primavera _ richard houghton _ integrated project control systems.pdf

The most comprehensive Oracle applications & technology content under one roof The most comprehensive Oracle applications & technology content under one roof

Integrated Project Control Systems

Richard Houghton -‐ MTM Planning Manager

The most comprehensive Oracle applications & technology content under one roof

PCS -‐ Ask ourselves

•  Why you do that? •  Choices? •  Who needs to be involved? •  Making a rod for our own backs? •  Advantages? •  What is the organisa>onal maturity? •  Why is this becoming the thing to do?


PCS – Background

• Disparate stand alone systems • Manages the systems interfaces, data

capture, data mining, forecasting, earned value, reporting, timesheet processing, benchmarking & financial controls

• Eliminate multiple entry of the same data into multiple systems


PCS - Objectives " Integrate our Financial, Estimating &

Planning Systems " Eliminate heavy reliance on excel " Centralised, reliable & secure database " Data captured generates useable metrics " Consistent workflow, procedures &

reporting " Win more work through excellence " Protect or increase our margin & efficiency


PCS – Our Choices

n  Use excel & generate reports using extracted data

n  Use some middleware to integrate what we already have

n  Develop an in-house system n  Use an “off the shelf” system n  Do nothing


PCS – the Scope

Expert Estimation

Reporting

MS Excel

Primavera P6

Mincom Ellipse

PRESENT

Extract Extract Extract

MS Excel

Reporting

Expert Estimation

Expert Estimation

ReportingReporting

MS ExcelMS Excel

Primavera P6

Primavera P6

Mincom EllipseMincom Ellipse

PRESENT

ExtractExtract ExtractExtract ExtractExtract

MS ExcelMS Excel

ReportingReporting

Expert Estimation

Reporting

Project Control System

Primavera P6

Mincom Ellipse

FUTURE

Expert Estimation

Expert Estimation

ReportingReporting



Primavera P6

Primavera P6

Mincom EllipseMincom Ellipse

FUTURE


PCS – the Components


PCS – The Benefits •  Consistent, traceable & accurate forecas>ng/repor>ng

•  Analyse mul>ple projects enabling performance comparison

•  Effec>vely measure earned value & cashflow •  Iden>fica>on & processing of varia>ons •  Structured change control •  Monitor risk alloca>on & funding •  Capture historical data for benchmarking •  Understand cause & effect


PCS – Potential Performance

n  230% more likely to deliver more than 90% of projects early/on time

n  188% more likely to deliver more than 90% of projects within budget

n  183% more likely to contain the budget overruns to be less than 10%

n  43% less likely to have poor performance on one project, have a ripple effect on others


PCS – Staff Implications

•  Improved consistent processes •  Eliminate multiple data entry •  More time to analyse & review results •  Allows recommendations & corrective actions


PCS – Other Considerations

n  Common WBS n  Practical & Useable n  Clearly understood processes n  Clear objectives n  Stakeholder buy-in


PCS – The Risks

•  Procedure / Work flow •  User Adop>on

•  Training •  System Interfaces

•  Unrealis>c expecta>ons


PCS – The Monster


PCS – Conclusion

l Consistent methods & reporting l Single data entry l Historical data l Best practice. Thank You Richard Houghton. MTM Planning Manager

primavera _ richard houghton _ integrated project control systems.pdf

Technology

pcs objectives

pcs staff implications

pcs potential performancen

data capture

data mining

multiple data entry

pcs background disparate

planning systems