EXTRA-FILE MEDICAL RECORDS

Presented by: Saleh Al-Shehri

AIMS OF OUR PROJECT :

Assess how medical personnel deal with these documents .

Propose solutions to these encounters.

WHAT’S CONFIDENTIALITY

It’s the right of an individual to have

personal, identifiable medical information

kept private.

A breach of confidentiality as disclosure to a third party,

without patient consent ,of private information that the physician has learned within

the patient-physician relationship.

BREACH OF CONFIDENTIALITY?

IMPORTANCE OF CONFIDENTIALITY

WHEN TO BREACH

CONFIDENTIALITY

WHAT AREMEDICAL RECORDS

KAUH MEDICAL RECORD DEPARTMENT

Survey

1- How important is it to you that medical records

are kept confidential; that is, no one can see it

without your permission?

☐Very important

☐Somewhat important

☐Not too important

☐Not at all important

2- Are you aware that breach of patients' medical

information without their consent can harm the

patient financially, socially and psychologically?

☐Yes No☐

3-Are you aware of any KAUH regulations with

regards to patients information management?

☐Yes No☐

4- If you had printed some of the patients'

information E.g. Lab values, where would you

dispose it?☐Any trash bin

☐Specific trash bin

☐Shred it in a shredder

☐Doesn’t matter E.g. take it home , leave in bag

5- Do you think recycling is important?

☐Yes No☐

RESULTS

63%

23%

14%

How important is it to you that med-ical records are to be kept confiden-tial; that is no one can see it with-

out your permission?very importantsomewhat impor-tantnot too importantnot at all impor-tant

75%

25%

Are you aware that breach of patient medical information without their

consent can harm the patient finan-cially ,socially and psychologically?

yesno

25%

24%23%

28%

If you had printed some of the pa-tients' information E.g. lab values,

where would you dispose of it?

any trash bin.specific trash bin.shred it in shredderdoesn't matter E.g. take it home .

Yes25%

No75%

Are you aware of any KAUH regu-lations with regards to patient in-

formation management ?

90%

10%

Do you think recycling is im-portant?

yesno

WHAT DO OTHER

CENTERS DO ?

1. All writ

ten documents

containing health in

formatio

n

MUST be placed in shredding

bins where they will

be properly

disposed of.

2. All labels containing patie

nt

informatio

n (That c

annot be

processed by a shredder) to be

placed in biohazard bags ;

treated as m

edical waste.

3. Any films m

ust be cut in

to

pieces or chemically

destroyed

4. When software data are

planned for d

isposal, that

should be done by permanently

erasing the data ( l

ess relia

ble),

by removal a

nd placing of the

hard disk in a secure place or

Physically d

estroying hard disk

or media th

at contains it.

HOW WILL EXTRA-FILE MEDICAL RECORDS BE INDIVIDUALLY DISPOSED OF?

One shredder in every ward at each nurse

station.

One central shredder – with special bins in each

ward.

499 No14

liters

1099 No 28

3199 No 38

7199 Yes 90

HOW WILL IT BE DISPOSED BY HOSPITAL:

Dealt with as medical waste

Burn it

Shred it

EDUCATION INTRODUCING EXTRA-FILE RECORD CONCEPT AND ITS DISPOSAL

Posters, Pamphlets, and Stands

A talk given for all hospital divisions

Emphasizing this issue into medical student curriculum

EDUCATION MAINTAINING THE AWARENESS AND USE

Reviewing the use of the trash bins annually , and improving the system

The senior medical staff should be sure that students and other staff members are

properly disposing extra-file medical records

DONE BY: GROUP B-3

1-Abdulrahman Mansuory

2-Anas Nooh 3-Alaa Khayat 4- Faris Baowidan 5-Hamza Abulfaraj 6-Mahmoud

Almutadaris

7-Moayed Rayes 8-Mohammad Ayoub 9-Mohammad Ismail 10-Nooh Marzoug 11-Rushdi Algamdi 12-Rabea Khalifa 13-Saleh Al-Shehri