Presented by thePart C- Kristie Musick, Part C Coordinator

Dr. Lesly Wilson, Part C Data Manager Part B- Lori James, Part B Data Manager

Part C & BMarch 10, 2011 Webinar Highlights

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Legal Requirements & Best Practices for Transition

(SPP/APR Indicators C-8, B-11 and B-12)

Legal Requirements

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Measuring State PerformanceThe Office of Special Education Programs (OSEP)• State Performance Plan (SPP) and Annual Performance Report (APR)

Part C Indicator 8Part B Indicator 11 and 12

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Indicator C8 Effective Transition Percent of all children exiting Part C who

received timely transition planning to support the child’s transition to preschool and other appropriate community services by their third birthday, including:

a. Transition Planning; b. Notification to school district; andc. Transition conference

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Best Practice Transition Framework

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Step 1: Transition Planning at Initial IFSP

Service Coordinator will…. discuss transition planning at the initial IFSP

record date and discussion in the IFSP and Babytrac

continue and document discussions related to transition at each IFSP

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Step 2: Transition NotificationReports containing directory information are sent monthly:24 Month ReportOver 24 Month Report 30 Month Report

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Step 3: Transition ReferralEach Service Coordinator is responsible for

sending directory information using transition referral form.

Referral must occur between age 2 (24 months) and 2.5 (30 months)

If parents consent, additional info can be shared.

If parents do not consent, directory information is still sent to school district.

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Step 3: Transition Referral (continued)Referrals received for children age 29

months and older should be immediately referred to the school district and noted as “late referral” on the transition referral form.

Date of referral is recorded in Babytrac database.

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Step 4: Transition Conference Scheduled no later than 2 years 9 months (30 months)

Can be telephone or face to faceParent may or may not be interested in Part B services

Must be documented on transition conference form and in the Babytrac

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Notification Part C to B

24 Month Notification & Clients Over 24 Months with IFSP During Month By School DistrictPart B Responsibilities

Do not enter in Excent (Not a Referral) Verify LEA residency Planning Tool for Conferences, Evaluations, &

Programs

ReferralReferral to Part B” for inclusion in B-12a

occurs when LEA has been notified that child served in Part C is potentially eligible for services under Part B

Indicated by the Receipt of: SDE Clients 30 Months by School District -Individual Referral Form

Non-ReferralChildren NOT included in B-12 are:

Those who have not been evaluated or determined eligible for Part C and have not received any Part C services

These children should be included in B-11 only

Resources Supporting Early Childhood Transition IDEA Requirements and APR Reporting (September 2010)    (PPT: 811kb) updated from August 11, 2010 webinar. (posted 9/21/10)

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Late Referral to Part C – Part B: Part B Responsibilities

Defined as: Children referred to Part C ≤ 90 days from

child’s 3rd birthday and “served” by Part C, Noted on BabyNet referral by check box for

“LATE TRANSITION ALERT”Reports in B-11 and in B-12e (OEC

subtracts B-12e from B12-a)

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Late Referrals from Part C to B: Part B Responsibilities

Defined as: Children referred to Part C ≥ 90 days (and served

by Part C) BUT referred to Part B ≤ 90 days from child’s 3rd birthday

Report all in B-12a but if eligible for Part B and no IEP by 3rd birthday: Do NOT count in 12b, c, d, or e (unless parent

refusal to consent for evaluation caused delay) Indicate reason for delay and range of days

beyond 3rd birthdayResources Supporting Early Childhood Transition IDEA Requirements and APR Reporting (September 2010)    (PPT: 811kb) updated from August 11, 2010 webinar. (posted 9/21/10)

FILE EXCHANGE METHODNOTICE Electronic notifications Encryption Software (Axantum)No Cost AxCrypt File Encryption Software Installation

Manual Contact List

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Questions?