PMBOK GUIDELINES

PRESENTED BY TRUST THOMAS EROMOSELE

STUDENT NO: 125385

Project Management Body of Knowledge

A Guide to the Project Management Body of Knowledge (PMBOK® Guide) The PMBOK® is an inclusive

term that describes the sum of knowledge within the profession of project management

PMBOK® Guide Identifies and describes that subset of the project management body of knowledge that is generally accepted

The Definition of a “Project”

Program: an exceptionally large, long-range objective that is broken down into a set of projects

Project: a specific, finite task to be accomplished

Task: set of activities comprising a project

A Guide to the Project Management Body of Knowledge (PMBOK® Guide)

Key Players

Stakeholders Anyone actively involved, or have an interest at

stake in the project May have influence, responsibility, and authority

over the project

Project Team Individuals that are performing the project work Typically involves the use of cross-functional teams

Project Management Team Project team members that have management

responsibilities for the project

Key Players

Project Manager The individual with overall responsibility for the

project

Project Sponsor The individual with the authority and resources

needed to champion the project effort Typically functions as the linking pin between the

project and the parent organization

Customer The individual/organization that represents the

end-user of the project’s resulting product or service

1969 – PMI founded

1983 – PMI Special Report on Ethic, Standards, and Accreditation – the Standards portion was The Project Management Body of Knowledge (PMBOK)

1987 – PMBOK Standard was published

1996 – A Guide to the Project Management Body of Knowledge (PMBOK® Guide) [first edition] was published

1999 – PMI accredited as a Standards Development Organization (SDO) by ANSI

2000 – The PMBOK® Guide - 2000 Edition

PMI Standards Background

PMBOK guidelines consist of five process

group

Initiating Planning Executing Controlling Closing

PMBOK (Project Management Body of

Knowledge)

PMBOK five process groups

PMBOK

PMBOK Process Groups and

Knowledge Areas

3-10

Knowledge Areas

The knowledge areas represent the body of knowledge that a project manager must have in order to consistently deliver successful projects that meet a customer’s expectations in terms of scope, time, cost, and quality of the project deliverables

PMBOK nine knowledge areas

Project integration management Project scope management Project time management Project cost management Project quality management Project human resource management Project communications management Project risk management Project procurement management

PMBOK

3-12

Knowledge Areas: Definitions and Component Processes

Integration Management:Describes the processes and methods required to identify, define, combine, unify, and coordinate the various processes with the other eight knowledge areas

Component Processes:Develop project charter, develop project management plan, direct and manage project execution, monitor and control project work, perform integrated change control, and close project or phase

3-13

Knowledge Areas: Definitions and Component Processes

Scope Management:Describes the processes and methods required to ensure that the project delivers exactly what the customer requested and only what the customer requested to create a successful project

Component Processes:Collect requirements, define scope,create WBS, verify scope, and control scope

3-14

Knowledge Areas: Definitions and Component Processes

Time ManagementDescribes the processes and methods required to create and manage appropriate schedules to complete the project

Component Processes:Define activities, sequence activities, estimate activity resources, estimate activity durations, develop schedule,and control schedule

3-15

Knowledge Areas: Definitions and Component Processes

Cost ManagementDescribes the processes and methods required to create and manage the project budget

Component Processes:Estimate costs, determine budget, and control cost

3-16

Knowledge Areas: Definitions and Component Processes

Quality Management Describes the processes and methods required to ensure that the project delivers the stated and implied needs for which it was designed

Component Processes:Plan quality, perform quality assurance, and perform quality control

3-17

Knowledge Areas: Definitions and Component Processes

Human Resources Management Describes the processes and methods required to eeffectively use the people associated with the project

Component Processes:Develop human resources plan, acquire project team, develop project team, and manage project team

3-18

Knowledge Areas: Definitions and Component Processes

Communications Management Describes the processes and methods required to create, collect, disseminate, and store information about the project

Component Processes:Identify stakeholders, plan communications, distribute information, manage stakeholder expectations, report performance

3-19

Knowledge Areas: Definitions and Component Processes

Risk ManagementDescribes the processes and methods required to identify, quantify, and control risks associated with the project

Component Processes:Plan risk management, identify risks, perform qualitative risk analysis, perform quantitative risk analysis,plan risk responses, and monitor and control risk

3-20

Knowledge Areas: Definitions and Component Processes

Procurement ManagementDescribes the processes and methods required to acquire and manage goods and resources from a source outside the project team

Component Processes:Plan procurements, conduct procurements, administer procurements, close procurements

PMBOK Initiating Processes

Initiation (5.1)—committing the organization to begin the next phase of the project.

Scope Planning —developing a written scope statement as the basis for future

project decisions.

Scope Definition —subdividing the major project deliverables into smaller, more manageable components.

Activity Definition —identifying the specific activities that must be performed to produce the various project deliverables.

Activity Sequencing —identifying and documenting interactivity dependencies.

Activity Duration Estimating —estimating the number of work periods which will be needed to complete individual activities.

Schedule Development —analyzing activity sequences, activity durations, and resource requirements to create the project schedule.

PMBOK Planning Processes

Resource Planning —determining what resources (people,

equipment, materials) and what quantities of each should be used to perform project activities.

Cost Estimating —developing an approximation (estimate) of the costs of the resources needed to complete project activities.

Cost Budgeting —allocating the overall cost estimate to individual work items.

Project Plan Development —taking the results of other planning processes and putting them into a consistent, coherent document.

PMBOK Planning Processes. cont.

Quality Planning —identifying which quality standards

are relevant to the project and determining how to satisfy them.

Organizational Planning —identifying, documenting, and assigning project roles, responsibilities, and reporting relationships.

Staff Acquisition —getting the human resources needed assigned to and working on the project.

Communications Planning —determining the information and communications needs of the stakeholders: who needs what information, when will they need it, and how will it be given to them

PMBOK Planning Processes cont.

Risk Identification —determining which risks are likely to

affect the project and documenting the characteristics of each.

Risk Quantification —evaluating risks and risk interactions to assess the range of possible project outcomes.

Risk Response Development —defining enhancement steps for opportunities and responses to threats.

Procurement Planning —determining what to procure and when.

Solicitation Planning —documenting product requirements and identifying potential sources

PMBOK Planning Processes cont.

PMBOK Executing Processes

Project Plan Execution —carrying out the project

plan by performing the activities included therein.

Scope Verification —formalizing acceptance of the project scope.

Quality Assurance —evaluating overall project performance on a regular basis to provide confidence that the project will satisfy the relevant quality standards.

Team Development —developing individual and group skills to enhance project performance.

PMBOK Executing Processes

Information Distribution —making needed

information available to project stakeholders in a timely manner.

Solicitation —obtaining quotations, bids, offers, or proposals as appropriate.

Source Selection —choosing from among potential sellers.

Contract Administration —managing the relationship with the seller.

PMBOK Executing Processes cont.

PMBOK Controlling Processes

Overall Change Control —coordinating

changes across the entire project.

Scope Change Control —controlling changes to project scope.

Schedule Control —controlling changes to the project schedule.

Cost Control —controlling changes to the project budget.

PMBOK Controlling Processes

Quality Control —monitoring specific project

results to determine if they comply with relevant quality standards and identifying ways to eliminate causes of unsatisfactory performance.

Performance Reporting —collecting and disseminating performance information. This includes status reporting, progress measurement, and forecasting.

Risk Response Control —responding to changes in risk over the course of the project.

PMBOK Controlling Processes cont.

PMBOK Closing Processes

Administrative Closure —generating,

gathering, and disseminating information to formalize phase or project completion.

Contract Close-out —completion and settlement of the contract, including resolution of any open items

PMBOK Closing Processes

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