

Standard NIH format for contentStandard NIH format for contentSame text and font formatting apply, but Same text and font formatting apply, but common to use Arial font (11pt)common to use Arial font (11pt)Typically limited to 4 pages for NIH grant Typically limited to 4 pages for NIH grant submissionssubmissions

NIH NIH BiosketchBiosketch

A. Positions and HonorsA. Positions and Honors–– Positions and EmploymentPositions and Employment

Chronological orderChronological orderInternship, residency, fellowshipInternship, residency, fellowshipAcademic appointments, including director titles, Academic appointments, including director titles, fellow appointmentsfellow appointmentsAny other employmentAny other employment

–– Other Experience and Professional Other Experience and Professional MembershipsMemberships

NIH study section reviewNIH study section review–– HonorsHonors

NIH NIH BiosketchBiosketch

B. PeerB. Peer--Reviewed PublicationsReviewed Publications–– In chronological orderIn chronological order–– Can select the most appropriate ones for Can select the most appropriate ones for

grant application grant application –– ““Selected from over 100 peerSelected from over 100 peer--reviewed reviewed

publicationspublications””

NIH NIH BiosketchBiosketch

C. Research SupportC. Research Support–– Ongoing Research SupportOngoing Research Support–– CompletedCompleted–– Pending Pending

CV SummaryCV Summary

Your CV summarizes where youYour CV summarizes where you’’ve been ve been and where youand where you’’re goingre goingEssential tool for getting a new job or Essential tool for getting a new job or getting promotedgetting promotedIf it doesnIf it doesn’’t adequately reflect what you t adequately reflect what you want to do, add Career Goal or Objective want to do, add Career Goal or Objective at beginningat beginningYour CV needs care and feeding!Your CV needs care and feeding!

Questions and AnswersQuestions and Answers

CV ExamplesCV Examples