prize application template - european...

PRIZE APPLICATION TEMPLATE

Administrative Forms (Part A) Application (Part B)

5 July 2016

Disclaimer:

This document is aimed at informing potential contestants for the Horizon Prize for Low Carbon Hospital. It

serves only as an example. The actual web forms and templates, provided in the online submission system

under the Participant Portal, might differ from this example. Entries must be prepared and submitted via the

online submission system.

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European Commission - Research - Participants Proposal Submission Forms

Page 1 of 8H2020-Prize-2015.pdf - Ver 1.15 20150807 Last saved 03/09/2015 08:55:25

Horizon 2020Call:

Topic: Type of action:

Proposal number:

Proposal acronym:

Table of contents

Section Title Action

1 General information

2 Contestants & Contacts

How to fill in the formsThe administrative forms must be filled in for each proposal using the templates available in the submission system. Some data fields in the administrative forms are pre-filled based on the previous steps in the submission wizard.

Wherever in this text the term 'proposal' is used, it shall be understood to refer to an 'application'.

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Proposal ID Acronym

H2020-Prize-2015.pdf - Ver 1.15 20150807 Last saved 03/09/2015 08:55:25

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1 - General information

Topic Type of action

Call identifier Acronym

Proposal title The title should be no longer than 200 characters (with spaces) and should be understandable to the non-specialist in your field.

Note that for technical reasons, the following characters are not accepted in the Proposal Title and will be removed: < > " &

Abstract

The abstract (summary) should, at a glance, provide the reader with a clear understanding of the content of the application and its relation to the objectives of the contest. It must be short and precise and should not contain confidential information. Please use plain typed text, avoiding formulae and other special characters. The abstract must be written in English. There is a limit of 2000 characters (spaces and line breaks included).

Remaining characters 2000

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Proposal ID Acronym


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Declarations

1) In case of several contestants, the lead contestant declares to have the explicit consent of all contestants on their participation and on the content of this application.

2) The information contained in this proposal is correct and complete.

3) I hereby declare that:

- I have fully read and understood and agree to the official Rules of Contest.

- I am fully eligible and not excluded from participation in accordance with the Rules of Contest.

- All other contestants have confirmed that they are fully eligible and not excluded from participation in accordance with the Rules of Contest.

4) This application complies with ethical principles (including the highest standards of research integrity — as set out, for instance, in the European Code of Conduct for Research Integrity[1] — and including, in particular, avoiding fabrication, falsification, plagiarism or other research misconduct).

The coordinator is only responsible for the correctness of the information relating to his/her own organisation. Each applicant remains responsible for the correctness of the information related to him/her and declared above. If the proposal to be retained for EU funding, the coordinator and each beneficiary will be required to present a formal declaration in this respect.

According to Article 131 of the Financial Regulation of 25 October 2012 on the financial rules applicable to the general budget of the Union (Official Journal L 298 of 26.10.2012, p. 1) and Article 145 of its Rules of Application (Official Journal L 362, 31.12.2012, p.1) contestants found guilty of misrepresentation may be subject to administrative and financial penalties under certain conditions.

Personal data protection

Your reply to the prize application will involve the recording and processing of personal data (such as your name, address and CV), which will be processed pursuant to Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, your replies to the questions in this form and any personal data requested are required to assess your prize application in accordance with the specifications of the prize contest and will be processed solely for that purpose. Details concerning the processing of your personal data are available on the privacy statement at the page:

http://ec.europa.eu/dataprotectionofficer/privacystatement_publicprocurement_en.pdf

Contestants may lodge a complaint about the processing of their personal data with the European Data Protection Supervisor at any time.

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Proposal ID Acronym


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List of participants# Participant Legal Name Country

1

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Proposal ID Acronym


Short name null * Proposal

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Proposal ID Acronym


Short name

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2 - Administrative data

Lead ContestantPIC Legal name

Short name: Address of the organisation

Town

Postcode

Street

Country

Webpage

Legal Status of your organisation

Research and Innovation legal statuses

Public body .................................................... unknown Legal person .............................. unknown

Operating Grant ..........................noNon-profit ...................................................... unknown

International organisation .................................. unknown

International organisation of European interest ...... unknown

Secondary or Higher education establishment ....... unknown

Research organisation ..................................... unknown

SME self-declared status................................... unknown

SME self-assesment ........................................ unknown

SME validation sme.......................................... unknown

Based on the above details of the Beneficiary Registry the organisation is not an SME (small- and medium-sized enterprise) for the call.

NACE Code: -

Enterprise Data

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Proposal ID Acronym


Short name

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Person in charge of the proposal

The name and e-mail of contact persons are read-only in the administrative form, only additional details can be edited here. To give access rights and basic contact details of contact persons, please go back to Step 4 of the submission wizard and save the changes.

Town Post code

Street

Website

First name Last name

E-Mail

Position in org. Please indicate the position of the Contact Point above in the organisation.

Department Please indicate the department of the Contact Point above in the organisation

Phone 2 +xxx xxxxxxxxx Fax +xxx xxxxxxxxx

Sex Male FemaleTitle

Same as organisation address

Phone +xxx xxxxxxxxx

Country

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Validation result

Section Description

Show Error

Show Warning

The red 'Show Error' button indicates an error due to a missing or incorrect value related to the call eligibility criteria. The submission of the proposal will be blocked unless that specific field is corrected!

The yellow 'Show Warning' button indicates a warning due to a missing or incorrect value related to the call eligibility criteria. The submission of the proposal will not be blocked (proposal will be submitted with the missing or incorrect value).

The form has not yet been validated, click "Validate Form" to do so!

1

Please follow the structure of this template when preparing your entry. It has been designed to ensure that the important aspects of your work are presented in a way that will enable the experts to make an effective assessment against the evaluation criteria. Page limits: Part B should not be longer than 50 pages. You might be also asked to provide additional documentation during an onsite visit. Supporting documents such as tables, data sets, drawings, pictures and other clarifications that can be used when quantifying the results of the suggested solution in terms of key performance metrics can be provided as an annex and do not count towards the 50 page limitation.

For Part B the font allowed is Times New Roman and the minimum font size allowed is 11 points. The page size is A4, and all margins (top, bottom, left, right) should be at least 15 mm (not including any footers or headers).

If you attempt to upload an entry longer than the specified limits above, you will receive an automatic warning, and will be advised to shorten and re-upload the entry. After submission, any excess pages will be overprinted with a 'watermark', indicating to evaluators that these pages must be disregarded.

Please respect the page limit and do not take it as a target either! It is in your interest to keep your text as concise as possible, since experts rarely view unnecessarily long entries in a positive light.

2

COVER PAGE

Title of the application

Acronym of the application

List of contestant(s)

Table of Contents

Contestant No * Contestant organisation name Country

1 (Lead Contestant)

2 3

… * Please use the same numbering as that used in the administrative application forms (Part A).

3

1. OVERVIEW OF THE APPLICATION

1.1. The project team

Describe qualitatively the team that implemented the project.

1.2. The hospital

Describe the hospital building(s) and its (their) history.

1.3. The project

Describe the overall project, the main ideas, concept and assumptions involved. Explain the innovativeness of the solution.

2. DESCRIPTION OF THE INSTALLED ENERGY SYSTEM BEFORE THE PROJECT

Describe the solutions that had been previously (i.e. before this project) implemented for the supply of energy (heat, cooling and electricity) to the hospital. Provide quantified data on the energy consumed and its seasonal and daily variation before the project.

3. DETAILED DESCRIPTION OF THE PROJECT

3.1. The new combined heat and power system

Describe the new system chosen to provide energy (heat, cooling and electricity) to the hospital. Present the quantified theoretical data of the system. The contribution of each renewable energy technology needs to be clearly presented. The energy storage component needs to be clearly presented. Describe the assumptions leading to the solutions.

Present the time line of your project from inception to operation with the major milestones.

Present the results of the operation of the new energy solution. Provide quantified data on the energy produced and consumed, on the overall efficiencies and on the duration of operation. Present the seasonal and daily variations. If it is relevant, present relevant information on meteorological parameters during the period of operation (e.g. quality of the solar resource, quality of the wind resource).

3.2. Reliability, easy maintenance and safety of operation

Provide a description of and quantified information on the incidents occurred and interventions needed during the commissioning period and during the period of operation of the new installation.

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3.3. CO2 emission reduction and sustainability aspects, potential energy savings

Provide relevant quantified data to compare the new and the old installation. If biomass is used in the new installation, provide relevant information on biomass logistics.

3.4. Minimal/non-invasive impact on premises

Provide information on the quality of the integration of the new energy system on the hospital premises through drawings, sketches and photos.

3.5. Low operation and maintenance costs

Provide a cost analysis of the new energy system and a comparison with the previous system.

3.6. Involvement of the public

Describe how the potential users (e.g. medical staff and patients) and the neighbourhood (e.g. inhabitants, municipal authorities, NGOs) were involved, how they interacted with the project and how their opinion was taken into account.

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