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Prime Ministers Directive No.1 of 2009
AN INITIATIVE TO CONSOLIDATE THE INTEGRITY MANAGEMENT SYSTEM OF
MALAYSIAN GOVERNMENT ADMINISTRATION:
ESTABLISHMENT OF COMMITTEE ON INTEGRITY GOVERNANCE (CIG).
PRIME MINISTERS DEPARTMENT OF MALAYSIA
20 November 2009
This text is in English version translated from Bahasa Malaysia.The authoritative text shall be in the national language, Bahasa Malaysia.
Prime Ministers Directive No.1 of 2009
An Initiative to Consolidate the Integrity Management System of Malaysian Government Administration:
Establishment of Committee on Integrity Governance (CIG).
Table of Content
3. Current Development
4. Establishment Of Committee On Integrity Governance
5. Objectives Of Initiative In Consolidating Integrity
6. Terms Of Reference Of Committee on Integrity Governance (CIG)
7. Roles And Responsibilities
8. Members Of Committees
9. Regularity Of Meetings And Action Reports
10. Implementation Mechanism
11. The Role Of Leaders, Heads And Staff Of Department
12. Implementation Of Directive
Appendix A : Committee on Integrity Governance Structure (CIG) At Federal and State Level
Appendix B : Quarterly Feedback Report Committee on Integrity Governance (CIG)
Prime Ministers Directive No.1 of 2009
An Initiative to Consolidate the Integrity Management System of Malaysian
Establishment of Committee on Integrity Governance (CIG). 1. OBJECTIVE
The objective of this Directive is to enhance the management of the Malaysian Government Administration under the Special Cabinet Committee on Government Management Integrity (SCCGMI) chaired by the Right Honorable Prime Minister. The mechanism for implementation is through the establishment of Committee Integrity Governance (CIG) at the Federal and State levels to further strengthen the Management Integrity Committee that was initiated since 1998. This initiative focuses on strengthening quality delivery system of Public Administration based on aspects of integrity encompassed in the 7 terms of references. This effort is regarded as strategic extension and a comprehensive approach towards efforts to inculcate noble values, strengthen integrity, and combat the scourge of corruption, malpractices and abuse of power by public officials.
This Directive also aims at translating the aspiration and commitment of national leaders that underpins the concept of 1 Malaysia: People First, Performance Now in the implementation of public service delivery system for the general public. For this reason, satisfaction of customers and stakeholders should be a priority and performance continuously improved.
2.1 The threat of corruption and malpractices are socio-political symptoms that have become increasingly complex, inter-linked and dangerous to the integrity, stability and security of the nation. Research conducted in 1995-1996 by the Anti-Corruption Agency (ACA) Malaysia (which is known as the Malaysian Anti-Corruption Commission as of 1 January 2009) indicated that the level of corruption threat in a 20-year period (1976-1995) has been continuously on the increase and transgressed various sectors of society, more so within the Public Administration.
2.2 Based on a Survey of Public Perception of Corruption in Malaysia 2002 by
Universiti Kebangsaan Malaysia and Corruption Perception Indices from Integrity Perception Index surveys carried out by Malaysian Institute of Integrity (MII) in 2006, 2007 and 2008 and indicators based on statistics of corruption cases from 1996 to 2008 it reviews that the symptom of corruption is ever worrying. As such this symptom has to be dealt with
more comprehensively and effectively. It is our general knowledge and awareness that corruption, malpractices and abuse of power will disrupt socio-culture, socio-economy, socio-politics, national security and stability. The menace of corruption burdens society, wrought social injustice and tension. The consequences of all of these would be greed and betrayal of trust by those in position of power and influence.
2.3 As such, this problem should be apprehended in a more comprehensive,
concerted, and organized way encompassing not only aspects of prevention and eradication of corruption but also aspects of efficiency, transparency, integrity and accountability in Government administration.
2.4 Realising the situation and the needs mentioned above, and after studying
Policy Paper on Vision and Mission of Anti-Corruption Agency towards Achieving Vision 2020 Challenges and Action Strategies, the Cabinet at a meeting on 2nd April 1997 agreed:
2.4.1 that the Government sets in motion a mechanism on
prevention of corruption measures and the inculcation of noble values within government administration through the Special Cabinet Committee on Government Management Integrity whose scope of duties has been widened and given a new name as the Special Cabinet Committee On Government Management Integrity (SCCGMI) and the setting up of the Special Committee of Ethics, Quality and Productivity at government departmental and agency levels concerned;
2.4.2 that heads of departments, beginning with those departments
identified by the ACA, take proactive steps in planning internal measures for the internalization of noble values and prevention of corruption among their staffs through the Special Committee of Ethics, Quality and Productivity at the government departmental and agency levels;
2.4.3 that the programmed on prevention of corruption be
launched more comprehensively and involving various levels of society, especially the political and private sectors;
2.4.4 that the Government give additional financial grants needed
from time to time for the implementation of all the programmed and activities that are planned for; and
2.4.5 that the Special Cabinet Committee on Government
Management Integrity (SCCGMI) chaired by The Honorary Deputy Prime Minister is strengthens with more additional members and consolidated in their duties.
2.5 The SCCGMI meeting on 21st August 1997 decided that all government
agencies setup Integrity Management Committee (IMC) and apply the 8
IMC terms of reference. This is to reflect uniformity in the terms of reference for all the committees concerned which are incorporated under one structured implementation machinery in the movement to consolidate the integrity system of the administrative management of the Government of Malaysia. Subsequently, the Cabinet Committee meeting on 22nd October 1997 agreed to the setting up of similar Committees at the state and district levels. This is to ensure that the agencies operating at grass-root levels are also involved in the movement for enhancing traits of integrity in the administration of the country.
3. CURRENT DEVELOPMENTS
3.1 Towards the continuous enhancement of Public Service Delivery System,
various efforts to improve the quality of Public Service Delivery System have been carried out by the Government, especially within the past 10-year period (1998-2008). Hence to ensure that priority is given to the citizenry and performance is accorded importance, the Public Service Delivery System in Malaysia not only requires fulfilling the customer expectation but conversely has to be inspired and being driven towards a service beyond the ordinary and to achieve a level of Public Service which is excellent and of world standard. These efforts and initiatives are in line with the National Vision in the 9th Malaysia Plan. Changes and improvements need to be carried out continuously especially in simplifying complex and lengthy procedures, overcoming bureaucratic hassles as well as giving a friendly customer service. In this context, emphasis must be given on the service delivery system that is with integrity coupled with transparent, prompt, efficient, effective and accurate practices.
3.2 In line with the vision and requirement mentioned, various initiatives have
been introduced and implemented within the Public Service. Among the primary mechanisms that have been initiated are:
3.2.1 The establishment of Integrity Management Committee
(IMC) at Federal, State and District Level. This Directive concerns the Movement to Consolidate the Management Integrity System of the Government of Malaysia with the establishment of Integrity Management Committee (IMC) at Federal, State and District Levels. The formation of IMC is for the purpose of strengthening the integrity of government administration system in order that efforts in eradicating corruption, malpractices and abuse of power among public servants are continuously improved. This mechanism is enforced by virtue of the Right Honorable Prime Ministers Directive No.1 Year 1998 which was launched by the Prime Minister himself on the 8th January 1998.
3.2.2 The establishment of Task Force for Reducing
The establishment of Task Force for Reducing Bureaucratic Red-tape is to ensure the implementation of efforts in enhancing the work systems and procedures that are applicable to all ministries and the agencies under them and to ensure an efficient and effective service to their customers. At the same time, measures have been taken to study and identify obsolete laws and regulations, review the Clients Charter and make r