presented to: by: date: federal aviation administration 2015 gaa conference georgia airports...

Presented to:

By:

Date:

Federal AviationAdministration2015

GAAConference

Georgia Airports Association

Atlanta Airports District Office

October 14, 2015

Federal AviationAdministration

2Georgia Airports Association October 14, 2015

Federal Update

Recap of FY 2015 AIP Program

FY 2016 AIP Program

Hot Topics



2015 AIP ProgramOctober 1, 2014 – September 30, 2015

ATL-ADO Total Program = $157 Million

GA: $20.5 Million for the Commercial Airports

GA: $41.9 Million for the General Aviation Airports

GA: $35.6 Million in Discretionary

GA: Total = $62.4 Million



FY 2016 AIP Program

• All Airports Submitted Their Annual CIP’s in December 2014

• ADO Established 2016 AIP Program in May 2015

• ADO PM’s to begin conducting Pre-Grant Conferences for FY16 Projects

• Work with ADO PM on Bidding schedules



FY 2017 AIP Program

• CIP Call Letter To Be Issued In October 2015 (Dec. 1 submittal)

• Dec 2015 - April 2016 - ADO PM’s will be scrubbing CIP’s.

• May 2016 – Selection of FY17 Projects & Disc. Program.

• We Continue to Encourage Prior-year Design



Safety•Runway Safety Areas – FAA is wrapping up a 15 year effort to improve all Runway Safety Areas at air carrier airports. This is a congressional mandate that must be complete by the end of calendar year 2015.

•Runway Incursions – The prevention of runway incursions continues to be a high safety priority of the FAA. The Office of Airports recently took an in depth look at runway incursion data for a six year period. We found that airport geometry played an important role in many of these incidents. In late 2015, The Office of Airports unveiled a new comprehensive and multiyear program to work with airports to identify, prioritize, and implement projects to correct these confusing airport geometry to reduce runway incursions. (Runway Incursion Mitigation (RIM) Program)

Hot Topics for Airports



Safety Continued:

Sign and Markings - There have been several sign and marking standards changes over the last couple of years. We encourage sponsors to review these Advisory Circulars and ensure your airports meet the standards.

Wildlife – Please review your wildlife hazard assessment and management plan and update as necessary.

Safety Management Systems (SMS) – FAA continues to implement internal SMS all Large, Medium and soon Small hub airports. This is a comprehensive user wide look at the overall safety of airport development projects. We also continue to pursue rulemaking for the implementation of SMS at 14 CFR part 139 airports.




Compliance•Use of Airport Revenue/FAA Policy on Aviation Fuel Taxes - The FAA issued its final policy on proceeds from taxes on aviation fuel for publication in the Federal Register on November 7, 2014. This action finalizes the amendment of FAA’s Policy and Procedures Concerning the Use of Airport Revenues (Revenue Use Policy).

•The FAA’s Final Revenue Use Policy considers state or local taxes on aviation fuel (except taxes in effect on December 30, 1987) to be airport revenue subject to the revenue-use requirement. However, state and local taxes on aviation fuel may be used to support state aviation programs or for noise mitigation purposes, on or off airport. The policy amendment applies prospectively to the use of proceeds from both new taxes and to existing taxes that do not qualify for grandfathering from revenue use requirements. States and counties have one year from December 8, 2014 to develop a plan to comply and the plan should take no more than 3 years to implement.




Congressional Representatives

March 2014

Georgia Airports Association

October 14, 2015

Hot Topics for AirportsCompliance Continued:

Non-Aeronautical use – Last year FAA issued a policy of non-aeronautical use of aviation facilities. This policy actually takes a common sense approach to use of aviation facilities on your airport and allows for exceptions based on aviation need.

Leases – It is important to charge fair market value for non aeronautical leases. FAA must review these leases prior to execution.

Commercial Space – In 2015 a letter was sent to all airport sponsors of NPIAS airports asking for early coordination if interested in space activity at your airport.



Hot Topics for AirportsCompliance Continued:

Special Events – (involving temporary airport closure)

• Complete or Partial Closure of Airport Facility• Coordinate with ADO PM through 7460-1 (iOE/AAA)

Timely Include Safety Plan Crowd Control Plan – FSDO review – 45 days

• Fair Market compensation• Refer to FAA Order 5190.6B, Compliance Manual



Compliance Continued:

Unmanned Aircraft Systems - Public UAS activity is provided through the Certificate of Authorization or Waiver (COA) process, which allows specific public agency and aircraft access to specific airspace during specified hours. The COA process allows UAS to be accommodated in the NAS today. Most of today’s UAS activity is by small UAS that are not runway dependent and operate from non-airport locations.

To date based on language in 2012 reauthorization, we have issued approval for 6 test sites and waivers for commercial use in the film making, aerial surveying, oil and gas flare stack monitoring, and construction monitoring.

The FAA has established the UAS Integration Office to provide a one-stop portal for information. Information can be found on the FAA website at www.faa.gov/uas




PlanningProject Coordination - We can be extremely helpful in project coordination both on and off the airport, but the key in this is early coordination.

– We want to ensure you do not inadvertently impact your airport with both on or off airport development. Potential impacts include – limiting future growth of your airport both physically and financially or reducing capacity through airspace restrictions

– We want to make sure you are compliant with laws and regulations such as NEPA, 14 CFR part 77 and part 139; and in compliance with grant assurances.

Runway Protection Zone (RPZ) – On September 27, 2012, the FAA Office of Airports issued interim guidance to clarify FAA Advisory Circular 5300-13 Airport Design. This guidance requests airport sponsors to provide an alternative analysis for any new or modified land use in the RPZ.




Hot Topics for AirportsPlanning Continued:Airports Geographic Information System (GIS) – Its Here!!!

2014: Call for all aeronautical data at Large, Medium, Small, Non-Hubs, Part 139 or Towered NP Airports.

Safety Critical Data at all airports. (RWY’s, TWY’s. RSA’s, NAVAIDs, etc..)

2015: New module released in FY-15 (20:1 Surface Analysis and Visualization Tool)2016: Two new modules currently in beta testing (Modification to Standards and eALP)

Advisory Circulars 150/5300-16, 17 & 18



Thank You!

Atlanta

Airports

District

Office


The Airport ImprovementProgram (AIP) Handbook,FAA Order 5100-38D

Knowing the AIP Handbook;Knowing the AIP Handbook;Your Airport’s Plan for Your Airport’s Plan for Optimal FundingOptimal Funding

Georgia Airports Association Annual ConferenceOct 14, 2015

Chuck Garrison, ATL ADO Assistant ManagerChuck Garrison, ATL ADO Assistant ManagerAimee McCormick, ATL ADO Planner & Program ManagerAimee McCormick, ATL ADO Planner & Program Manager

16Federal AviationAdministration

For Optimal Airport Funding, Know the AIP Handbook

What is the Airport Improvement Program Handbook?

• FAA Order 5100.38D, commonly called AIP Handbook.

• This major revision was published on September 30, 2014 and includes: – 2012 FAA Reauthorization,

– new policy limiting the AIP investment to specific runway safety projects for airports that do not meet NPIAS entry criteria, and

– all published FAA Program Guidance Letters (PGLs)

• Change 1 is already underway



• FAA Orders are traditionally internal FAA documents, but are now widely available to the public via the internet.

• The content of The AIP Handbook is used by ADO/ GDOT to make project eligibility, justification & funding decisions that effect Y-O-U.

• By sharing this information with Y-O-U, your airport development & funding plans can be improved.

Who Uses the AIP Handbook?



• Basic principles remain the same

• Reflects changes in funding formulas and the types of projects funded

• Easier to read with more tables for easy guidance

• Reduced cross references & duplications

• More explanation of legislative/ FAA policy background

Changes in the Handbook



Basic Handbook • 6 Chapters (about 240 pages)• 30 Appendices (about 250 pages)

Chapters1. What do I need to know about this Order?

2. Who can get a grant?

3. What projects can be funded?

4. What AIP funding is available?

5. How does the grant process work?

6. What special AIP funding programs are available?

What is the New Format?



Chapters 1 &2

Chapter 1, Clarifies the Basis of AIP The Act is a Permissive Statute including only those items that can be

funded.

If it doesn’t say you can, then you can’t!

It includes a warning on taking the handbook out of context stating “…legislative exceptions do not amend, change, or modify the general guidance and requirements. These exceptions do not apply to other situations and must not be taken out of context.”

Chapter 2, Sponsorship & Assurances No new changes, but expanded explanations



Chapter 3 - AIP Project Requirements

Eligible Justified On Airport Property On Approved ALP Intergovernmental Review Environmental Finding Usable Units of Work Meets FAA Standards

Proper Procurement All Costs Allowable All Cost Necessary All Costs Reasonable Costs Incurred Post-Grant

Execution Other Federal Money Within Federal Share Complete Without Delay



Chapter 4 – AIP Funding

• Explains types of AIP funds and projects that can be funded based on airport size and type.

• Clarifies funding limitations.

• Clarifies federal share, including Public Land states and other statutory exceptions.



Chapter 5 - The Grant Process

Spells out the Step-By-Step Process from Pre-Grant Actions through Close-Out including:

o A new ADO grant checklist i.e. Project Evaluation Report and Development Analysis (PERADA),

o Notifications to new sponsors,

o Grant oversight requirements for ADO/ GDOT staff,

o Rationale behind each requirement.



Chapter 6 – Special AIP Programs

There are 9 special AIP programs:

Letter of Intent (LOI)Innovative FinancingEnergy Efficiency EnhancementMilitary Airport Program (MAP)State Block GrantVoluntary Airport Low Emission (VALE) Zero Emission VehiclesPrivate Development RightsRedevelopment Pilot



Appendices A & B

Appendix A – Definitions– Relies on the law as much as possible.– Resolves AIP & PFC definitions to avoid conflict.

Appendix B- References & Links– Provides a quick summary of the links & references.



Appendix C – Prohibited Projects & Unallowable Costs

• This is a new Appendix, but is not new policy.

• It is based on statute, past project experience & audit findings.

• Captures examples of past eligibility & allowable cost decisions.



Appendices D – T: Project Tables

Includes specific project justification & eligibility

Appendix Project Types

D Miscellaneous – Wash racks, Fuel Farms, Obstruction Lighting, etc.

E, F Planning Projects, New Airport Projects

G, H, I Runway, Taxiway, Apron Projects

J, K Marking, Signage, NAVAIDs

L, M Safety and Security Equipment, Other Equipment

N, O Terminal Buildings, Other Buildings

P, Q Roads & Surface Transportation, Land Projects

R, S Noise Compatibility, Environmental Projects

T Military Airport Projects



Appendices D – T: Project Tables

• Used for AIP & PFC eligibility to ensure consistency.

• Use Table & Paragraph numbers to justify AIP & PFC eligibility decisions when applicable/ required.

• Project tables provide a virtual checklist of what is required for specific project justification & eligibility.



Appendix U - Procurement

• This appendix provides a step-by-step procurement analysis for airports/ consultants.

• Procurement as covered in Chapter 3 is for use by FAA/ GDOT field staff.

• A noncompliant procurement process is the first step to losing out on airport funds.



Appendix V - CC

These appendices provide background & information on:

– App. V Forms– App. W Revenue for AIP– App. X Competition Plans– App. Y Buy American– App. Z Grant Assurances– App. AA Federal Shares in Public Land States– App. BB Policy for ILS Installations– App. CC Transition to 2 CFR 200



The basic principles remain the same yet there is expanded guidance &

explanation to avoid costly AIP mistakes & interpretation.

So What’s Changed Exactly?



Some AIP Limitations

• Runway Identification/ Eligibility• Unclassified Airport Projects • Maintenance Work• Pavement Maintenance• Navaids/ Instrument Landing Systems (ILS)• Administrative Costs• Airport Police/ ARFF Vehicles & Storage• Command & Control Centers• Security Dogs/ Kennels & Terminal TSA Access Control• Automated Weather Observation Systems• Equipment Bonding, Etc.

This is Not New Policy, Just Further Clarified



Runway Identification & Eligibility

Runway work is AIP eligible . . .

. . . but not all runways are AIP eligible.

Although runway eligibility is unchanged, Paragraph 3-11 now requires all runways be identified.

Identification is as follows:• Primary Runway• Crosswind Runway (wind coverage)• Secondary Runway (demand capacity)• If a runway does not meet the criteria for one of these, it is an

Additional Runway.

Additional Runways are not AIP eligible.



Unclassified Airport Projects

Unclassified airports do not meet NPIAS entry criteria.

These low-activity airports are limited to:– Primary Runway Rehabilitation (1 every 10 years)– Runway Maintenance Projects– Eligible Obstruction Removal

Limited AIP funding is restricted to nonprimary entitlements or state apportionment.



• Table 3-2 describes the differences between project maintenance, rehabilitation, reconstruction, and replacement.

• Table 3-3 includes project examples & their eligibility.

• Table 3-4 aids in determining project justification and eligibility.

These tables help Y-O-U evaluate your projects early for successful justification, eligibility and potential funding.

Defining Maintenance Work



Pavement Maintenance

• As found in Table 3-2(a), maintenance work is not considered Airport Development as defined in the Act and is therefore NOT AIP eligible EXCEPT . . .

• for routine runway, taxiway, & apron pavement maintenance at nonhub primary & nonprimary airports.

• Typical pavement maintenance includes routine cleaning, filling and/ or sealing of longitudinal & transverse cracks; grading pavement edges; maintaining pavement drainage systems; patching pavement; and remarking pavement areas.

Pavement maintenance is AIP eligible when justified for all NPIAS airports in Georgia with the exception of 3 airports.



Navaid Minimum Standards & ILS’s

• The new Handbook contains updated minimum standards that must be met to decide that a NAVAID is justified.

• In December 2011, the FAA published a Federal Register Notice advising that ATO is no longer installing Cat I ILS.

• Neither ATO nor AIP have installed an ILS in over a decade.

• Due to lower costs & near-equivalent minimums, RNAV approaches are the new replacement for a CAT I ILS.

FAA will no longer install an ILS without an ATO determination that a satellite approach will not work.



Obstruction Clearing

Grant Assurance # 13, Operations and Maintenance, states the responsibility of the airport sponsor to maintain and protect approaches.

The AIP Handbook defines the eligibility and limitations of obstacle clearing vs. maintenance.

FAA Memo, Reminder of Responsibilities for FAA Personnel and Airport Sponsors for Protecting Approach and Departure Surfaces, dated August 18, 2015 reminds us all of these shared safety critical responsibilities.

Obstruction Clearing is FAA’s latest National Priority



Obstruction Clearing Know your approach/ departure surfaces Use existing data to analyze critical surfaces (AGIS, GDOT) Plan for early mitigation (inventory, environmental, acquisition) Use AGIS Tool (its free) to upload, coordinate and track your

mitigation plan with FAA (Required for FY17-19) Know your restrictions/ resources

AIP/ state funds may not be available due to previous grants, critical timing/ funding cycle, other project priorities.

Airports are often restricted by off-airport property owners, environmental impacts, unknown legal data, resources, etc.

Implement a proactive, local management plan Adopt/ enforce Airport Protection Zones tied to local development

permitting Request local dedicated airport funds to manage obstructions and

protect from liability



• To improve funds planning, FAA/ GDOT are requiring Y-O-U to provide more detailed project information with CIPs & Preapplications.

• With the introduction of GDOTs Aviation System Manager (ASM), Y-O-U will be required to code and prioritize their projects using a similar process to that of the ADO.

• Y-O-U will be required to properly define your projects, assign work codes, provide justification and prioritize projects that ultimately determines funds eligibility and program placement.

The better Y-O-U become at understanding and applying AIP Handbook applications to strategize your project needs, the

more likely you will be at successful funding.

Why Y-O-U Need The AIP Handbook



Stay Calm & Plan On

Chuck Garrison, ATL ADO Assistant Manager

Aimee McCormick, ATL ADO Planner & Program Manager



GIS - Construction vs. Planning• AIP funded construction projects currently require a GIS As-Built end product

for upload/ approval into the FAA’s Airports GIS (AGIS) database BEFORE project completion and final drawdown.

• AIP funded planning/ environmental projects are being encouraged by HQ, but there is confusion regarding commitment and costs to participating airports.

• Once GIS, always GIS. If you cannot keep a 100% commitment to GIS based work, don’t propose it!

• All planning/ environmental GIS scopes require prior approval by the ADO within the AGIS system.

• All GIS project data must be properly formatted for final upload/ approval into AGIS as final project product.

• GIS project data not deposited/ managed in FAA’s AGIS system is not eligible. Hardware, software, training nor data management are eligible.

presented to: by: date: federal aviation administration 2015 gaa conference georgia airports...

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