presentation of rye online integrated processing system rye 線上作業系統介紹
DESCRIPTION
2014 RYEMT Annual Conference. Presentation of RYE Online Integrated Processing System RYE 線上作業系統介紹. 李啟銘 PDG Jimmy. This system is offered to all certified Rotary districts world wide to be used free of cost. - PowerPoint PPT PresentationTRANSCRIPT
Presentation of
RYE Online Integrated Processing System RYE 線上作業系統介紹
2014 RYEMT Annual Conference
李啟銘 PDG Jimmy
This system is offered to all certified Rotary districts world wide to be
used
free of cost
Rotary Youth Exchange Multidistrict TaiwanMap & Historical data
Year Countries Out In
2006 ~ 07
11 40 40
2007 ~ 08
17 68 51
2008 ~ 09
18 89 96
2009 ~ 10
21 107 92
2010 ~ 11
24 118 107
2011 ~ 12
24 135 129
2012 ~ 13
28 163 159
2013 ~ 14
28 171 168
2014 ~ 15
28 190 131
In eight years
• Number of exchange students both inbound and outbound has increased by more than 4 times
• Yet we did not increase any man power.
Debbie Lee has been the only secretary in our multi district so far.
Because we are using this system
Who will use this system
• Students - Fill up Application Form • Sponsor and host clubs – to process the applicatio
n• Sponsor and host districts - to further process the
application• For multidistrict – to eliminate the complicated pr
ocess of multi district processing work. The “Matrix” in the system works automatically for the multidistrict final stage of work.
System Merits1. Reduced costs – no mailing, no waiting time.
2. Reduced or completely eliminated use of hard
copy on paper.
3. Immediate access to the data by authorized
persons simultaneously, regardless of locations.
4. Easy to make final report for different purposes,
such as report to R. I. at the end of the year.
5. Easy to keep historical data.
Very easy to use
Identity, input ID and password, log in.
How you can learn to use this system
Tutorial videos are provided for following people to use:
– Applicants (Students)
– District Officers
– Club Officers
– Multi District Officers
Set Ups neededID* MD**
1. Passwords for Rotary Clubs ● ●
2. Partner exchange districts
and number of exchanges
● ●
3. Passwords for MD officials
and authority to access× ●
*ID – Individual District
** MD – Multi District
MD- password & access control
MD- password & access control
Applicants fill up and submit
Application Form On Line
Step 1. Applicant fills up basic data
Step 2. System feedbacks to check e-mail for password
Step 3. Applicant signs in with password provided by system
Step 4. Fills up each detail as requested
Step 5. Fills up Country Preference Checklist
Step 6. Click Go to Application Form to see details keyed in transferred to actual Application Form
On-line Processing at District level
District Processing Applications
Outbound status
Inbound Status
On-line Processing at Multi District level
• Multi District – Outbound Status
• Multi District – Inbound Status
MATRIXGuide on distribution or allocation of available
placements to the districts in the multi district organization
Outbound Coordinator Sets up initial Matrix (matching
of prospective available and required placements)
Changes to Matrix
1. Districts increase or decrease requirements
2. Correspondents increase or decrease available placements
Matrix as revised from beginning of January. Numbers in Total + Bank is accessed from Correspondent’s DATA ENTRY; and Total according to District’s requirements.
Assign Country
For those who are interested, please
write to
Alyce Shao, Assistant to PDG Jimmy Lee: