presents: roller disco charity event
DESCRIPTION
Presents: Roller Disco Charity Event. Content: . Who are we? Aims & Objectives The Event Research Venue Previous examples Sponsors + fundraise Finance Charity Marketing Health and safety. Who are we ?. Southampton Solent Students Multimedia Events Aged between 19- 25. . - PowerPoint PPT PresentationTRANSCRIPT
Presents: Roller Disco Charity Event
Content: Who are we? Aims & Objectives The Event Research Venue Previous examples Sponsors + fundraise Finance Charity Marketing Health and safety
Who are we? Southampton Solent Students Multimedia Events Aged between 19- 25.
Aims & objectives Raise money for Naomi House To host a memorable evening for
students in Southampton To host a successful event To help the venue to establish
themselves
The Event Roller Disco Dance off competition and limbo Wednesday the 27th February 7pm – 10.30pm After Party at Oceana – Free entry
included in ticket Aim 80 - 100 people excluded staff Theme: High School Cliques Music: Chart
Research Surveymonkey Published through Social Medias 52 participants
Would you be interested in attending a roller disco event in Southampton?
YesNo
Monday Tuesday Wednesday Thursday Friday Saturday Sunday0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
35.00%
40.00%
45.00%
50.00%
What day would you like the event to be held?
Would you dress up for a theme?
YesNo
Chart
Retro
0
5
10
15
20
25
30
35
40
What genre of music would you like at this event?
Numbers of staff and Guests 80 – 100 Guests, Primarily Students from
Solent University and Southampton University 3 bar staff 1 Duty manager 3 roller stewards 1 bouncer 1 DJ 6 organises (1 will be filming) 1 photographer
Venue The MoClub, Southampton To challenge ourselves Easy accessibility - 10 min walk from
city centre Free parking Experienced hosts of Roller Disco’s Classic American themed Access for disabled
Venue – What we will improve! Signage from City Centre Set up lights outside venue to improve
visibility from distance Have staff at the end of the road to direct
guests Improve seating areas Make sure music is playing before doors
opens Have front of house staff outside 15 min to
crowd manage
Fundraising Promotion video (price cut)
Pubquiz (16th January) + 50/50 raffle in the SU Top Bar (possibly raise £50 – £75) ?
Charity Local Charity
http://www.youtube.com/watch?v=r_GR9B5zcpo
Charity Video
Marketing
Marketing Promotional video Halls Portal Email adverts MoClub webpage
Social media pages
Marketing Raise awareness of event through other
events Dress up and be on roller skates at
different events and locations to hand out flyers and sell tickets (two weeks before event)
Excite by using QR codes
Ticket sales Tickets via online order (paypal) www.innovativeevents.org.uk Halls City centre Student Union Southampton University
£5 tickets
Ticket draft What is included? Price Number etc. Time of Event Design Sponsors on tickets (included in payment (free
admission oceana) Directions Contact info Dress code
Poster draft
Finance - ExpensesLocation Remark Description Tariff Estimated per day Estimated Actual
Area space rental 0 Free venue Hire - /m2 - -
Studen Union 0 (Fundraising Venue) - /set - -
Staff 0 Security + Bar staff - /day - -
Subtotal : - -
Decorations Remark Estimated Actual
Pubquiz Prizes 1 Prizes donated by companies 5.00 5.00
Lighting 0 Venue got equipments -
Cliques Props 1 50.00 50.00
Balloons 1 Already donated -
Wallpapers 0 -
Subtotal : 55.00 -
Advertisement Estimated Actual
Social Medias 0 - -
Poster 15 5.00 5.00
Brochures 80 5.00 5.00
Radio/TV 0 - -
Newspaper/Magazines 0 - -
Subtotal : 10.00 -
Miscellaneous Estimated per day Estimated Actual
- -
- -
- -
- -
Subtotal : - -
Sale Item Estimated Actual
Subtotal : - -
Estimated Actual
Total : 55.00 -
Finance - IncomeRoller Disco
Admissions Estimated Tariff Estimated Actual
Public 80 1.5 120.00
Fundraising Pubquiz admission 50 1.5 75.00
Subtotal : 195.00 -
Sponsorship Estimated Tariff Estimated Actual
Donations 50 1 50.00
-
Subtotal : 50.00 -
Exhibitors Space Total Space Estimated Tariff Estimated Actual
-
-
-
-
-
Subtotal : - -
Other Income Estimated Tariff Estimated Actual
-
-
-
-
Subtotal : - -
Estimated Actual
Total : 245.00 -
Finance - Summary
Estimated Actual
Total Income 245.00 -
Total Expenses 55.00 -
Profit/Loss 190.00 -
Health and safety Security (Event safety) First Aid Noise Pollution Risk assessment Toilets
What’s next? Raise money Confirm tickets, posters, flyers + print Make promotion video Update and excite through social media Create the buzz Make contact with solent marketing
(trevor) Sell tickets Contingency plan
Thank you for listeningAny questions?