presentation internships...presentation professional internships head of internships: stefano...
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Presentation Internships
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email: [email protected]
Presentation professional internships Head of internships: Stefano Perregrini Villa Argentina, Ufficio 208 (Level 2) +41 58 666 5885
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Internship regulations The regulations require internships to be carried out compulsorily after the second year of study (2nd year of BSc).
Duration: minimum 9 consecutive months maximum 12 consecutive months
Students can perform the internships in architects’ offices, craft workshops, research centres, etc., provided the destination is agreed with the person in charge of professional practice.
Students who have to complete the internship period number on average 120/130 each year + 20 students enrolled from other universities.
During the internship period, students remain enrolled in the Academy and pay reduced annual fees of CHF 400
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Art. 18 External practice
1. To obtain the BSc Arch. USI, and access the MSc arch. USI, it is necessary to have completed a totalof at least 9 consecutive months of full time internship over two semesters in an architectural firmapproved by the head of internships.
2. As a rule, internships are conducted after the second year of the BSc course over two consecutive semesters.
3. During the internship period the student remains enrolled and pays a reduced fee.
4. The program of the practice period has to be submitted for approval.
5. At the end of the practice period, the student has to take an oral examination and present a portfolio tothe head of internships with a certificate recording the work done. The head of internships approves orrejects the period of work experience.
6. Students who have already completed a period of work experience before enrolling at the Academymay submit the work done to the head of internships, who will assess its relevance to the AcademyRegulations.
7. Students who enrol in the MSc degree with a BArch from another university and who have toperform the internship, will usually do so after the first year at the Academy.
8. Students may apply for a supplementary period of practical experience between the end of the BScand beginning of the MSc. The head of internships will assess the merits of each application.
9. During the practice period, the student may take examinations in courses attended in previous yearsin keeping with Art. 8, par. 4.
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Internship regulations
The Academy does not accept the following situations for the purposes of recognition of professional practice:
- 3 internships in different studies necessary to reach the 9 months required.
- Internships of less than 3 months.
- Internship in studies not agreed with the manager (especially if communicated after the internship).
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Before departure
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Procedure for internships The internship is organised and managed on the virtual secretariat platform accessible at the following link:
https://sv.arc.usi.ch
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Procedure for internships 1. Students attend a collective informative meeting
2. Each student prepares a portfolio, thinks about the goals of theinternship, and perhaps contacts host firms they know personally.
3. The student uses the internship management form on the virtual secretariat to makean appointment with the head of internships, request practices and verify thosealready contacted
4. Interview with the head of internship on the date agreed
5. The student contacts the host firms agreed on
6. After confirmation by the practice (work contract) and completing all thedocuments, the student records the internship on the virtual secretariat.
7. Acceptance of the internship by the head of internships
8. The student performs the internship
9. After the internship, the student takes a compulsory interview, presents thenecessary documents and completes the process on the virtual secretariat.
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On the virtual secretariat platform there is a section devoted to professional practice:
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If the student knows the firm to be submitted to the head of internship
If the student wishes to have contacts
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3 Upload the portfolio
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Choose a slot available.
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Important information is highlighted on the main screen of your profile on the virtual secretariat:
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Procedure for internships Interview with head of internships:
All students must attend an interview The interview is individual and will be fixed by appointment on the virtual secretariat There is just one interview The interview will discuss the portfolio, the architectural firms indicated and the goals set by the student
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Procedure for internships When you submit the interview application form, you can change the information entered up to 4 days before the interview itself, after which it will no longer be possible to make changes. The head of internships can refuse an interview if some information is missing (e.g. incomplete portfolio) You cannot cancel the interview on the virtual secretariat but only by email: this is the only case when email may be used.
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Procedure for internships After the interview, you must organise your portfolio before submitting it and upload it on the dedicated section of the Virtual Secretariat. You should then contact the host firms, requesting a reply by email and telephone. It is essential to make yourself available for a personal interview with the head of the firm. If a host firm refuses your application you can request further contacts to apply to.
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Interview conducted
Incomplete portfolioChanges are displayed and reloadeda new portfolio
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After making therequired changesthe portfolio is accepted
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The student can then view the assigned studies according to their requests.The list will also show the studies proposed by him and the pre-existing contacts.
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Click on «Documenti per la richiesta» ("Request documents".)
Application
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ApplicationThe covering letter is required for the application.
It can be downloaded from the SV after receiving the list of studies.
It can be attached to the paper portfolio or used as the body of the email for the online application.
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ApplicationAdvice:
Subject of the email: Internship application - USI Accademia di architettura in Mendrisio
Many of the studies in our database have already welcomed AAM students in the past, so it is fundamental and useful to indicate in the object that you belong to the faculty.(USI Accademia di architettura di Mendrisio does not translate)
Do not send application emails at the weekend but during the weekly working hours.
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Richiesta aggiuntiva di studi di architettura.
If in the meantime, you have received an offer from a firm not on the list, you can add it to your existing contacts by requesting an additional selection.
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Internshipregistration
Indicate your condition
Choose the studio
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Registered internship
Useful information: Varies according to the student's situation and the geographical location of the study.
Pre-stage documents
Internshipregistration
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Pre-internship documents
Once the internship is registered, depending on the country where the host firm is located and your status (Swiss-based or cross-frontier student, student from a third country, etc.), the documents required are automatically indicated, some of which must be uploaded to the virtual secretariat
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Pre-internship documents
Document required for the Academy, to be downloaded, compiled and uploaded ONLY on the virtual secretariat:
• Mandatory Internship Agreement Agreement between student, Academy and host firm compulsory for all students.
NB. Work contracts should not be submitted since they are personal and only concern the student and the employer.
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Mandatory Internship Agreement
Complete in full and upload to the virtual secretariat.
The document will be checked. If incomplete, the internship will not be registered.
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IMPORTANT: The student should keep the document with the original signatures.
Mandatory Internship Agreement Please read carefully all the pages that make up the document.
The Academy only requires the student to upload the document to the Virtual Secretariat. In case of need the Academy may request the original copy of this document Student
Studio
Academy
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Pre-internship documents for France The Convention de stage is a compulsory document for France, to be downloaded, completed and uploaded to the virtual secretariat. The original copy must be presented to the host firm.
Student
Studio Academy
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ExampleIncomplete Stage
Registered internship
Useful information
Incomplete pre-stage documents with change notice
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ImportantThe first thing to communicate to the studio is that you will need to have a committee review the work you will do during your internship,
It is therefore essential to have documents (not necessarily all or the most "sensitive" ones) to be included in a portfolio.
The portfolio is examination material and therefore will not be disclosed by the Academy.
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"click" on Details to edit/delete an internship/document.
always "click" on Request verification otherwise your request will not be forwarded to the responsible person.
Important
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If during the internship the student decides to prolong the permeance in the study, he or she will have to change the end dates of the internship according to agreements with the study and recompile the Mandatory Internship Agreement.
This operation is possible by following the instructions in the previous slide.
Extension of the internship period
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After the internship
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Stage closure on SV
The data of the internship can be modified until the last moment before the request for verification.
Post-stage documentsdownload/upload
To validate their internship, each student must complete the "internship closure" procedure on the Virtual Secretariat.
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Closing Internship - Modify Internship
If there are changes you need to make the necessary changes.
Internship outcome with possible observations.
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Internship closure Mandatory post-internship documents
Internship Certificate
Portfolio stage
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Internship Certificate (Certificato di pratica)
The original must be presented on the day of the interview in September and uploaded in PDF format on the virtual secretariat.
Other documents similar to this one are not accepted (such as certificates issued by the host firm).
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Post-internship portfolio General information:
• Recommended formats: A4-A3 (landscape/portrait format)
• You should select some of the most significant projects worked on and developed during the internship. You can include study material (even if you did not produce it), if it is essential to understand a project.
• If the host office does not allow the disclosure of the material the head of internships must be immediately informed.
• You may create a section devoted to travel and your experiences during the internship.
• Do not have the certificate of practical work bound in with the portfolio because this document will be kept by the University
• The paper portfolio will not be kept by the University but it must be uploaded in PDF format to the virtual secretariat.
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Cover of the Portfolio-Book
Information to be shown on the cover:
• Accademia di architettura di
Mendrisio
• Student’s given name and surname
• The words “Portfolio stage”
• Name of the office where the internship was performed.
• Details of the office (address,
telephone, fax, email, website).
• Dates of start and end of internship.
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Internship closure
Verified internship data
Pre-stage and post-stage documents verified.
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You can consider the internship over!
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After the internship
Before the new academic year begins in September, the head of Internships, together with an internal Examination Board, will interview each student individually to verify the quality of the internship.
All students will be notified by email of the date of the interview.
For this reason you must check your Academy mailbox at least once a week.
Each student will be assessed on the work done during the previous 9 months.
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After the internship
The post-internship interview is an examination in every respect and as such recorded on your academic transcript.
It is necessary to pass this examination to be admitted to a BSc degree.
Each student will be officially enrolled in the examination. Therefore it is not possible to change the date communicated in advance by email.
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After the internship
Documents to be presented compulsorily during the interview:
• Original copy of the Internship Certificate with the host firm’s signature and stamp
• Paper portfolio of the work done in the firm
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Internship in 2 offices:On Virtual Secretariat:
• Each internship must be agreed, recorded and concluded. The course followed for the first study must be the same for the second, except for the first part of the interview.
• The sum of the two internships must be at least 9 consecutive months
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Internship in 2 offices: Documents required:
• Original of the Internship Certificatebearing the signature and stamp of the firsthost office
• Original of the Internship Certificatebearing the signature and stamp of thesecond host office
• A single paper portfolio with the workdone in the two host offices.
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Students on Erasmus Studies Students who have been selected for Erasmus Studies following the internship, will take the interview in September together with all the other students.
You are reminded that the post-internship interview is an examination in all respects and will be recorded on your academic transcript.
For this reason you are urged to prepare for it in good time.
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Professional practice contacts:
Head of internships: Stefano Perregrini Villa Argentina, Office 208 (Level 2) +41 58 666 5885 [email protected] [email protected]
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Presentation of Erasmus Grants for internships with SEMP (Swiss European Mobility Program)
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Email: [email protected]
Internship grants Erasmus internships with the SEMP program
Contact for Mendrisio: Stefano Perregrini Villa Argentina, Office 208 (Level 2) +41 58 666 5885 [email protected]
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Internship grants Erasmus internship grants with the SEMP program
Switzerland participates directly in the Lifelong Learning LLP European training and education programs. It enables you to receive a study grant to work in many European countries (next page). The grant is paid regardless of academic performance, any other scholarships held and your financial position.
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The Erasmus internship scholarship under the SEMP program applies only to students who gain work experience in one of the following states:
List of countries covered by the SEMP program
- 27 EU member states (including overseas territories): Austria, Belgium, Bulgaria, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Poland, Portugal, the United Kingdom, the Czech Republic, Romania, Slovakia, Slovenia, Spain, Sweden, Hungary.
- EFTA States Iceland, Liechtenstein, Norway
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Regulations: Applications for the grant are dealt with in the internship process on the virtual secretariat, which will decide, depending on the geographical location of the host office, whether you are eligible for the grant.
Duration: minimum 3 consecutive months - maximum 12 consecutive months
Monthly value of the grant: CHF 440 To obtain the grant, the student must remain at all times in the same host office. Students who abandon an internship will be required to reimburse part of the grant. The sum to be reimbursed will be calculated on the basis of the months of work done as a proportion of those agreed.
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Regulations: It is possible to change host office and retain the grant only if it is the work is done at two different branches of a single firm.
During the internship period you can request ONE internship grant.
If the internship is interrupted, it is NOT POSSIBLE to request a new internship grant in the following years at university.
IT IS NOT POSSIBLE to request the grant after starting the internship.
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Students ineligible for a Grant: Students who plan to do the internship in non-European countries are not eligible for a Grant and so need not present any of these specific documents.
Students who plan to do their internships in Switzerland are not eligible for a grant because they have a paid contract with the host office and so need not present any of these specific documents.
Students cannot carry out the internship in their home country except for those who are in possession of "Permit B" for the entire duration of the internship.
False statements will entail the return of the whole Grant.
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Before departure Documents to completed on the Virtual Secretariat in the internship process:
• On-line registration (Mach form)
• Declaration of honour: between the student, theAcademy and the host office.
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Before departure
The document for the grant (Declaration of Honour), completed in all its parts, must be uploaded to the relevant section of the Virtual Secretariat.
DO NOT submit documents by post!
Incomplete documents will not be accepted.
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Before departure
After submitting the documents the student will receive 80% of the grant. An email from the USI Lugano will confirm the bank transfer.
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Declaration of honour Please read all the pages of the document carefully.
IMPORTANT: The student should keep the document with the original signatures.
The Academy only requires the student to upload the document to the Virtual Secretariat
In case of need the Academy can request the original of this document.
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Declaration
of honour
Student
Dates identical to the Mandatory Internship Agreement and online registration
Host organization
Insurance
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Declaration
Insurance Company Name
Policy number Insurance Company Name
Policy number
Health Card number or policy number
European Health Insurance Card or Insurance Company Name
You can ask the studio to give you the name and number of the policy you have for your employees
of honour
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of honour Declaration
Es. fot 10 months
4400
Es. for 10 months 80% of 4400 chf
Es. 20% of 4400 chf
880
Bank or postal account can also be of a parent and not necessarily Swiss
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Declaration of honour
Responsible for professional practice S. Perregrini
Student's signature
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Calculation of monthlypaymentsThe SEMP scholarship for the calculation of monthly salaries provides the following:
The monthly payments shall be calculated according to the rule that a whole month corresponds to the period of time from day x of month N to day x-1 of month N+1 inclusive.
Example:01.10.2020 - 30.06.2021 = 9 months (3960 chf)01.10.2020 - 01.07.2021 = 10 months (4200 chf)
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Example:01.10.2020 - 30.06.2021 = 9 months (3960 chf)01.10.2020 - 01.07.2021 = 10 months (4200 chf)
It is not accepted and you are requested to modify the document.
NB:The dates of the SEMP grant must be the same:• of the internship registration.• of the Mandatory internship agreement.
Calculation of monthly payments
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After the internship
No specific document is needed for the Grant but the Internship Certificate will be considered the official relevant document, to be uploaded to the Virtual Secretariat and presented with the original during the interview.
Each student must also complete a compulsory final report, for statistical purposes, which is available on the Virtual Secretariat.
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After the internship
If you decide to extend your internship with the host office, you need not send any documents to the Academy.
At the end of the internship the monthly payments will be verified based on the dates shown on the internship certificate. Possible cases are as follows:
- = on departure: final 20% - > with respect to departure: 20% final + x months - < with respect to departure: calculation of
monthly sums to be reimbursed (the final 20% might therefore not be paid)
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After the internship
After uploading the document (Internship Certificate) the student receives the final 20% of the grant. An e-mail from USI Lugano will confirm the bank transfer.
Applicants for SEMP grants must upload this document within 1 month from the end of the internship.
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Contacts for Ersamus Internship grants with SEMP programme: Contact in Mendrisio: Stefano Perregrini Villa Argentina, Ufficio 208 (Livello 2) +41 58 666 5885 [email protected] [email protected]
Contact in Lugano (only for emails about bank transfers): Ms. Alissa Castelli Main Building, Office 303 (Level 3) Via Buffi 13, 6900 Lugano [email protected] [email protected]