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Primavera Project Management Insight

Primavera in NEP Market

& Primavera and EBS Integration

Oracle Primavera in the

Network Equipment Provider Business

72% OF CEOS

IDENTIFY THE ABILITY TO

MANAGE PROJECTS AS CRITICAL

TO THE FUTURE GROWTH OF

THE BUSINESS…

…JUST 11% ARE VERY CONFIDENT OF THEIR ABILITY TO MANAGE BUSINESS CRITICAL PROJECTS

Source: IPMA Study Sept. 2010

Executive Concerns

Oracle Primavera Track Record in Telecoms

• For over 25 years the telecom market has been an important market for Primavera

• We serve many customers across both the operator and equipment manufacturer sectors

• Some of our oldest and largest customers are in telecoms


As an indication of our customers in Telecoms:

“ORACLE IS A KEY PART OF NBN CO’S BUSINESS

STRATEGY…WE HAVE BEEN HIGHLY RELIANT ON THE BROAD SUITES OF PRODUCTS AVAILABLE FROM

ORACLE TO HELP ACHIEVE OUR GOALS.”

CLAIRE RAWLINS CIO

NBN CO LTD.

“ORACLE'S PRIMAVERA P6 ENTERPRISE PROJECT

PORTFOLIO MANAGEMENT ENABLES US TO RUN A LEANER BUSINESS WITHOUT PUTTING PROJECTS

AND CUSTOMER SATISFACTION AT RISK.”

SAVED AN ESTIMATED 10,000 WORK-HOURS ANNUALLY IN THE PROJECT PLANNING PROCESS THROUGH BETTER VERTICAL COLLABORATION, REAL-TIME PROJECT INTELLIGENCE, AND IMPROVED ANALYTICS

DARKO GRBOVIC

TELEKOM SRBIJA GROUP

Streamline management of the 20,000 network maintenance, repair, and upgrade projects it carries out each year to its infrastructure.

Begin new projects 50-70% faster and optimize use of human and material resources without impacting quality.

Improved productivity of infrastructure maintenance teams by 40% within six months of go-live and increased productivity by a further 10%

each year for the next three years.

Workforce optimization enabled the company to cut headcount requirements by 20%.


• To understand why telecoms customers choose Primavera, it is important to consider both:

– The requirements of the telecom market

...and

– The key strengths and capabilities of Primavera

Oracle Primavera Typical Challenges for Telecoms Manufacturers

Business Impact of Primavera

Save Money: optimising materials delivery based on the actual needs of the projects, minimise the use of contractors by avoiding ‘surprise’ skill shortages, manage customer expectations better by knowing when you will really be able to deliver.

Manage Changes: Capability to see the ripple effect across the entire organisation. This means seeing the future; the potential movement of contracted milestones, changes in skills use and costs at any particular time, the impact of change on forecast spending and of course accurate forecasts to complete and estimate at completion.

Simulate Alternative Scenarios: move resources, push back less critical, allow overtime etc. Simulations can be saved and shared until agreed and approved before executing change.

Save time. Save Money. Manage better.

Symptoms

Resource Requirements vs Availability: Operations teams cannot see when resources are used on bid work / bid teams cannot guarantee resources to deliver customer projects

Nobody really knows costs or profitability

Project Interdependence & Delays: Deliverables (i.e. software patch or enabling work) or key resources that need to move to other work have impact on other projects if they are not completed on time:

• Ripple or ‘domino’ effect across multiple projects

• Other projects shift in time • Resource planning is out of date

Oracle Primavera Typical Challenges for Telecoms Manufacturers

Business Impact of Primavera

• Coordination of people/skills, resources and logistics at the right time to deliver on expectations

• Primavera enables priority and allocation decisions for both the short and long term. Short term optimisation of resources that is based on a true picture of supply and demand means more efficient operations. Longer term visibility means accurate capacity planning.

• Primavera delivers a simple to use, but comprehensive tool that is appropriate to each users role. They can see and do what they need. Distributed input speeds the time to decision.

Save time. Save Money. Manage better.

Symptoms

Hard to estimate when materials and equipment is required:

• To avoid delays by late delivery, large and costly inventories are built

• Inventory is expensive and quickly becomes out of date

Managers suffer from lack of visibility:

• Across divisions and locations

• Performance and profitability

• Risks

• Actual progress and the impact that this has

Business Decisions What to invest in... and how to manage it

Initiatives

Investments

Ideas Potential investments

Oracle Primavera Project Portfolio Management

Portfolio Management & Optimization

Resource Management

Program & Project

Management

Risk Management

Contract Management

Investment Decision

Optimization

OPPM •Structured selection of investments •Management of all portfolios including oversight of Projects in wider portfolio set

P6 EPPM •Operational level portfolio management •Management of all elements of project/programme execution across enterprise

What enables Enterprise PPM?…

Simple projects

Vision

Business Goals Portfolio of Project executed investments

Complex Programmes

People plan with optimism. Then real life happens.....

What enables Enterprise PPM?…

Simple projects

Vision

Business Goals Portfolio of Project executed investments

Complex Programmes

Resource Management ,Risk Management, Content Management, Workflow, Contract Management, Cost Management, Operational Portfolio Management, Analytics and Reporting.

True enterprise activity and resource scheduling: See the ripple effect. Simulate the best scenarios to recover.

Slippage can be caused by the unforeseen, productivity, suppliers and lots of other things.... This is real life. Oracle Primavera P6 EPPM enables:

You to manage your project based business

Oracle Primavera Project Portfolio Management

Primavera delivers Complete and accurate set of information

management

multi - project management

project portfolio

management

program

management

project

management

functional/task

management

multi - project management

project portfolio

management

program

management

project

management

Portfolio Management & Optimization

Resource Management

Program & Project

Management

Risk Management

Contract Management

Investment Decision

Optimization

Document / Deliverable

Management

Driving Business Value The Impact of Enterprise Project Portfolio Management

Enterprise Project

Portfolio Management

Inefficiency Value

• Lack of Standards

• Unmitigated Risks

• Poor Accountability

• Inadequate

Capacity Planning

• Rework, Waste

• Overruns

• No Best Practices

• Process Inefficiency

• Projects on individual

laptops

• High TCO

• Strategic Alignment

• Governance

• Innovation

• Competitive Advantage

• Velocity, Agility

• Repeatable Success

• Successful Projects

• Visibility

• One version of the

“truth”

16

Industry specific cover image

Primavera and EBS Integration

- One solution for Enterprise Project Management

Project Execution Process Cycle

18

Past & Present Accounting

Future & What-if Planning

Corporate Operations & Control

Field Operations & Execution

Project Portfolio Planning

Project/Contract Execution

• Fully integrated project management with Oracle EBS and Primavera, allowing organizations to

•plan, •schedule, •perform and •account for projects

• Execute projects while maintaining appropriate project control and visibility

• Automating critical cross-system business processes and data flows

Project/Contract Control & Accounting

Project Execution - EBS

19








• Project financial plan structure • Project budgets & forecasts • Enterprise resource staffing • Project costing & billing • Contract management & payment • Financial performance & profitability

E-Business Suite

EBS

EBS-Primavera Integration Use Cases

EBS


• Initiate and approve projects/contracts before sharing with P6 & CM

• Generate budget/forecast from P6 schedule dates and resources requirements

• Staff P6 resource requirement demand • Initiate payment based on P6 progress/milestones and CM

progress negotiation • Collect field level contract costs from CM • Utilize CM for contract correspondence and documentation

repository

P6 Project Portfolio Planning & Execution

CM Contract Execution & Correspondence

Project Execution – P6

21








• Project work breakdown structure • Project scheduling & risk analysis • Project resource allocation • Team member progressing & collaboration • Portfolio analysis & schedule performance • Resource capacity planning & utilization

Primavera P6

P6


EBS


P6

Project Portfolio Planning & Execution

• Synchronize high level WBS with project financial structure from EBS

• Use EBS budget to plan project • Fill resource schedule demand using project resources staffed

from EBS • Track project progress against actual recorded costs from EBS

CM

Contract Execution & Correspondence

P6 – EBS Integration Project Planning and Resource Staffing

EBS Project

EBS Project Resource

Management

Primavera P6

Project Execution – Contract Manager

24








• Contract deliverables & documents • Contract correspondence & collaboration • Contract issue and change management • Contractor progress & payment verification

Contract Management

CM


EBS


P6


CM


• Use EBS budget and cost codes to manage contract • Verify contract deliverables based on P6 progress • Initiate contract change before finalizing in EBS • Update requisition with payment confirmation from EBS • Commitments updates in EBS


EBS


• Initiate and approve projects/contracts before sharing with P6 & CM • Generate budget/forecast from P6 schedule dates and resources

requirements • Staff P6 resource requirement demand • Initiate payment based on P6 progress/milestones and CM progress

negotiation • Collect field level contract costs from CM • Utilize CM for contract correspondence and documentation repository

P6


• Synchronize high level WBS with project financial structure from EBS • Use EBS budget to plan project • Fill resource schedule demand using project resources staffed from EBS • Track project progress against actual recorded costs from EBS

CM


• Use EBS budget and cost codes to manage contract • Verify contract deliverables based on P6 progress • Initiate contract change before finalizing in EBS • Update requisition with payment confirmation from EBS • Commitments updates in EBS

Project Execution – Analytics

28





Corporate Operations And

Financial Performance

Field Execution And

Schedule Performance

Analytics

Project Execution – Project Analytics

29







Field Execution And


• Funding, Budgets & Costs • Original, current and forecast budgets • Burdened, raw and billable costs • Project Revenue & Billing • Margin and revenue amounts • Invoice and retention amounts • Project Resource Staffing • Global skills repository and enterprise resource staffing • Organization utilization reporting • Project Profitability • Revenue and margin percentage and trends • Forecast variance and margin percent

Project Analytics

Analytics

Project Execution – P6 Analytics

30







Field Execution And


• Project Schedule • Dates, durations and percent completes • Planned, actual and at complt units and costs • Project Performance & Trending • At completion variances and schedule health • Operational Earned Value • Activity Resource Utilization • Resource task allocation and capacity plan. • Project productivity analysis and utilization reporting • Project Portfolio Analysis • Alignment to strategic objectives • Project portfolio performance

P6 Analytics

Analytics

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