presenting a final year project fyp

8/12/2019 Presenting a Final Year Project FYP

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Presenting a Final Year Project 1

Presenting a Final Year

Hussain Mahdi

Project

Student Support Centre

Departmentof ElectronicEngineering

&Computer

28/09/2009


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Overview

Introduction

Preparation and Structure

PowerPoint and Visuals

Delivering a Presentation

Summary

28/09/2009 Presenting a Final Year Project 2


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Introduction

Presentation purpose

Get

Inform

Demonstrate

Persuade

a good mark

Presentation practice



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Preparation andStructure

EssentialforSuccess



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Preparation

Ask yourself:

What is the purpose

Central point?

of thepresentation?

Who will be attending?

What do they know?

What will interest them?

How much time is available?

What facilities are available?



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Brainstorming

Random ideas on

Categorise ideas

Aim for 3 main

paper

sections

Sequence / logical flow?

Links

KISS

between ideas

(keep it simplestupid)



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ReadingVListening


Reading Paper Listening to Presentation

Read at own speed

Can be re-read

Overview from abstract

Scan headings

Can skip material

Neutral voice

Dependent on presenter

No re-runs

Overview required

No scanning

May switch off

Enthusiasm must be

conveyed


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Solution

Tellthem

Tell them

what youregoing to tellthem

Tell themwhatyouvetoldthem



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Structure

Strong OpeningMiddle

3 headings

3 subheading

Strong closing

Organised



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Opening

Purposeof the opening

interestPrompt

Overview of the whole talkPurpose of the talk

Asolid opening createsagood

impression



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Opening Example (1)Prompt Interest

Ifyou have ever had an ultrasound, perhaps

because you were pregnant or had appendicitis,

you will have noticed that reading an ultrasound

image is a lot like watching a black and white

TV without cable: the image is grey and buried

in falling snow.

to read them

No wonder it requiresanexpert



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Opening Example (2)ExplainPurpose

Ourdesign project is to develop a

prototype for part of an ultrasound

imaging devicethat plays asignificantrole

inthequalityoftheimage



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Opening ExampleOverview of Talk

Iwill explain the role of this small but

important part, and then explain how our

project will

ultrasound

contribute to

technology

improvingcurrent



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Body of Talk (1)

Follow the order set out byProvide clear road signs

My second point

In conclusion,

Possible headings

theintroduction

Background

Methods

Results



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Body of Talk (2)

Logical transitionsBring audience from knowntounknownandfrom simpletocomplex

Overview

Detail

Summary

Visuals usefulfor trackingprogress



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Conclusion of Talk

Signal that the summaryis beginning

Insummary,.

Summary of main points

How theobjectiveswereachieved

Concisetake awaymessage



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Presentation Room andEquipment

Visit presentationroom

Practice in room

Checkequipment



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Preparation

Goodpreparationand rehearsal will

reduce your nerves by 75% and increase

thelikelihoodofavoiding errors by 95%

Fred Pryor Organisation



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PowerPoint Slides andVisuals

AvoidingthePitfallsofBadSlides



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Aspects to beCovered

Background Outline slide

Spelling andgrammar

Organisationcontent

of

GraphsAnimation

Conclusion slide Fonts

Question slide Colour



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Outline Slide

1st 2nd Make your or slide an outline

Follow the orderof your outline

Only place mainpoints on the outline

Usethetitlesof each slide asmainpoints



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Organisation of ContentGood

Use 1-2 slides per minute of your presentation

Use simple language

Write in point form or use short sentences

Include 4-5 points per slide

Use key words and phrasesonly



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Organisation of Content - Bad

This page contains too many words for a presentationslide. It is not written in point form, making it difficult

both for your audience to read and for you to present

each point. Although there are exactly the same number

of points on this slide as the previous slide, it looks

much more complicated. In short, youraudience will

paragraphspend too

instead of

much time trying to read this

listening to you.



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Organisation of ContentGood

Show one point at a time:

Willhelp audience concentrate

Willprevent audience from reading ahead

Willhelpyoukeepyourpresentationfocused



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Animation

Donotusedistracting animation

Donotgo overboard with animation

Beconsistentwiththeanimation



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Fonts - Good

Use at least an 18-point font

Use different size fonts for main points andsecondary points

this font is 24-point, the main point font is 28-point,and the title font is 36-point

Use a standard san serif font

Tahoma for the main text

likeArialor

Verdana is a good title font



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Fonts - Bad

If you use a small font, your audience wontbe able to read what you have written

CAPITALIZE ONLY WHEN NECESSARY.IT IS DIFFICULT TO READ

Dontuseacomplicatedfont



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Colour - Bad

Using a font colour that does not contrast withthe background colour is hard to read

Using colour for decoration is distractingannoying.

Using a different colour for each point isunnecessary

Using a different colour for secondary points

also unnecessary

Trying to be creative can also be bad

and

is



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Background - Good

Usesimple attractivebackgrounds

Usebackgrounds which are light incolour

Usethesamebackgroundconsistently



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Avoid distracting backgrounds


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Visuals

Why usevisual aids?the information we take in is 55% of visual

60% ofpopulation are visual

Makesthe presentationmemorable

Achieves objectives



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Example1InformationAbsorbed



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Example2MemorablePresentation

Apicture is wortha

thousandwords



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Example3AchievingObjectives



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GuidelinesforUsingVisuals

Big

Relevant

Simpleget point within5seconds

Clearnot distracting

Keeptext to a minimum



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Graphs

Use graphs rather than wordsData in graphs is easier to comprehend &

retain than is raw data

Trends are easier to visualizeingraphform

Alwaystitleyourgraphs



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Graphs-Bad


January February March AprilBlue Balls 20.4 27.4 90 20.4

Red Balls 30.6 38.6 34.6 31.6


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Graphs-Good

ItemsSoldinFirstQuarterof2002

100

90

80

70

60

50

40

30

20

100

January February March April


Blue Balls

Red Balls


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Back

Graphs - Bad

Minor gridlines are unnecessary

Font is too small

Colours are illogical

Title is missing

Shading is distracting


Back


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Spelling and Grammar

Proof your slides for:

spelling mistakes

repeated or redundantwords

grammaticalerrors



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Summary Slide

Use a summary/conclusion

summarize the main points

slide to:

suggestfutureavenuesofresearch



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Question Slide

End with a simple question slide to:

invite your audience to ask questions

provide a visual aid during question period

avoidendingapresentationabruptly



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Deliveringa Presentation

HowtoOvercomeNerves



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Vocal presence

Speak clearly without shouting or whisperingBe natural but not overly casual

Pause at key points and emphasis them

Unless youre naturally funny, avoid telling jokes

Use anecdotes

possible

and personal experiencewhere



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N


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Nerves

Its ok to be nervous

Practice, practice, practice

out loud

in front of mirror

in front of audience

Memorize a solidopening

silenceDont

Have

be afraid of

a backup


S


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Summary

Planning/Preparation

Slides

Logical structureIntroduce, present

Rehearse

and close

Use simple language & short sentencesUse images and graphs where possible

Clear, easy to read

Delivery

Speak clearlyUse positive non-verbalcommunication


Q ti


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Questions

presenting a final year project fyp

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