presentation skills

www.edventures1.com | [email protected] | +91-9787-55-55-44

Workshop on Presentation Skills


Creating “Knockout” Presentations


Agenda for next 3 hours

• Presentation basics• Slide Do’s and Don’ts

– Handouts– Powerpoint Navigation

• Delivery Do’s and Don’ts– How to Handle Questions

• Final Thoughts


Disclaimer

I don’t claim to be an expert,

I’ve just had to do a lot of

presentations and have seen

a lot of presentations (both

good and bad)


The Fundamentals

A good presentation is a “POPTA” presentation

What does POPTA stand for?


Purpose • You need to define

your purpose for giving

the presentation

– Teach, Persuade, Prove,

Review, Expository,

Impress, Put to Sleep,

Entertain?


Organization

• Always have an outline

• Tell them what you’re

going to tell them, then

tell them, then tell them

what you told them

• Problem then solution


Preparation• An unprepared presenter loses

the audience before even starting

• Practice makes perfect and builds confidence

• Arrive early, make sure everything is set up

• Dress appropriately• Better to dress up than down

• Slides should be done well in advance


Time• Be sure you know how

much time you have while preparing the presentation

• It is better to end early than to go over

• You’ll never have enough time to tell everything so stick to the most important

• Rule of thumb


Audience• Be sure you know your

audience well• Tailor presentation to

your audience• Watch the audience for

clues


PowerPoint doesn’t give presentations – PowerPoint makes slides

• Your comments should be

more compelling than the

slides

• You shouldn’t put

everything on the slide

– K.I.S.S. Principle


Slide Do’s and Don’ts

• Do include 50% white space• Do make it obvious which section of your

outline you’re in• Do make each slide stand on its own

– Generally 1 main point for each slide• Do use animation

– Don’t overuse it• Makes it difficult and annoying to navigate


Do include written conclusion for every graph

• Don’t forget to add meaningful labels, titles, captions, etc. to graphs

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Conclusion - It is important to learn presentation skills!



• Don’t use yellow text – Do use dark text and bold

• Do use formatting and color to emphasize (e.g. POPTA)

• Don’t include unrelated pictures



• Don’t do serif fonts (like Times New Roman)

• Do use sans serif fonts (like Arial)– or Tahoma



• Do save your file using “embedded fonts”– File menu->Save As->Tools (in upper right hand corner)-

>Save Options->Embed True Type Fonts



• Don’t just copy formulas and equations from your work (dissertation, paper, etc.)– Also known as “equationitis”– Do use formulas and equations sparingly– Do explain all notation used



• Do chek yor speling for mestakes– Typos instantly destroy credibility and convey lack of

preparation– Do have someone else read through presentation

• Do acknowledge previous work and help• Do use a template if using PowerPoint• Do put title slide at the end



• Do use a light background like this



• Or like this



• Don’t use a dark background like this– Even if using a lighter font color– Harder to read, especially from the back– More likely to put people asleep– Handouts often don’t look very good



• Do use occasional “spice” or “pace breakers”– Humor– Pictures– Sound– Animation– Questions (Not just

Yes/No)

– Surveys– Quizzes– Videos– Physical Objects– Top Ten Lists– Etc.

For example . . .A pace breaker can do this for your audience


Handouts

• Use them if they help achieve your objective– Especially for technical presentations– Greatly increases retention

• Often best to pass out at the end – You want to keep the audience engaged


Navigation in PowerPoint

• Always go through your presentation in slide show mode before giving it– Multiple times

• Use keyboard short cuts, not the mouse• F1 (in slide show mode)

– To bring up the list of all shortcut keys (Escape to hide the list)

– Use this while practicing to help you learn the navigation



• To start slide show mode– F5 (Automatically takes you to start of

presentation) • To end slide show mode

– Escape



• Home– To go to the beginning slide

• End– To go to last slide

• Type the slide #, then Enter– To jump to any particular slide

• B– Black screen

• W– White screen


Delivery Do’s and Don’ts

• Don’t read or “parrot” the slides– Otherwise, why give a presentation?

• Do use the slides as a cue– Let audience read

• Do use pointers sparingly– They magnify nervousness– Create slides and use animation that

emphasize your points



• Do plan breaks for longer presentations– 10 minutes for every hour

• Do be passionate about the topic– Have fun, this is your opportunity– If your audience doesn’t know why your topic is important,

you’ve lost them• Don’t forget to practice

– Record yourself, tape yourself, or use a mirror– Reading through slides does not count as practice



• Do relax, use nerves to your advantage– Breathe deeply, pause as needed– Don’t go too fast– Do watch out for mannerisms

• “Um . . um”

• Do empty your pockets and hands• Don’t point at computer, point at the

screen



• Do use body language to help make a point– Purposeful movements

• Do use appropriate posture– Don’t slouch– Sitting implies informality

• Do move around if possible– Don’t pace– Don’t be hyperactive– Center yourself, rearrange setup if needed



• Do face audience more than slides– Don’t talk to the screen or wall

• Do vary your voice– Don’t speak in monotone– Most people speak too soft, not too loud

• Do memorize slide numbers for key slides– Or transition points

• Do get honest feedback from someone you trust



• Don’t forget to smile


Handling Questions

• Welcome them– Lots of questions are either a sign of:

• Interest in what you are talking about– Audience internalizing

• Failure to communicate an idea– Meaning that the person still wants to understand

• Always repeat the question1. For you to make sure you understood it2. For audience to make sure they heard it


Handling Questions

• Answer the question to the audience– Then check back to the individual for

confirmation• Don’t be afraid to say “I don’t know”

– Better than mumbling or fumbling an answer


Final thoughts

• POPTA• Good slides go a long way• Practice, practice, practice• Remember that the audience wants you to

succeed• Use other resources (Books, web, etc.)• Anyone can learn to be a better presenter!


• +91-97-87- 55- 55- 44

• [email protected]

• www.edventures1.com

Thank You!

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