presentation sustain-it - laurent janssens

From eco-design till delivery,

through Green PM

UCM – BEA – GreenTech September 2013

Laurent JANSSENS, Ir CISA CGEIT

1 © Sustain-IT - 2013

2

Agenda

Who am I?

The need for Project Management?

Are current frameworks sufficient?

What is green PM?

How practically?

Conclusions

Appendixes/References


3

Who am I?

- Laurent Janssens

Owner of Sustain-IT, which aims to provide advices on green IT, from strategic

planning to implementation and on assessments at all stages of the process in

between.

Previously, 8 years as management consultant/interim Manager advising clients, mainly

in the financial sector, on IT governance, portfolio management, project management,

project coaching & process improvement.

These consultancy assignments benefited from his experience in IT management,

Project management, security management and Audit (ICT, Operational, Financial).

As background, mechanical engineer (Ir). He obtained his CISA in 1999 after a Master In

Computer Audit granted from UAMS


4

Agenda

Who am I?


Current frameworks sufficient?

What is green PM?

How practically?

Conclusions

Appendixes/References


5

Even if eco-conception is a must... ... It outcomes have to be delivered at time and on budget....

Eco-design is a must...

How to deliver it?

6

Project Management

Constraints Time,Cost, Quality

Technical, other performance parameters Legal, Environmental

Project Management

Mechanisms People, tools, techniques, Equipment, Organisation

Input Business need, Problem,

Opportunity

Output Project deliverables,

Products, Services, changes

© Iso 21500

...Through Project Management

7

3 layers of a project P

roje

ct

D

eliv

ery

P

roje

ct

M

anagem

ent

Pro

ject

D

irection

Closing Initiating

Planning

Executing

8

Case of a project (as illustration)

- Context

– B2C Company

– Part of its strategy : « greening » its business (image, processes, products)

– Impact on all departments (incl. ICT) :

• Reducing of waste of resources by 10%

• Reducing paper consumption by 50%

• Reducing of energy consumption by 30%

- Project objectives

– Redesign corporate web site

• Able to tackle the mobile world

• Expecting to increase the number of transactions by 20% /year

• Stay aligned with corporate environmental objectives

9

Do the PM disciplines support

such Projects?

Project Management

Stakeholder Mgt

Risk Mgt

Cost Mgt

Procurement Mgt Human Mgt

Behaviour Change Mgt

Change Mgt

Time

Budget Scope

Monitoring

10

Do the PM disciplines support such Projects ? (2/3) Word search in frameworks

11

Do the PM disciplines support such Projects ? (3/2) How will I... ?

- How to measure if I will achieve ALL my objectives ?

- How to measure the impacts on long- term of the projet deliverables ?

- Are the environment impacts of Management considered ?

- How to define priorities beside Time/Budget/Scope/Planet (/People) ?

- Are any PM teams skillable in any eco-design ?

- Even with scope changes, will I pursue my green efforts to achieve the objectives ?

Classical PM approaches may be too short...

12

Agenda

Who am I?



What is green Project Management?

How practically?

Conclusions

Appendices


14

Green Project Management – a tentative of definitions about « 2 in 1 »

It is an extension of Project Management

- aiming to produce project deliverables that suits environmental objectives ;

- But also how it is managed (contribute to) reduce the environmental impacts ;

16

In each of the PM disciplines...

what is the impact of

greening?(1/3)

Project Management

Stakeholder Mgt

Risk Mgt

Cost Mgt



Change Mgt

Risk Management should anticipate what could occur to avoid reaching the green objectives Environmental risks (inside project but also from supplier side should be integrated in risk identification tools Time Budget

Planet Scope

Monitoring

17


what is the impact of

greening?(2/3)

Project Management

Stakeholder Mgt

Risk Mgt

Cost Mgt



Change Mgt

Monitoring is more than tracking status against OTOBOS Reporting should also consider environmental metrics, to be defined during the planning phase

Time Budget

Planet Scope

Monitoring

18


what is the impact of greening? (1/3)

Project Management

Stakeholder Mgt

Risk Mgt

Cost Mgt



Change Mgt

Time Budget

Planet Scope In case of changes in scope, will the environment also be assessed for the change ?

19

Agenda

Who am I?



What is green PM?

How practically?

Conclusions

Appendixes


20

Case of a project (as illustration)

- Context

– B2C Company

– Part of its strategy : « greening » its business (image, processes, products)

– Impact on all departments (incl. ICT) :

• Reducing of waste of resources by 10%

• Reducing paper consumption by 50%

• Reducing of energy consumption by 30%

- Project objectives

– Redesign corporate web site

• Able to tackle the mobile world

• Expecting to increase the number of transactions by 20% /year

• Stay aligned with corporate environmental objectives

21

How to start ? - during initiation

- Ensure sponsorship of the initiative of greening your projects

- Assign to a PM with green-mindset & ready to try

- Translate green corporate objectives in the project

- Consider in Business Case these project-environmental objectives (direct and indirect ones)

22

How to start ? - during planning

- Plan the project activities (incl. your environmental activities) fairly & realisticly

- Plan how you will monitor the project

– by being green (teleconf ? Homeworking?)

– By avoiding waste and rework

– By planning carefully scare resources

- Gather information needs (incl. Environmental ones)

23

How to start ? - during execution

- Apply « management by example »/ »walk the talk » principles

- Monitor & control the project based on green techniques & philosophy

- Collect metrics related on objectives (incl. Environmental ones) and provide them to « project direction layer »

- Take care that change requests do not jeopardise the green objectives

24

How to start ? - during closing

- Share lessons learned

- Assess whether the objectives are achieved

- plan to do later (when project is some time closed) review of objectives

25

Agenda

Who am I?



What is green PM?

How practically?

Conclusions

Appendixes


26

And how was your experience for this first Green Project ?

- Need to manage the cleantech

- by Project Management

- but with some improved approaches ;

- The green approaches

- impact most of PM disciplines ;

- will apply during the whole PM life cycle

- The journey starts... You are welcome in joining...

27

Agenda

Who am I?



What is green PM?

How practically?

Conclusions

Appendixes


28

References

« T.I.C et développement durable: les

conditions du succès » - Sylvie Faucheux,

Ch. Hue, I. Nicolaï – De Boeck

Smart2020, the climate Group, 2008

Econochoc, Geert Noels

Sustainability in Project Mgt, G.Silvius

Making sense of sustainability PM, L.T

Barnard

PRISM, the GPM© reference guide to

sustainability in PM


29

Sustain-IT's approach : an holostic approach to stay aligned

Products Process

People

31

Why to go green ?

32

Project Management

Long term + short term oriented In the interest of this generation and future generations Life cycle oriented People, Planet, Profit Increasing complexity

Short term oriented In the interest of Sponsors/stakeholders Deliverables/result oriented Scope, Time, Budget (OTOBOS) Reduced complexity

© Silvius

However, there are contrasts

between sustainability and PM

33 Smart 2020 report - 2008

Appendix