PRESENTATION TO THE EDUCATION PORTFOLIO

COMMITTEE

PROCUREMENT AND DELIVERY OF LTSM

28 MAY 2013

1

DELIVERY STATUS TEXTBOOKS & WORKBOOKS

PRESENTATION OUTLINE • Delivery Status Textbooks and Workbooks

– Aim– Textbook delivery status– Comparison of delivery 2012 and 2013– Stationery delivery status– Reasons for Shortages– Mediation of Shortages– Examples of Evidence of Delivery– City Press Article– Monitoring and Reporting

3

PRESENTATION OUTLINE • Preparations for 2014 LTSM Delivery• Development of the National Catalogue • Retention and Retrieval

– Policy – Status

• Workbooks– Report– Delivery Status– Shortages– Mediation of Shortages

• Solutions

4

AIM OF CEM WITH TEXTBOOK COVERAGE

In 2012 the Minister, Deputy Minister and MECs resolved at CEM that by 2014 every learner must have a core textbook in every subject for every Grade.

5

TEXTBOOK DELIVERY AS AT APRIL 2013PROVINCE TOTAL NO OF

SCHOOLSSCHOOLS

DELIVERED TO% DELIVERED

EC 5 209 5 136 98.6%FS 1 297 1 273 98.3%GP 2 050 2008 98.0%KZ 5 885 5 662 96.2%LP 3 932 3 878 98.6%MP 1 689 1 667 98.7%NC 544 539 99.1%NW 1 474 1 466 99.5%WC 1 493 1 484 99.4%TOTAL 23 573 23 115 98.1%

TEXTBOOK DELIVERY STATUS AS AT MAY 2013PROVINCE DELIVERED TO SCHOOLSEastern Cape 100%Free State 100%Gauteng 100%KZN 100%Limpopo 99.8%Mpumalanga 100%Northern Cape 99.4%North West 100%Western Cape 100%

TOTAL 99.9%

COMPARISION BETWEEN 2012 & 2013

8

PROVINCES 2012 (MAY) 2013 (MAY)

Eastern Cape 99.4% 100%Free State 83.6% 100%Gauteng 89.89% 100%

KZN 99.9% 100%Limpopo 0.00% 99.8%

Mpumalanga 100% 100%

Northern Cape 98.5% 99.4%

North West 97.5% 100%

Western Cape 100% 100%

TOTAL 85.4 99.9%

STATIONERY DELIVERY STATUS

PROVINCE DELIVERED TO SCHOOLSEastern Cape 100%Free State 100%Gauteng 100%KZN 100%Limpopo 100%Mpumalanga 100%Northern Cape 100%North West 100%Western Cape 100%

The table below indicates the status of stationery delivery as at May 2013.

SOME OF THE MAIN REASONS FOR SHORTAGES

• Lack of capacity from especially independent publishers to deliver on time.

• Some of the publishers were not registered on PEDs SCM data base.

• Some of the publishers were slow to collect orders from PEDs.

• The impact of the SATAWU industrial action in meeting deadlines.

• Lack of credibility and reliability of EMIS data

SOME OF THE MAIN REASONS FOR SHORTAGES …

• The development and the release of the addendum catalogue for titles that didn't receive enough submissions.

• Exceptional heavy rains in some areas made some of the roads inaccessible.

• Threats and litigation challenges in provinces such as EC by the Legal Resource centre.

• Inward and outward migration of learners.

MEDIATION OF SHORTAGES• Provinces set up call centres to which shortages

were reported.• In some provinces like the Eastern Cape and

Limpopo surplus stock kept at the warehouse in anticipation of shortages was used to address deficiencies

• Other provinces like Gauteng made additional funds available to address shortage

• The LTSM oversight was extended to include district officials who were responsible to report on shortages

MEDIATION OF SHORTAGES REPORTED BY PORTFOLIO COMMITTEE

PROVINCE SCHOOL CONCERN FROM THE PORTFOLIO COMMITTEE

REPORT

RESPONSE FROM THE PROVINCE

EASTERN CAPE

Eyabantu Senior Secondary

Outstanding textbooks that had not been delivered to date – school recorded 80% delivery to date

An order to the value of R65369.35 was placed. All books have been delivered to the school and the delivery rate is 100%.

Nqaba Primary School had a shortage of certain textbooks

An order to the value of R113468.959 was placed. All books were delivered, however books worth R12589.81 were found to be ENG HL books instead of ENG FAL. They were returned by the school and the province is making a plan to get the books for the school.

Lindani Senior Secondary

LTSM received but shortages of textbooks in subjects such as Agricultural Sciences and Accounting

An order to the value of R133032.60 was placed. The school has been invited to the warehouse to fill-up their Accounting shortages which will take the delivery to 100%.

PROVINCE SCHOOL CONCERN FROM THE PORTFOLIO COMMITTEE REPORT

RESPONSE FROM THE PROVINCE

LIMPOPO Mpadi Senior Secondary

The principal stated that after requisitioning the school received textbooks but not the correct order or amount.No Maths and Science CAPS material received (a general concern for the district as a whole)

Grade 11 Mathematics and Science Siyavula textbooks were delivered in January as was the case to all schools to a delay in printing by GPW. The school acknowledged receipt on the POD and confirmed that they had checked the delivery( Copies attached)

Mashubashuba Secondary

The school did not receive CAPS textbooks for Physical Science, Mathematics and Accounting for Grade 11

Grade 11 Mathematics and Science Siyavula textbooks were delivered in January , Accounting delivered 20 Nov 2012.The school acknowledged receipt on the POD and confirmed that they had checked the delivery ( Copies attached)

Maope Secondary

English and Mathematics Grade 7 textbooks had not been delivered although they had been requisitioned

Grade 7 textbooks were not provided for the 2013 school year and will only be provided for 2014 with the implementation of CAPS

Raeleng Senior Secondary

Shortages of textbooks for Grades 9, 10 and 11 Grade 9 textbooks were not provided for the 2013 school year and will only be provided for 2014 with the implementation of CAPS. Grade 10 textbooks were provided in June/July 2012. The department is investigating

Bela-Bela Senior Secondary

Although the school had submitted its requisition for textbooks, the books delivered did not match the requisition and there were shortages (some titles requested were not the ones received)The school struggled to get the necessary textbooks for home languages

Requisition of orders were not generated at the school level. Titles were centrally allocated based on the negotiated titles with publishers to arrive at a maximum of 3 titles per subject.

PROVINCE SCHOOL CONCERN FROM THE PORTFOLIO COMMITTEE

REPORT

RESPONSE FROM THE PROVINCE

KWAZULU NATAL

Mnyakanya High

The school had placed the necessary orders but there were still some textbooks yet to be received

The school placed a textbook order for R157 098.95.Textbooks were delivered to schools before 7 December 2012. Final delivery of any back orders was completed on 31 January 2013.

Umdlamfe Senior Secondary

A quintile 5 school that was unable to purchase adequate LTSM due to a lack of funds

The school ordered and received textbooks valued at R36 681.47 which was their total textbook allocation for 2013. The province was unable to provide any school with textbooks above their allocation due to shortage of funds

NAPTOSA Teacher Union

Report that there were schools who had not received textbooks ordered or the orders were incomplete or incorrect

The province will require the names of schools to enable an investigation and an accurate response to this concern

SAOU Teacher Union

Report that not a single school had received its full complement of books

If “full complement of books” refers to books that were ordered by schools for 2013, the concern is totally untrue as all textbooks that were ordered by schools based on their allocations were delivered to schools.

PROVINCE SCHOOL CONCERN FROM THE PORTFOLIO COMMITTEE REPORT

RESPONSE FROM THE PROVINCE

NORTHERN CAPE

Langerberg High

The school did not receive all the textbooks as requisitioned (shortages, incorrect titles, incorrect languages etc.)

The school failed to submit its requisition on time and only the requisition for Accounting textbooks were received, ordered and delivered. The textbooks which the school received were from the warehouse surplus stock.Orders for all the outstanding textbooks were placed with the publishers and some of these textbooks were delivered directly to the school whilst the others were delivered to our office during last week. The school will receive all its outstanding textbooks by this coming Friday.

Bankhara-Bodulong High

The PC recommended that the Department to ensure that the school received all the outstanding textbooks due to them

The school ordered 922 textbooks. 771 textbooks were delivered to the school on 22/11/12 and 151 textbooks delivered on 22/02/12

Bankhara-Bodulong Primary

Reported textbook shortages:Grade 3: First Additional Language – no delivery.Setswana Home Language – wrong home language delivered Mathematics – wrong language deliveredGrade 5: Wrong FAL deliveryGrade 6: Wrong FAL delivery

The school received all its textbooks for F/Phase as per their order. However, only Language, Big books and Readers were bought for all schools and it could thus not be correct for the school to indicate that they have received wrong language books for Mathematics as these were not part of the other unless their referring to workbooks.250 Headstart FAL textbooks were ordered and delivered on 06/12/12. The person who received the books even marked on the Pod and did not indicate that they received incorrect FAL books for Grade 4.On 06/12/12, 250 Headstart which were ordered, were delivered and without anything on the Pod suggesting that they were wrong books.

Maikelelo Primary

The PC advised the school to verify the number of books delivery against the requisition made and to report the shortfall to the Department

The shortages of the school has been brought under the attention of the warehouse which is busy ordering all outstanding books with the various publishers

Noordkaap Primary

Shortage of Natural Sciences and Technology textbooks

The school was provided with the workbooks and the shortages were as a result of short supply of some of the languages for the specific grades, from DBE

EXAMPLES OF EVIDENCE OF DELIVERY

• Examples of evidence of delivery for the list of shortages in schools raised by the Portfolio Committee is provided in the proceeding slides.

• The full evidence is provided in a file for the attention of the Committee

EC: LINDANI SENIOR SECONDARY

LIMPOPO: MASHUBASHUBA SECONDARY

19

NC: BANKHARA-BODULONG HIGH

CITY PRESS CORRECTING THE RECORD• Reports and claims of non delivery of textbooks to

Limpopo schools have been brought to the attention of the department in an article published by the City Press on 5 May 2013

• The department has been able to refute the report as it has done for many other claims of non delivery by producing evidence of delivery.

• City Press has subsequently amended their report ( see article from City Press )

22

MONITORING AND REPORTING• The Basic Education sector plan and PEDs plans

provided the basis for monitoring and reporting.• Weekly reports were submitted to the DG.• DG wrote to PED HODs to raise areas of concern

and remedial measures.• The Minister and MEC were copies some of the

letters.• Reports were tabled and discussed at HEDCOM

Subcommittee ,HEDCOM and CEM.

MONITORING AND REPORTING…• Visits to districts and selected schools.• Regular reports submitted to DPME in the

Presidency.• Comprehensive report submitted to the Public

Protector & SAHRC.• Reported to the court in terms of the case

involving section 27.• Reported to the Education Portfolio Committee &

NCOP select committee on Education Sports & recreation on regular intervals.

PREPARATIONS FOR 2014 LTSM DELIVERY• The Basic Education Sector Plan was issued

in October 2012 for provinces to develop their plans aligned to the Sector Plan.

• Most provinces have complied and have started to report progress.

• The intention is to have provinces complete LTSM deliveries by October 2012 and

• November 2013 to January 2014 to mediate shortages

DEVELOPMENT OF THE CATALOGUE FOR GRADES 7-9 & 12

• The development of the National Catalogue has been completed and released to provinces on 28 March 2013

• Provinces have started the process of selection of titles and procurement.

RETENTION AND

RETREVIAL

CIRCULAR AND POLICY FOR RETRIEVAL• A circular was issued in 2012 to all

provinces/schools to encourage schools to increase the textbook retrieval rate.

• The draft Policy on Retention and Retrieval is currently going through internal processes for gazetting. It links Retention rate to incentives for schools

• The department is liaising with provinces to provide a report on the percentage of 2012 textbook retrievals.

TEXTBOOK RETRIEVAL AND RETENTION AVERAGE

• The Data collected represents 10% of the 81 Districts

• The retention average in these sampled Districts is 92%

STATUSGRADES LEARNER NUMBERS

FOR 2012% RETRIEVAL RATE

FOR 2012REMARKS

R The % represents 40 of the 83 districts

1

2

34

5

67

8

910

11

12

WORKBOOKS

REPORT ON THE WORKBOOK PROJECT The DBE has printed and delivered workbooks to schools as follows:2011: •Grades 1-6 Literacy/Home Languages•Grades 1-6 Numeracy/Mathematics2012: •Grades 1-6 Literacy/Home Languages•Grades 1-3 Numeracy (in 11 official Languages)•Grades 4-9 Mathematics/Wiskunde•Grades 1-3 Life Skills (in 11 official Languages)•Grades 1-6 English First Additional Languages (FAL)

32

2013: • Grades 1-6 Literacy/Home Languages• Grades 1-3 Numeracy (in 11 official Languages)• Grades 4-9 Mathematics/Wiskunde• Grades 1-3 Life Skills (in 11 official Languages)• Grades 1-6 English First Additional Languages (FAL)

33

REPORT ON THE WORKBOOK PROJECT

WORKBOOKS DELIVERY STATUS Grade 1 to Grade 9 Workbooks 2013 Delivery Status:

Schools per Province NB> Discrepancy of 183 (0.8%) schools relates to closed, merged schoolsPROVINCE

TOTAL NO OF SCHOOLS ON PROVINCIAL DATA

SCHOOLS DELIVERED TO % DELIVERED

EC 5 209 5 192 99.7%FS 1 297 1 296 99.9%GP 2 050 2 008 98.0%

KZ 5 885 5 784 98.3%LP 3 932 3 928 99.9%MP 1 689 1 689 100.0%NC 544 543 99.8%

NW 1 474 1 466 99.5%WC 1 493 1 484 99.4%TOTAL 23 573 23 390 99.2%

SHORTAGESWorkbooks Shortages Report for All Provinces as Per Schools

Province Total Schools expected to deliver to

Total Calls Logged

Closed Schools

New Schools

Calls by Service provider to schools Calls

Other Calls

Shortages Calls

Wrong Languages

Calls

Wrong Address

Calls

Total Shortages

Shortage %

Shortage Delivered

Unable to Get

Learners For

Remedial

EC 5209 1 730 31 7 178

59

970

476

9 1 455 33.2% 1 266 189

FS 1297 417 4 1 12

14

305

81

-

386 32.2% 361 25

GP 2050 1 297 2 2 91

39

958

201

4 1 163 63.3% 1 062 101

KZ 5885 1 745 5 7 109

84 1 285

243

12 1 540 29.7% 1 393 147

LP 3932 1 944 1 0 183

80 1

303

367

10 1 680 49.4% 1 470 210

MP 1689 677 1 1 48

23

384

215

5

604 40.1% 576 28

NW 1474 684 4 1 72

19

450

134

4

588 46.4% 524 64

NC 544 249 3 0 24

11

175

36

-

211 45.8% 191 20

WC 1493 986 1 0 46

37

829

71

2

902 66.0% 831 71

TOTAL 23573 9 729 52 19 763

366 6 659 1 824

46 8 529 41.3% 7 674 855

MEDIATION OF SHORTAGESThe structure of the PoD and the Call Centre allows for quick response from schools in respect of the following: short supplies; wrong languages delivered to them; closed schools; wrong addresses; and new schools. Reports on shortages have been an accumulation of Call Centre, faxes, E-mails, Telephone, Provincial and District reports. All exceptions were verified through the call centre with schoolsDelivery of Volume 1 shortages was synchronized with the delivery of Volume 2 for schools that reported shortages by 31 Jan 2013.

MEDIATION OF SHORTAGESReports of shortages after January were remediated together with delivery of Natural Science Technology in the five Provinces: Eastern Cape, Limpopo, Mpumalanga, North West and Western Cape and by adhoc deliveries.Volume 2 delivery data was revised to incorporate reported shortages of Volume 1. 855 schools shortages in the preceding table is with regards to Volume 2 shortages reported late and which will only be used in the third term of the school year.

PREPARATIONS FOR 2014 DELIVERIESFor 2014 academic year, the DBE will continue to supply workbooks to learners in grades R-9 in all public schools as follows:

• Grade 1-6 Home language;• Grade 1-3 Life Skills;• Grade 1-9 First Additional Language (English);• Grade 1-3 Mathematics Home Language;• Grade 4-9 Mathematics Lolt ( English and Afrikaans);• Grade R

• April-June 2013: Printing of workbook 1• May- June 2013 Confirmation of Printing and

delivery of data;• July –September 2013: Delivery of workbook

1 to schools.• July –September 2013: Printing of Workbook

2. • October –November2013 : Delivery of

workbook 2

DELIVERY TIMELINES

SOLUTIONS• Strengthen our planning to bring timeline for

delivery forward to afford remediation of shortages more time.

• Using ANA,NSC and Workbooks data sets to enhance the credibility of EMIS data.

• Increase surplus order from 5% to 10%.• Implementing strong penalties for publishers

who fail to comply.• Increase textbooks retrieval rate by

introducing incentives & punitive measures.

SOLUTIONS…• Implementing strong sanctions for officials &

principals who do not carry out their responsibilities as expected.

• Appoint more warm bodies to monitor & support PEDs.

• Implement an electronic monitoring system at PED & DBE level.

• Providing ICT solutions for Braille• Building the capacity of the State to print and

deliver LTSM

THANK YOU