Presented by Environmental, Health and Safety Services

Zack Adams, PE, CSP, CIH

Overview

• Why Plan?• Basic Plan Elements and Structure• Emergency Planning• Continuity of Operations

www.ehss.vt.edu

Why Plan?

Why Plan?

Matt Gentry, The Roanoke Times

Why Plan?

Who Needs to Plan?

• The University• Deans, Vice Presidents, Vice Provosts• Departments• (Individuals – family emergency

plans are also important!)

www.VAemergency.com

Emergency Levels

• Level 0 – minor, localized incident• Level I – localized incident• Level II – large scale, broad impact• Level III – major disaster

Phases of Response

Priorities

1. Life Safety2. Critical Infrastructure

1. Buildings used by dependent populations2. Buildings critical to health and safety3. Facilities to sustain emergency response4. Classrooms and research buildings5. Administrative buildings

3. Teaching and Research

Tie to University ERPPolicy Group

EOC

Emergency Response

Organizations

SOC

Department A

Department C

Department B

Elements and Structure

• Department Emergency Plan• Departmental Emergency Action Plan

– Chain of command– Essential personnel and mission-critical

functions– Method for reporting emergencies– Emergency evacuation procedures– Internal communications

Getting Organized

• Identify key roles– Departmental Emergency Coordinator– Emergency Preparedness Committee – Emergency Response Team– Emergency Recovery Team

• Communication strategies

Emergency Action Plan

• Planning for evacuations• Reduce hazards• Train employees

Appendix 5

Continuity of Operations

• Identifying critical functions• Evaluation of critical functions and

processes• Protection of assets• Recovery strategies

What to send forward…

• Your emergency services organization forms

• COOP information

Handouts

• Department Emergency Planning Guidelines maybe found at the following link:

• http://www.ehss.vt.edu/Programs/OSD/VTEPG/VPI3/Forms/Emergency%20Guidelines.doc