presentation skills - week 5 powerpoint
TRANSCRIPT
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Presentation Skills
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Learning Objectives
Review presentations skills View video - Presentations Develop a format for introducing and
thanking a speaker Prepare and present presentations
based on Career Track Profiles
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Learning Objectives - continued Discuss the requirements and topics
for chapter presentations Sign up for a chapter presentation Discuss requirements for Gadget
presentation
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PREPARING AN ORAL PRESENTATION
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Identifying Your Purpose Decide what you want your audience to do,
think, believe, or remember when you finish this presentation.
Aim all parts of your talk toward your purpose.
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Organizing the Introduction Introduce your topic.
Preview the main points.
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Organizing the Introduction Get the audience involved. Capture attention by opening with a promise,
story, startling fact, question, quotation, relevant problem, or self-effacing story.
Establish your credibility by identifying your position, expertise, knowledge, or qualifications.
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Nine Techniques for Gaining and Keeping Audience Attention A Promise
By the end of this presentation, you will be able to . . . .
Drama Tell a moving story; describe a serious problem.
Eye contact Command attention at the beginning by making
eye contact with as many people as possible.
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Nine Techniques for Gaining and Keeping Audience Attention Movement
Leave lectern area. Move toward audience. Questions
Ask for show of hands. Use rhetorical questions. Demonstrations
Include member of audience.
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Nine Techniques for Gaining and Keeping Audience Attention Samples/gimmicks
Award prizes to volunteer participants; pass out samples.
Visuals Use a variety of visuals.
Self-interest Audience wants to know “What’s in it for me?”
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Organizing the Body of Your Presentation Develop two to four main points.
Streamline your topic and summarize its principal parts.
Arrange the points logically: Chronologically Most important to least Comparison and contrast Some other strategy.
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Organizing the Body of Your Presentation Prepare transitions.
Use “bridge” statements between major points.
I’ve just discussed three reasons for “X”; now I want to move to “Y”.
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Organizing the Body of Your PresentationUse verbal signposts:
however for example
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Organizing the Body of Your Presentation Have extra material ready.
Be prepared with more information and visuals if needed.
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Organizing the Conclusion Review your main points.
Provide a final focus. Tell your listeners how they can use this information why you have spoken what you want them to do.
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DESIGNING AND USING VISUALS
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Selecting the Medium Consider the size of the audience and the
degree of formality desired.
Consider cost, ease of preparation, and potential effectiveness.
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PRESENTATION ENHANCERS
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Overhead Projector Cost: Low Audience size: 2-200 Formality level: Formal or informal
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Flipchart Cost: Low Audience size: 2-200 Formality level: Informal
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Write-and-wipe Board Cost: Medium Audience size: 2-200 Formality level: Informal
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Slide Projector Cost: Medium Audience size: 2-500 Formality level: Formal
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Computer Presentation Slides Cost: Low Audience size: 2-200 Formality level: Formal or informal
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Handouts Cost: Varies Audience size: Unlimited Formality level: Formal or informal
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Highlighting Main Ideas Focus on major concepts only.
Avoid overkill. Showing too many graphics reduces effectiveness.
Keep all visuals simple.
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Ensuring Visibility Use large type for transparencies and slides. Position the screen high enough to be seen. Be sure all audience members can see.
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Enhancing Comprehension Give the audience a moment to study a visual
before discussing it. Paraphrase its verbal message; don’t read it.
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Practising the Use of YourVisual Aids Rehearse your talk, perfecting your handling
of the visual aids. Practisese talking to the audience and not to
the visual.
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15 - 25
OVERCOMING STAGE FRIGHT
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Symptoms of Stage Fright
Stomach butterflies Pounding heart Shortness of breath Sweaty palms Dry throat
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Symptoms of Stage Fright
Unsteady voice Trembling hands Wobbly knees Tied tongue
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Ways to Overcome Stage Fright Select a familiar, relevant topic. Prepare 150
percent. Use positive self-talk. Convert your fear into anticipation and
enthusiasm. Shift the focus from yourself to your visuals.
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Ways to Overcome Stage Fright Give yourself permission to make an
occasional mistake. Ignore stumbles; keep going. Don’t
apologize. Make the listeners your partners. Get them
involved. Just before you speak, practisese deep
breathing.
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12 ways to capture an audiences attention
See handout
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3X3 Plan for Presentations
Opening Grabber Thesis OverviewBody Main Point 1 Main Point 2 Main Point 3Closing Restate Thesis Restate Overview Zinger/Clincher
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An easy way to remember this: First tell them what you are going to tell them
Tell them
Finally, tell them what you told them
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Good Speaking Skills
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Good Speaking Skills
use cue cards
don’t memorize or read
know well enough that you can speak comfortably and authoritatively
use cue cards to keep you on track and as a reminder
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Good Speaking Skills - continued dress appropriately
knowing you look good gives you confidence
shows the audience that you regard your task and topic as important
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Good Speaking Skills - continued Have an overview
convinces the audience that you have a plan and will not just wander randomly from topic to topic
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Good speaking skills - continued Use transitions
Move naturally
Talk to your audience
Be prepared for questions
Handouts at the end
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Visuals
The two main types
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Overhead Transparencies
computer generated clear error free easy to read
font size font type use of colour use of pictures lots of white space
remember to keep your Thesis and Overview aside for the conclusion
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PowerPoint Slides
clear error free easy to read
font size font type use of colour use of pictures lots of white space
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Presentation Tips
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Appearance
Dress neatly and tidily - first impressions are important.
Carry yourself in a confident and professional manner.
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Eye Contact
Keep eye contact with the class. This will:
keep them alert. make them feel that they
are being directly spoken to. make them feel part of the
class. give them confidence in you
as the presenter. Monitor the class' reactions
to what you are saying so that you can adjust your talk accordingly.
Do not: stare (intimidate). move your eyes from side to
side (distraction). look out the window or at
the clock (indicates boredom).
look only at visual aids (It will appear that you are not sufficiently prepared.)
look at your feet or at the ceiling (indication of nervousness or timidity).
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Body Movements
Be natural
- don't move around too much or too little.
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Body Movement - continued
Do: move forward for
emphasis (e.g., when standing at a podium).
relax when talking from behind a desk -this creates some intimacy with a group.
slowly and on occasion move from side to side to engage all parts of the class.
Do not: stand rigid. march. slouch.
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Gestures Do: use meaningful and appropriate
gestures to make a point.
Do not (or try to avoid): play with keys or coins in your
pocket. use your hands too much, touching
your nose or ears and excessive coughing.
use gestures that indicate you are washing your hand of a situation or wringing your hands because of frustration.
use a praying gesture as some may find this offensive or foot tap as this may be perceived as patronizing.
use a pointer, pen, pencil or chalk to point at an individual may be perceived as offensive.
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VOICE
Volume Speak loudly enough to be heard.
Pitch Use effectively to convey meaning.
Articulation Speak clearly, pronouncing words carefully -don't
mumble. Control your lips, teeth and tongue to assist you.
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Rate
Speak more quickly to convey enthusiasm.
Speak more slowly to emphasize key points or issues.
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Do Not:
speak so quickly that no one can understand.
speak so quickly that materials are glossed over rather than well explained so that they are understood.
speak so slowly that people become bored or drowsy.
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LANGUAGE
Avoid "pet" expressions (e.g."O.K.","Like", "You know").
Do not use profanity.
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Tip
Write down your pet expressions on an index card and have a colleague mate point out when you use those or others which you should add to your list.
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Humor
Use humour but only appropriately.
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Methods to Plan Impromptu Talks
Four ways of doing so
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Method 1 – P.R.E.P.
P = Point
R = Reason
E = Example
P = Point
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Point should be a combination of: Personal viewpoint
Something strong
Attention getter
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Reason:
Explain why you feel this way
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Example
Real life examples that clearly illustrate your viewpoint
Support material
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Point
Go back and restate the point
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Method 2 – Past / Present / Future Past – What happened in the past?
Present – What is the present situation?
Future – Where are we going in the future?
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Method 3 – Related Incident Method Use the subject as a reminder of a previous incident
Relate the incident or an experience using lots of detail
For example
Asked to speak on motor vehicle safety, tell of your first accident or first investigation of motor vehicle fatality and the effects it had on you
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Method 4
5 “Ws” and 1 “H”
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Who
Whom did it happen to?
Who is/was involved?
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What
What happened?
What was the cause?
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When:
When did it happen?
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Where:
Where did it happen?
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Why
Why did it happen?
Why are you involved?
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How
How did it happen?
How are you involved?
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Note:
Be brief.
If you are asked to speak on an impromptu basis, keep it brief and to the point.
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To Introduce a SpeakerNote: Should be about one and a half minutes in length
Welcome the speaker Give a little bit of his/her personal and/or professional
background Express how pleased you are that this individual has come to
make this presentation Whet the audience’s appetite by hinting at the content of the
speaker’s presentation Make at least some eye contact with the speaker May shake hands if appropriate
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To thank a speaker
Note:Should be about one minute in length
May involve presenting the speaker with a gift, plaque, or honorarium
Express how much you (as a representative of the audience) enjoyed the speakers presentation
Express how the presentation is of benefit
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Impromptu Presentations This presentation is done in groups of three.
One student is the introducer, one is the speaker, and the third is the thanker.
There is enough information in the case study for the introducer to use.
The speaker should just tell briefly what is important about the his/her job (in the case study) and how he/she achieves it. This is brief - about 2 minutes.
The thanker must be somewhat creative as regards his/her part as there is no specific info in the case study. This is fairly easy is the student refers back to the notes on Thanking a Speaker.
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Gadget Presentation This is done in small groups, about 3 minutes each.
You will practice using visuals in a presentation.
You are to bring a gadget that they can demonstrate to the group. If you cannot bring an actual gadget, you may bring pictures of the gadget and its use.
Marking includes eye contact, voice expression/control, speaking rate/volume, gestures/movement, appropriate tone/attitude, enthusiasm. The marking sheet is one of the attachments.
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Note:
The New Webster's Dictionary defines a gadget as a small mechanical or electrical device.
Another dictionary says a gadget is tool, appliance, or contrivance.
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CRITERIA FOR GROUP CHAPTER PRESENTATIONS Due Week 9 Value 15 marks
You will work in groups of 3 to design and deliver a short - approximately 8 - 12 minute - presentation on a chapter topic to be chosen from the textbook.
Please see the handout for Topic Selections.
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CRITERIA FOR GROUP CHAPTER PRESENTATIONS - continued The purpose of the presentation is to take the
information from the textbook and present it to the class in a meaningful way.
You are expected to have reviewed the section that they will present and re-work it into your own words using your own realistic examples to illustrate and support the material for their audience.
Because this is a group presentation, each group will be expected to research additional sources to enhance the selected topic.
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Each presentation must include one of the following: At least four overhead acetate sheets (you may use more if you
wish) to clearly demonstrate the concept to the class.
1. One overhead should contain the Thesis of the presentation; 2. One overhead should contain the Overview; 3. The last should have supporting points for the main ideas in the
body of the presentation.
Overheads must be computer generated and properly transferred to overhead acetate sheets. Clear and concise overheads must effectively provide a framework for the presentation.
A PowerPoint presentation in which at least two of the slides present the thesis and overview of the presentation.
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Notes:
Each presentation must effectively use the Three Part Plan for Presentation for organization and delivery.
You must sign up for your presentation with myself on the sheet provided and make your presentation on the scheduled day.
Late presentations cannot be rescheduled.
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Homework Prepare Gadget presentation
Begin preparation for Chapter Presentation
Work on Chapter Quizzes
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Motivational Though of the Day
It is not enough to have a good mind; the main thing is to use it well.
Rene Descartes