presented by ptd technology 3001 coolidge road suite 403 east lansing, mi 48823
TRANSCRIPT
CTEISNew User
Orientation
Presented by
PTD Technology3001 Coolidge Road
Suite 403East Lansing, MI 48823
“What is CTEIS and how do I use it?”
CTEISCareer and Technical Education Information System
Primary Goals (2)1. Collect enrollment data used to determine
61a(1) funding.2. Provide data to comply with the federal
Perkins IV legislation.
Secondary Goals (2)1. Link your student data to MSDS data.
2. Monitor CTE programs to find methods of improving classes.
CTEIS Uses
CTEIS
CIP Codes PSN CSC WE FCS SMS MSDS
CLASSIFICATION OF INSTRUCTIONAL PROGRAM CODES
COURSE SECTION CODE
PROGRAM SERIAL NUMBER
WAGE EARNING
FAMILY and CONSUMER SCIENCE
STUDENT MANAGEMENT SYSTEM
MICHIGAN STUDENT DATA SYSTEM
CAREER AND TECHNICAL EDUCATION INFORMATION SYSTEM
WAGE EARNING
FAMILY and CONSUMER SCIENCE
STUDENT MANAGEMENT SYSTEM
MICHIGAN STUDENT DATA SYSTEM
CAREER AND TECHNICAL EDUCATION INFORMATION SYSTEM
Your Vocabulary
+ =
+ =
Course:Intro to Auto
Course:Safety in the Shop
Course:Brakes
Course:Engine Repair
PSN
CSC
Sub-Sections
Segments
CTEIS
Roles
Fiscal Agent
CEPD Administrat
or
Enrollment Data Entry(Building Reporter)
Expenditures Data Entry
(Building Reporter)
Follow-Up Data Entry(Building Reporter)
District User Roles
Level 2
View school, student, and course information
Levels 3 & 4 Enter and edit data in CTEIS
Level 4: View Economically Disadvantaged students
Level 5 Fiscal Agents only
May change access levels and delegate role responsibilities
All users may review reports.
District User Access Levels
Level 5
Level 4
Level 3
Level 2
Level 1
Federal Reports4301 CPI CAR
Follow-Up
Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul
4483 Enrollments4483 Fall Data Entry
4033 Expenditures
• Four main tasks each year:1. Fall Data Entry – no due date.2. 4033 Expenditures – due in early November.3. Follow-Up – due in early May.4. 4483 Enrollments – due in late June.
*4301 Grades report is now rolled into the 4483!
• Timeline is very important
Failing to submit data on time holds up the state’s compilation process for everyone!
Timeline
Federal Reports4301 CPI CAR
Follow-Up
Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul
4483 Enrollments4483 Fall Data Entry
4033 Expenditures
• Enrollment data is at the core of all state reports.
No due date. Starting early allows you to focus on
other reports, validate your data, and receive help correcting errors.
Student enrollments must be entered into CTEIS no later than May 15, 2015 to be counted for funding.
4483 Fall Data Entry
Federal Reports4301 CPI CAR
4483 Enrollments
Follow-Up
Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul
4483 Fall Data Entry
4033 Expenditures
• Verifies that money is properly spent on CTE programs.
Due in early November. Schools must show how 61a(1) funds were spent.
Report expenditures for all CTE programs that appear on your 4483 Enrollment report.
Incomplete or flawed expenditure reports can lead to the recapture of funds – be accurate and timely in your submissions!
4033 Expenditures
Federal Reports4301 CPI CAR
4483 Enrollments
Follow-Up
Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul
4483 Fall Data Entry
4033 Expenditures
• Helps the state determine how effective CTE programs were in establishing completers’ post-high school careers.
Due in early May. Survey Wage-Earning program completers
who have left school from February - April. Report information regarding continuing
education or employment.
Follow-Up
Federal Reports4301 CPI CAR
Follow-Up
Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul
4483 Fall Data Entry
4033 Expenditures
• Determines final enrollment counts and 61a(1) fund distribution for the following year.
Due in late June – enrollment input due in mid-May. Report all CTE course sections, segments, and
grades. Report all student enrollments and demographic
information. Demographic information reported to the federal
government in the annual CPIs.
4483 Enrollments
4483 Enrollment Collection
Federal Reports4301 CPI CAR
Follow-Up
Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul
4483 Fall Data Entry
4033 Expenditures
• Update final student grades and verify all data before locking it for the year.
Manually enter or import student grades. CTEIS uses your data to count CTE students
and to provide them with a completion status.
MSDS provides students with an exit status. Determines the students you will survey next year
during Follow-Up.
4483 Enrollments
4483 Enrollment Collection
Where to look for DUE DATES:
• www.cteis.com
• Report manual covers
Overview of the Data Collection Process
Collect Data Verify Data Input Data Complete Reports
Collect Data
• Student demographics and enrollments
• Course section information
• Teacher information
Verify Data
• Practice good techniques
• Go to the source
• Ask questions
Input Data
• Input data
• Import data
Complete Reports
• Submit data
Collect Data Verify Data Input Data Complete Reports
• Each report requires different data, generally:
Course section data Student demographic data Enrollment data Teacher information Grades
• Depending on your role: Expenditures Follow-up student lists Survey results
Collect Data Verify Data Input Data Complete Reports
• Practice good data validation techniques. Strive for accuracy, reliability, and timeliness. Record the date when you gather data from your SMS. Follow standard procedures for handling confidential
data.
• Go to the source. Obtain data from the source “closest” to the information
(i.e., ask program instructors for student enrollments).
• Ask questions. Do all course sections appear on my report? Are they
accurate? Are all instructors identified and listed? Are my students receiving the correct segments?
Collect Data Verify Data Input Data Complete Reports
• Set up a MEIS account.• Login to www.cteis.com.• Input instructions vary according
to report.• Follow the instructional guide
specific to your report. Available online and at training
sessions.
Collect Data Verify Data Input Data Complete Reports
• Use the Data Entry menu in CTEIS. Click “Enrollment Completion.”
• Use validation tools to check your data for errors. Review warnings; understand why they appear. Correct errors using troubleshooting guides or the help
desk.
• Mark your building “complete.” Locks your data and checks the building off your list. Sends your information to your Fiscal Agent for review. Fiscal Agent sends the data to the CEPD Administrator
for final review. CEPD Administrator sends the final report to OCTE.
PTD TechnologyEmail:
Call or Fax:(800) 203-0614, ext. 128(517) 333-9363, ext. 128
Fax: (517) 332-3024
Support Web site: www.PTDtechnology.com/cteis
Technical Assistance
ContactsJoan Church (517) 335-0360
Krishnan Sudharsan (Follow-Up)
(517) 241-7652 [email protected]
ListservTo subscribe or unsubscribe,
email your request to:
OCTE web site: http://www.michigan.gov/octe
OCTE
Reporting and Policy Assistance
THANK YOU!
Please visit www.PTDtechnology.com/CTEIS/TrainingDay to
provide feedback regarding your training experience!