www.ifrc.orgSaving lives, changing minds.Module 1Session 2TermsModule 1Session 2TermsMODULE 1 SESSION 2GETTING TO KNOW CONTINGENCY PLANNINGwww.ifrc.orgSaving lives, changing minds.Module 1Session 2TermsSESSION OUTLINEWhat WhenWhoWhyWherewww.ifrc.orgSaving lives, changing minds.Module 1Session 2TermsLEARNING OBJECTIVESParticipants recognize the importance of contingency planning.Participants are able to describe when and where to start the process.www.ifrc.orgSaving lives, changing minds.Module 1Session 2TermsWHAT: CONTINGENCY Possibility or eventuality Specific situation or event that is foreseen, which may or may not happenINSERT YOUR OWN LOCAL PHOTO OF POTENTIAL HAZARD AFFECTING YOUR LOCALE: i.e. VOLCANO, LANDLSIDE, STORM WINDS, ETC.INSERT YOUR OWN INDICATIVE PHOTO OF POTENTIAL HAZARD EFFECTS HERE: VOLCANIS ASH, EARTHQUAKE RUBBLE, BURNED FOREST, FLOODED HOMES, ETC.POSSIB! "#$!%"& POSSIB!$!S'"S&www.ifrc.orgSaving lives, changing minds.Module 1Session 2TermsWHAT: CONTINGENCY PLANNING PROCESS% process in anticipation of crisis of developing strategies, arrangements ( procedures to address the crisisIs a management tool to analyze impact of potential crisis)efinesresources *#$, material ( financial+ re,uired to respond to disaster Produces a contingency plan as one of the outputs www.ifrc.orgSaving lives, changing minds.Module 1Session 2TermsCONTINGENCY PLANNINGWhat it isIs part of disaster preparedness framewor-Is a management tool involving all sectorsIs a consultative ( continual processWhat it is notIsn.t disaster preparedness by itselfIsn.t the sole responsibility of the )/ teamIsn.t a one0off activitywww.ifrc.orgSaving lives, changing minds.Module 1Session 2TermsA CONTINGENCY PLAN IS"he concrete output of a contingency planning process"he recorded synthesis of discussions, analysis ( decisions made during the planning process.% 1living2 document to communicate these decisions or commitments to internal3e4ternal partners.www.ifrc.orgSaving lives, changing minds.Module 1Session 2TermsWHEN TO DO CONTIGENCY PLANNINGWhen there is an emerging or anticipated crisis *disaster or conflict+When there is a need to review the e4isting contingency plan%t any given time, provided it is lin-ed to the overall )/ planwww.ifrc.orgSaving lives, changing minds.Module 1Session 2TermsWHY: CONTINGENCY PLANNING What is the 5ational Society.s /%5)%"! during disaster&What are the reference documents that illustrate this mandate&Identify and specify the points3articles related to this mandate. www.ifrc.orgSaving lives, changing minds.Module 1Session 2TermsWHY: CONTINGENCY PLANNING/andate of $6$6 is to respond to disasters!ffective response is affected by level of preparedness ( planning, capacity to respond ( resources available"o manage time pressure faced during disastersIdentify constraints in advance!nsure strong coordination mechanism for complementary actions of ,uality responsewww.ifrc.orgSaving lives, changing minds.Module 1Session 2TermsWHY: CONTINGENCY PLANNINGImprove relationships ( coordination with sta-eholders)evelop common understanding before responding to disasters$einforce ( clarify coordination of roles ( responsibilities/a-e ade,uate arrangements in advance to respond in a timely ( effective manner www.ifrc.orgSaving lives, changing minds.Module 1Session 2TermsWHO INITIATES: CONTINGENCY PLANNING )esignated focal person in 5ational Society with )/ bac-ground "as- 7orce or Wor-ing 8roup or 6ommittee established in 5ational Society9 represented by member with )/ bac-ground)esignated focal person in #ealth Sector, etc. based on the ris-9 represented by member with )/ bac-groundwww.ifrc.orgSaving lives, changing minds.Module 1Session 2TermsWHO PARTICIPATES: CONTINGENCY PLANNING 6ommunity3Beneficiaries5ational Society7ederationI6$6Other %gencies8overnmentOthers 0 /ilitary&&&&&&www.ifrc.orgSaving lives, changing minds.Module 1Session 2TermsDisasterRC branchNS HQLocal authoritiesCabinetCentral Information ureau I!RC " #NS " ICRCInternational organi$ationsLocal organi$ationsWHO PARTICIPATES?www.ifrc.orgSaving lives, changing minds.Module 1Session 2TermsWHERE: CONTINGENCY PLANNING 5ational evelProvincial evel )istrict evelSector or 6luster evelInter0agency evel$egional evel8lobal evelINSERT YOUR OWN INDICATIVE MAP OF YOUR ZONE, COUNTRY OR DISTRICT AS APPROPRIATE TO YOUR SITUATIONwww.ifrc.orgSaving lives, changing minds.Module 1Session 2TermsDISASTERS AFFECT DIFFERENT LEVELS www.ifrc.orgSaving lives, changing minds.Module 1Session 2TermsDISASTER RESPONSE PLAN VS. CP PLANContingenc%&lans"he first level of planning is the broadest, providing a policy framewor- for humanitarian action based on the institutional mandate. "he second level is oriented to 5ational Society and3or International 7ederation intervention, according to organizational structure and capabilities for response at local, national, regional or global levels. "he third level is specific to an event and establishes operational procedures for direct humanitarian action. www.ifrc.orgSaving lives, changing minds.Module 1Session 2TermsDISASTER RESPONSE PLAN & CONTIGENCY PLAN Contin!en"# Plan$esponds to potential crisisSpecific to a hazard, ris- or conte4t!4cludes initial assessment6ould be part of )isaster $esponse Plan/ay be led by other sector, depending on ris-$isaster %es&onse Plan$esponds to anticipated crisisWider ( generic in natureIncludes initial assessmented by )isaster /anagement teamwww.ifrc.orgSaving lives, changing minds.Module 1Session 2TermsCONCLUSION Time spent in contingency planning equals time saved when a disaster occurs$O IT NOWO%'$O IT LATE%$(%ING T)E $ISASTE%*O% *(%T)E% IN*O%MATION ON +++++++++ ++++++++ +++++++++ ++++' PLEASE CONTACT,I*%C +++++++++++++ $EPA%TMENT5%/! S'$5%/!, "I"!TEL- , ./1 022 120 ++++EMAIL, name-surname3i4r"-or!T)IS P%ESENTATION IS P(5LIS)E$ 5YINTE%NATIONAL *E$E%ATION O* %E$ C%OSS AN$ %E$ C%ESCENT SOCIETIESP-O- 5O+ 212C)61211 GENE7A 18SWIT9E%LAN$TEL-, ./1 22 120 /2 22*A+-, ./1 22 122 02 8: