presentation
TRANSCRIPT
How To Make an Effective Presentation
Introduction
The ‘Context’ of your presentation
The Audience
The Speaker
The Presentation
The Context What is the context, the environment,
how much time ? What is the overall purpose ? –
generally 3 forms of presentation: to inform to persuade to inspire
What is the specific aim, objective, message?
The Audience What are the needs and expectations
of your audience ? What is their background? Title of your presentation What will keep them interested?
Icebreaker!!
An Exercise – In pairs
‘You have won 50,000 Euro but have to give it all away. To which charity or institution would you donate it to and why’
The Speaker
Public speaking is the No.1 fear for most people
Most speakers are made not born 3 Ps – preparation, preparation,
preparation!
Handling Nerves Rehearse in advance Normal - audience often don’t notice Prepare for worst case scenario – e.g.
awkward questions Try to relax - deep breathing, arriving in
ample time, don’t hold pages, position yourself comfortably
Your audience not focused on you – more interested in the information
Have a glass of water at hand
What Many Presenters Do
Write out the whole presentation Read - instead of communicating Talk too fast Dull voice Irritating mannerisms Become self-conscious No eye contact Overload with information !
Presentation: the Planning Phase
What is the specific aim or objective ? Research- gather
information/brainstorm Identify the central theme/idea Develop the main points or outline
The Preparation Phase
Introduction, body and conclusion Develop headings Does your introduction catch
attention? Open with a question, quotation,
story, factual information, historical review
The Preparation Phase Visual aids
Keep it simple, professional Few points on each page Heading on each page, numbering,
slogan Visuals: pictures, charts, photographs Emphasise points with colour
Use cue cards, words or phrases as triggers
How we take in information during a presentation
Use visuals (pictures, graphs, tables, props) whenever you can
In a speech you are only using 38% of the communication medium
Ditch the bullet points
The Preparation Phase Does your conclusion adequately
summarise your presentation? Prepare your closing to suit your
personality, e.g. close on a question, quotation, story, summary, call for action
Handouts Practice
Delivery Phase
Develop rapport Make sure you/audience ready Introduce yourself with contact details Copy of presentation Tell them what you are going to talk
about and for how long Questions
Delivery Phase
Be yourself – posture, voice, eye contact
Dress comfortably and appropriately Don’t recite, don’t read, don’t joke Use involvement techniques
(participation) Notes unobtrusive and not distracting
INTRODUCTION
Introduce yourself/ your organisation Introduce the topic ‘I will be talking
about…’ Put your subject in context, highlight
its importance Give an outline ‘We will be looking at
the following issues’ State your main objective ‘I hope to
persuade you that..’
BODY
Give information in order ‘First, I will deal with…. next…finally’
Mark transitions using linking phrases ‘Let’s now look at…another way of thinking about this is….’
Support with examples and illustrations
CONCLUSION
Repeat and stress key message Invite questions Thank the audience for their attention
Handling Questions Concentrate, listen carefully Look interested, maintain eye contact with
questioner Check that you understand the question -
repeat or paraphrase question if necessary If don’t know ask for clarification Separate issues In a group presentation select a
chairperson
Conclusion We covered – the situation, the audience,
the speaker, the presentation. Most speakers are made not born…you can
be one of them !!! Remember: tell them what you are going to
tell them, tell them and then tell them again!
Have a strong conclusion ... so your audience is looking for more!
Your Questions
?