PRESIDENT & VICE PRESIDENTRoles and Responsibilities

Robin FentonDirector, Chapter Support

Roles & Responsibilities

Ensure Chapter Bylaw & Compliance

Effective Board Strategies & Teamwork

Goal Setting & Strategic Planning

ENSURE CHAPTER BYLAWS & COMPLIANCE

Maintain the Operations of the Chapter

Ensures that the chapter is abiding by their bylaws and SCTE Headquarter Guidelines.

Compliance = Abiding by Bylaws & Guidelines

THREE MAIN AREAS OF COMPLIANCE Fulfilling the Chapter Purpose

Financial & Legal Responsibilities

Chapter Board Functions

CHAPTER PURPOSE

Technical TrainingHold 30 hours of technical training per year

• Cable-tec Games• Vendor Days• Technical Sessions• Certification Testing

Meeting AnnouncementAttendance

SCTE Financials

Tax Status – 501(c)6Each Chapter is under our IRS Tax IDYour Chapter Financials are reported to the IRSForm 990

LegalYour chapter and board members are covered under our liability insurance however board members have a responsibility to the chapter and the entire society (SCTE) as a whole.

YOUR CHAPTER BYLAWS

Legal – The chapter shall comply with all federal, state and local laws, rules and regulations governing chapter operations. Also, the chapter shall comply with all applicable policies and reporting requirements to Headquarters in order for SCTE to maintain its tax exempt status.

Liabilities – Except in cases of fraud or acts of bad faith, the directors and officers of this organization shall not be held personally responsible for debts, obligations, or liabilities of the organization or for their actions on behalf of the organization.

FIDUCIARY DUTY OF THE BOARD

Directors owe duties of “care” and “loyalty” to the organization. These duties required the board of directors to:

» act in good faith.» with the care of an ordinarily prudent person in a like

position would exercise under similar circumstances, and

» in a manner he or she reasonably believes to be in the best interest of the organization and its members.

FIDUCIARY RESPONSIBILITIES

Funds used to accomplish SCTE Mission Keep accurate financial records Enforce financial internal controls Follow policies, procedures & bylaws Safeguard funds Keep chapter board informed Whistleblower policy

BOARD FUNCTIONS

Board Meetings4+ per year

Board Members must be SCTE Members Board Contact Information Review Bylaws once a Year Yearly Elections

NON-COMPLIANCE

Conditional StatusChapters that are non-compliant are eligible for conditional status. The NCLB subcommittee and Chapter Support Committee will determine whether they are added to NCLB, Conditional Status or a combination of the twoOnce added to conditional status there are three levels of status before being disbanded as a chapter.

EFFECTIVE BOARD STRATEGIES & TEAMWORK

EFFECTIVE MEETINGS

Role of the President• Start on time• Have an agenda and stick to it• Be prepared• Be in control• Be impartial

Robert’s Rules of Order can help

ROBERT’S RULES - PURPOSE

• Right of the majority to decide• Right of the minority to be heard• Rights of individual members• Rights of absentees• Help, not hinder, decision making• Transact business

BASIC RULES

Rights of the organization supersede the rights of the individual

All members are equal with equal rights A quorum must be present to conduct business Number to get there stated in bylaws Majority rules Silence is consent Majority is “more than half” of the number of

members voting

BASIC RULES

One speaker at a time Allow full debate Once decided, issue over for that meeting Stay on the issues and facts, never personal

Robert’s Rules in Plain Englishby

Doris Zimmerman

SUCCESSFUL BOARDS = SUCCESSFUL CHAPTERS Elections

Engaging the MembershipNew Board Members

Boards are TeamsDelegate & Motivate

• Every chapter leader is responsible for the success or failure of a chapter. Therefore, teamwork is a must.

BOARD ELECTIONS Hold Yearly

Vote half of boardEvery board member gets a two year termUnlimited re-election

Nominating CommitteeChair & Members must not be up for electionResponsible for…

• Gathering Nominations• Reviewing & Recommending Nominations• Coordinating Ballot• Tallying & Presenting Results (confidentiality)

REQUEST FOR NOMINATIONS

Send to entire membership Answer the questions

Why should I be a board member?What is the benefit?What will be my roles & responsibilities?

Encourage individuals you would like to see on the board

Provide adequate time to reply

OFFICER ELECTIONS

Only board members are eligible for officer positions

New Term limits Roles descriptions in the bylaws and on CORe Try to equally distribute the work load Leadership Transitions

CHAPTER PRESIDENT EXERCISE

Split into three teams. Each team will pick a leader (chapter president)

who will meet me up front for additional directions.

Teams will have 5 minutes to complete the exercise & present the results.

EFFECTIVE TEAMWORK Clear Purpose Informality Participation Listening Civilized Disagreement Consensus Decisions

EFFECTIVE TEAMWORK

Open Communication Clear Roles & Work Assignments Shared Leadership External Relations Style Diversity Self-Assessment

TYPICAL TEAM PROBLEMS

Teams try to do too much too soon Conflicts over differences in work styles (and/or

personality conflicts). Too much emphasis on results, not enough on

team processes and group dynamics. Unanticipated obstacle causes team to give up. Resistance to doing things differently. Lack of trust!

BUILDING TRUST

Create vs Build

Areas that can help build trust:CommitmentsConsistencyPredictability

GOAL SETTING & STRATEGIC PLANNING

STRATEGIC PLANNING

Create a visionBrainstorm/Strategic Planning

Go Beyond Date Setting Mission

What is your chapters mission? Who knows your chapters mission?

Long Term & Short Term GoalsAt a minimum think 2 years out.

STRATEGIC PLANNING

Get Organized Take Stock Set Direction Refine and Adopt Plan Implement Plan

HAVE FUN!

Be proud of your chapter & your chapter board members!

QUESTIONS & CONTACT INFORMATION

Robin FentonDirector, Chapter Support

SCTErfenton@scte.org

610-594-7329