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Emergency Responseand

Damage AssessmentManual

YOUR COMMUNITYINFORMATION HERE

Developed in Partnership with The Oakland County Building Officials Association

and Oakland County Homeland Security Division

Updated: April 22, 2015

TABLE OF CONTENTS

PRIMARY EMERGENCY RESPONSE PLAN PagePrimary Emergency Response Organizational Chart............................................................................1General Responsibilities........................................................................................................................2Leadership Line of Succession and Contact Information...................................................................3-5Concept of Operations...........................................................................................................................6

DAMAGE ASSESSMENT RESPONSIBILITIESBuilding Department Responsibilities................................................................................................7-9Emergency Personnel Responsibilities...........................................................................................10-14Damage Assessment Team Organization Chart..................................................................................15

PROCEDURESField Inspection Procedures.................................................................................................................16Communication Procedures.................................................................................................................17Office Procedures.................................................................................................................................18Mapping Procedure (damage categories and color coding).................................................................19

STAFFING RESOURCESBuilding Department Contact List.......................................................................................................20General Phone List.........................................................................................................................21-22OCBOA Disaster Readiness Members...........................................................................................23-25 Purpose of OCBOA Disaster Readiness Members..................................................................26.1 Procedure for assembling Damage Assessment Teams...........................................................26.2 Interlocal Agreement (See Attachment A)..............................................................................26.3 Damage Assessment Team Inspectors.....................................................................................26.4 Oakland County Emergency Operations Center Contact List.................................................26.5 Disaster Readiness Members Area Map..................................................................................26.6

EQUIPMENT & SUPPLIESBuilding Department Vehicle List.......................................................................................................27Emergency Equipment and Supply List...............................................................................................28Equipment Resource Tracking Sheet...................................................................................................29Field Emergency Kit Contents........................................................................................................30-31Office Emergency Kit Contents......................................................................................................32-34Management Staff Emergency Kit Contents..................................................................................35-36Identification Card...............................................................................................................................37

PUBLIC BUILDINGSList of Public Buildings..................................................................................................................38-39Public Buildings Map...........................................................................................................................40

PLACARDSRed = Destroyed [Unsafe]................................................................................................................... 41Orange = Major Damage [Not Habitable].......................................................................................... 42Yellow = Minor Damage [Not Habitable].......................................................................................... 43Green = Affected [Habitable]............................................................................................................. 44

FORMSDamage Assessment Status ReportDamage Survey WorksheetDamage Survey for Businesses and Non-Profits

Attachment A: Interlocal AgreementAttachment B: Michigan Damage Assessment Handbook; dated November 2013

PRIMARY EMERGENCY RESPONSE ORGANIZATIONAL CHART

ELECTED OFFICIAL ORCHIEF EXECUTIVE

EMERGENCY MANAGEMENT COORDINATOR

FIRE DEPARTMENT INCIDENT

COMMANDER

POLICE DEPARTMENT COMMANDER

DEPARTMENT OF PUBLIC SERVICE COORDINATOR

BUILDING DEPARTMENT

COORDINATOR

PLANNING SECTION COORDINATOR

EMS RESCUE TEAMS

FIRE SERVICE TEAMS

RESPONSE TEAMS

RESPONSE TEAMS

PUBLIC UTILITY DAMAGE

ASSESSMENT

PRIVATE DAMAGE

ASSESSMENT

PUBLIC DAMAGE

ASSESSMENT

DATA ANALYST

FINANCIAL ANALYST

STATUS RECORDS

COMMUNICATIONS SPECIALIST

1

GENERAL RESPONSIBILITIES

ELECTED OFFICIAL OR CHIEF EXECUTIVE: Responsible for communication to media. Receives information from the Emergency Management Coordinator and declares a local “State of Emergency” or “State of Disaster”.

EMERGENCY MANAGEMENT COORDINATOR: Responsible for coordinating the entire Emergency Response and Recovery Operations. Responsible for completing the Incident Report and Jurisdictional Situation Report.

FIRE DEPARTMENT INCIDENT COMMANDER: Responsible for coordinating EMS and Fire Service Emergency Response. Provides continuous status reports to Planning Section.

POLICE DEPARTMENT COMMANDER: Responsible for Law Enforcement Response Team handling crowd control, traffic incidents and overall public safety. Provides status reports to Planning Section.

DPS COORDINATOR: Responsible for the coordination of DPS Response Team for clean up, debris removal and heavy equipment assistance. Also responsible for public damage assessment of utilities, roads, bridges, etc. Provides status reports to Planning Section.

BUILDING DEPARTMENT COORDINATOR: Responsible for public and private damage assessment teams. Provides mapping and damage assessment reports to Planning Section.

PLANNING SECTION COORDINATOR: Responsible for compiling data received from Fire, Police, DPS and Building. Develops mapping system to show type and extent of damage as reported. Compiles all disaster related costs. Provides continuous updates to the Emergency Management Coordinator (EMC). Works with all other leaders to assist the EMC in completing the Incident Report and Jurisdictional Situation Report.

2

LEADERSHIP LINE OF SUCCESSIONAND

CONTACT INFORMATION

ELECTED OFFICIAL OR CHIEF EXECUTIVE

1. Name: Address: Home Phone:Cell:Personal Cell:Radio Call #:

2. Name: Address: Home Phone:Cell:Personal Cell:Radio Call #

EMERGENCY MANAGEMENT COORDINATOR



3


CONTACT INFORMATION

FIRE DEPARTMENT INCIDENT COMMANDER



POLICE DEPARTMENT COMMANDER



DPS COORDINATOR



4


CONTACT INFORMATION

BUILDING DEPARTMENT COORDINATOR



PLANNING SECTION COORDINATOR



5

CONCEPT OF OPERATIONS

The Fire and Police Departments will provide the initial response. The Fire Department Incident

Commander will contact the Emergency Management Coordinator (EMC) if additional manpower is

needed. The EMC will contact the DPS, Building and Planning Coordinators, if necessary. The Fire,

Police, DPS and Building leaders will perform an initial assessment and provide data for the Incident

Report to the EMC. Based on the initial assessment, each leader will determine the staff needed to

perform Emergency Response and Damage Assessment. The leaders will contact the staff and

coordinate activities in their respective areas and communicate with each other during the disaster

response. All field reports will be compiled, logged, mapped, and then submitted to the Planning

Section for coordination and final data compilation. This final data will be communicated to the EMC.

All the leaders will assist the EMC in completing the Jurisdictional Situation Report.

6

BUILDING DEPARTMENT RESPONSIBILITIES

1 Provide initial assessment

1.1 Designate staff or team members to perform initial assessment

1.2 Obtain required supplies

1.3 Determine the extent and severity of the disaster

1.4 Collect or estimate the following initial data/information (see “Damage Assessment Status” Report):

1.4.1 Estimated number of homes damaged

1.4.2 Estimated number of homes destroyed

1.4.3 Estimated number of businesses damaged

1.4.4 Estimated number of businesses destroyed

1.4.5 Damage to public buildings

1.4.5.1 Number damaged

1.4.5.2 Extent of damage

1.4.5.3 Estimated cost

1.5 Determine the personnel required to perform detailed damage assessment

1.6 Contact necessary staff for response.

2 Plot initial assessment information on city maps

2.1 Based on information from initial assessment teams identify areas to be inspected by detailed damage

assessment teams.

3 Prepare damage assessment team organization chart

3.1 Using “Organization Chart” (page 15) complete chart with names of actual staff members responding

to disaster.

3.2 Assign staff member to pick up necessary emergency kits, radios, cameras and equipment etc.

3.3 Set up damage assessment teams, two (2) staff members per team. At least one (1) must have

building construction experience.

4 Conduct office and field inspection briefings

4.1 Office team (Office Operations Coordinator)

4.1.1 Review organization chart.

4.1.2 Assign office personnel to their positions per organization chart.

4.1.3 Review “Emergency Personnel Responsibilities” (see pages 10-14).

4.2 Field team (Field Operations Coordinator)


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4.2.2 Assign team number to each two (2)-member team; refer to organization chart.

4.2.3 Review “Field Inspection Procedures” (see page 16).

4.2.4 Stress safety in the field.

4.2.5 Teams to report back to Emergency Operations Center and report inspection results to Field

Operations Coordinator or Office Operations Coordinator at determined intervals.

4.2.6 All media relations to be directed to Public Relations Officer.

4.2.7 Review use of “Damage Survey Worksheet” provided in emergency kits.

4.2.8 Assign inspection areas.

4.2.9 Field teams receive emergency kits and equipment.

5 Provide damage assessment of private and public buildings and structures.

5.1 Field teams assigned areas and report inspection results at designated intervals to designated

authority.

6 Inspect and placard structures for safety and habitability.

6.1 Field teams inspect and placard buildings and structures in accordance with “Field Inspection

Procedures” (see page 16).

7 Plot damage assessment information on status boards and city maps.

7.1 Office staff monitors results and plots on status boards. Coordinate with other departments as

needed.

7.2 Field Operations Coordinator monitors status of field operations and communicates status to office

staff who plot on “Field Operations City Map.”

7.2.1 Areas completed, areas being inspected, areas waiting for inspection.

8 Collect information and provide to City Emergency Management Coordinator to be forwarded to County for

completion of Jurisdiction Situation Report.

8.1 Office Operations Coordinator monitors collection of information, coordinates with Department of

Public Service and Parks & Forestry and provides information to City Emergency Management

Coordinator.

9 Coordinate Damage Assessment with Department of Public Service and Parks & Forestry.

9.1 Field and Office Operations Coordinators to work with Department of Public Service and Parks &

Forestry in compiling information required for Jurisdiction Situation Report.


10 Maintain records of all actions.

10.1 Office Operations Coordinator to monitor and verify that records are kept and maintained for all

activities during and after the disaster. These records should include the following:

10.1.1 Organization chart.

10.1.2 Staff member’s names, assignments and hours worked.

10.1.3 All maps used by the Building Department throughout the disaster.

10.1.4 Details, information and reports collected from field teams.

10.1.5 All forms and “Damage Survey Worksheets.”

10.1.6 Any other information necessary.

11 Provide more detailed follow up assessment.

11.1 Field teams will provide a second more detailed assessment of damaged buildings when appropriate.

This second assessment will more closely define the cost and extent of damage.

11.2 This will identify specific concerns with each building that will help in the rebuilding process.

12 Provide post-disaster assistance

12.1 Prepare news release, explaining the process and requirements for obtaining building permits for

reconstruction, repair or demolition.

12.2 Expedite the demolition of unsafe and damaged structures as allowed by the building code and state

laws.

12.3 Determine and prepare responses to the following questions, if applicable.

12.3.1 Is a detailed inspection required prior to issuing a building permit?

12.3.2 What happens to permits issued prior to disaster?

12.3.3 Will fees be waived for these permits?

12.3.4 How will non-structural repairs such as doors, windows, siding and roofs be handled?

12.3.5 Are permits going to be issued in the field, at Building Department, neighborhood

substation or only at the main office?

12.3.6 Will plans for new construction be accepted during the rebuilding/recovery process?

12.3.7 Will there be a moratorium on new construction?

8

EMERGENCY PERSONNEL

RESPONSIBILITIES

1. BUILDING DEPARTMENT COORDINATOR

1.1. Report in at emergency operations center.

1.2. Assist in initial assessment.

1.2.1. Set up teams if needed. Obtain required supplies/kits. (See “Emergency Equipment and Supply

List” page 28).

1.2.2.Determine the extent and severity of disaster.

1.2.3.Collect data required for completion of “Damage Assessment Status Report” form.

1.2.4. Provide data to Emergency Management Coordinator for input into the “MICIMS Damage

Assessment Board”.

1.2.5.Determine number of assessment teams and administrative support required.

1.2.6.Coordinate with other Departments to determine total staff required.

1.2.7. Contact necessary staff (see “Building Department Contact List” page 20). Delegate if necessary.

1.3. Plot initial assessment information on city maps.

1.3.1.Map out disaster area.

1.3.2.Determine borders of disaster.

1.3.3.Determine areas with most damage

1.3.4.Identify areas to be inspected by damage assessment teams

1.4. Prepare damage assessment team organization chart.

1.4.1. Using “Organization Chart” (page 15), complete with names of actual staff members responding

to the disaster.

1.4.2. Assign staff member to pick up necessary emergency kits, radios, cameras and other equipment

(see “Emergency Equipment and Supply List” page 28).

1.4.3. Set Up damage assessment teams, two (2) staff members per team. At least one (1) must have

building construction experience.

1.5. Conduct briefing with Field and Office Operations Coordinators.

1.5.1.Review responsibilities and organization chart.

1.6. Check-in emergency staff and direct to Field or Office Operations Coordinator as appropriate.

1.7. Monitor overall damage assessment operation. Respond as necessary to ensure efficiency and

effectiveness.

1.8. Communicate with Emergency Operations Coordinator and other departments and provide any help or

assistance needed.

10

EMERGENCY PERSONNELRESPONSIBILITIES

2. FIELD OPERATIONS COORDINATOR

2.1. Report-in at Emergency Operations Center and also to Building Department Coordinator.

2.2. Attend briefing with Building Department Coordinator.

2.3. Assist in preparation of organization chart.

2.4. Conduct field inspection team briefing.

2.4.1.Review organization chart.

2.4.2.Assign team number to each two (2) member team; refer to organization chart.

2.4.3.Review “Field Inspection Procedures” (see page 16).

2.4.4.Stress safety in the field.

2.4.5.All media relations to be directed to Public Relations Officer.

2.4.6.Review use of “Damage Survey Worksheet” provided in emergency kits.

2.4.7.Assign inspection areas.

2.4.8.Field teams to receive emergency kit and equipment.

2.5. Monitor field operations and respond as necessary to ensure accuracy, efficiency and effectiveness.

2.6. Communicate with Building Department Coordinator, Office Operations Coordinator, and personnel

from other Departments. Provide updates and assistance as needed.

2.7. Work with Office Operations Coordinator to ensure field team reports are completed properly and

provided to office staff.

3. OFFICE OPERATIONS COORDINATOR

3.1. Report-in at Emergency Operations Center and also to Building Department Coordinator.


3.3. Assist in preparation of organization chart.

3.4. Determine resources and equipment available to office clerks; computer, copiers, phones, etc.

3.5. Set up office work area. Arrange tables and chairs for workflow.

3.6. Review and organize emergency office supplies

3.7. Conduct office team briefing.


3.3.2 Assign administrative assistants and office personnel to their positions per organizational chart.

3.3.3 Review “Emergency Personnel Responsibilities” (see pages 10-14).

3.8. Responsible for all record keeping functions of the department.

3.9. Work with mapping clerk to ensure current, accurate and complete information is depicted.

11


3.10. Communicate with Building Department Coordinator, Field Operations Coordinator and personnel

from other Departments. Provide updates and assistance as needed.

3.11. Work with Field Operations Coordinator to ensure field team reports are completed properly and

provided to office staff.

3.12. Coordinate collection of damage assessment information with Department of Public Service and Parks

& Forestry and provide to Emergency Management Coordinator. This information will be forwarded

to Oakland County for completion of Jurisdiction Situation Report.

3.13. Responsible for keeping and maintaining a list of emergency personnel who have responded along with

any pertinent contact information; cell number, pager number, radio call number, etc.

3.14. Monitor office operations and respond as necessary to ensure accuracy, efficiency and effectiveness.

4. ASSISTANT TO BUILDING DEPARTMENT COORDINATOR

4.1. Report in at Emergency Operations Center and also to Building Department Coordinator.


4.3. Stay with Building Department Coordinator and assist as needed.

4.3.1. Take notes and record communications.

4.3.2. Pass along and retrieve information as needed.

5. ADMINISTRATIVE ASSISTANT #1

5.1. Report in at Emergency Operations Center, Building Department Coordinator and Office Operations

Coordinator.

5.2. Attend briefing with Office Operations Coordinator.

5.3. Responsible for organization and set up of office area, equipment and supplies.

5.4. Responsible for Communication Research and Supply clerks.

5.5. Ensure accurate records are maintained of all activities.

5.6. Maintain adequate supplies for office and field teams.

5.7. Monitor separation and distribution of field reports to appropriate clerks.

5.8. Communicate as needed with Office Operations Coordinator.

6. ADMINISTRATIVE ASSISTANT #2

6.1. Report-in to Emergency Operations Center, Building Department Coordinator and Office Operations

Coordinator.

12



6.3. Assist in organization and set up of office are, equipment and supplies.

6.4. Responsible for mapping clerk and public and private assessment clerks.

6.5. Reviews, organizes and submits completed reports to Office Operations Coordinator.

6.6. Ensure accurate, current and complete information is depicted on maps.

7. CRS CLERK (CRS = Communications, Research and Supply)


Coordinator.

7.2. Attend briefing with Office Operations Coordinator

7.3. Responsible for sign in and out of all Building Department personnel and equipment.

7.4. Responsible for posting Organization Chart.

7.5. Responsible for updating Field Operations Map as directed by Field Operations Coordinator.

7.5.1. Field Operations Map to indicate location of teams, areas assigned, areas completed, areas

being inspected, areas waiting for inspection.

7.6. Receives “Damage Survey Worksheet” and other reports from Field or Office Operations Coordinator.

7.7. Separates worksheets and reports into public and private. Route to respective clerk.

7.8. Tracks worksheets and reports received and whom they were routed to.

7.9. Responsible for organizing office materials.

7.10. Stores, reproduces and distributes all disaster forms.

7.11. Responsible for storing, obtaining and distributing all disaster supplies required by the field inspection

teams and office personnel.

7.12. Maintains access to all necessary equipment; fax, phones, copier, etc.

7.13. Sets up and monitors charging stations for all electronic equipment.

7.14. Answers phones and provides other assistance as needed.

8. MAPPING CLERK


Coordinator.

8.2. Attend briefing with Operations Office Coordinator.

8.3. Responsible for setup, updating and coordinating mapping operations, including the following:

8.3.1. Initial assessment mapping.

8.3.2. Individual team area maps

8.3.3. Updating maps in accordance with the “Mapping Procedure” page 19.

13


8.3.4. Overall damage assessment map.

8.3.5. Coordination with other Departments.

9. ASSESSMENT CLERK PRIVATE AND PUBLIC


Coordinator.


9.3 Evaluate and record data received from Research Clerk/Field Inspection Teams.

9.4 Complete reports and submit to Administrative Assistant #2.

9.5 Public buildings and structures are Schools, Universities, City owned buildings, etc. (see “List of

Public Buildings” pages 38-39). All others are considered private.

10. FIELD INSPECTOR

10.1. Report-in to emergency Operations Center, Building Department Coordinator and Field Operations

Coordinator.

10.2. Attend briefing with Field Operations Coordinator.

10.3. Responsible for inspection of damaged public and private buildings in accordance with “Field

Inspection Procedures” (page 16).

14

DAM AGE ASSESSMENT TEAM ORGANIZATION CHART

Building Department Coordinator

Office Operations Coordinator

Assistant to Building Dept. Coordinator

Field Operations Coordinator

Administrative Assistant #1

Administrative Assistant #2

Field Inspection Team #1


CRS Clerk #1 CRS Clerk #2 Mapping Clerk Assessment Clerk(Private)

Assessment Clerk(Public)






Date: __________________Time:__________________Prepared by:_____________________________Revise Time: ____________________________Revised by: _____________________________

CRS=Communication, Research & Supply Clerk

15

Field Inspection Procedures

1. All team members must be briefed by Field Operations Coordinator before going into the field.

2. Field teams will consist of two (2) or more individuals per team. No individual should be in the field unless authorized by the Building Department Coordinator.

3. Each team should receive the following: -Keys to vehicle if needed, radio, cell phone and camera -Emergency kit (see “Field Emergency Kit Contents” pages 30-31).

4. Each team must turn on and perform radio check with portable and car radio before leaving.

5. Each team must report to their supervisor or Building Department Coordinator when they have arrived at their assigned area using their car radio.

6. Each team must report to their supervisor or Building Department Coordinator every thirty (30) minutes or more frequently as necessary using their car radio.

7. Each team must return to the Emergency Operations Center (Damage Assessment Center) as required in the briefing. Sign in and report to Field Operations Coordinator for debriefing. After debriefing, submit all reports to the CRS Clerk or Office Operations Coordinator if CRS Clerk is not available. Prepare by replenishing supplies and materials for re-assignment or to continue with prior assignment. Additional supplies can be obtained from the CRS Clerk.

8. Each team will be assigned specific areas to perform inspections.

9. Each team member must sign in and out with the CRS Clerk.

10. One team member will be in charge of completing the “Damage Survey Worksheet.”

11. Inspect each building or structure and fill out the required information on the “Damage Survey Worksheet.”

12. Use the guidelines and categories on the “Damage Survey Worksheet” to determine classification of each building or structure.

13. Differences of opinions between inspectors shall be resolved in the field. If consensus cannot be reached on how to classify a building or any other issue, the most restrictive shall apply.

14. Placard the building or structure with the appropriate color-coded placard.Red = Destroyed [100% - not habitable or useable]Orange = Major Damage [≥50% damaged; not habitable/useable; structural damage, repair likely to take more than 30 days]Yellow = Minor Damage [<50% damaged; not habitable/useable, repairs likely to take less than 30 days]Green = Affected [Habitable/useable; requires mostly cosmetic repairs]

15. Take a picture of each building or structure inspected. Keep log to identify pictures.

16. Identify each property inspected by placing a placard on a visible portion of the structure, if this isn’t possible paint an “X” on the lawn near the street using the material provided in your emergency kit.

16

COMMUNICATION PROCEDURES

It is possible that you may not have in-vehicle radios or hand-held radios. Clarify communication procedures prior to leaving Emergency Operations Center. If cell phones are used, make sure the battery is charged and you have all phone numbers to be able to make necessary communications.

Cell Phone: When using a cell phone, identify yourself and your location when you make contact. Keep your communication concise and specific. Clearly ask for any information you need. Car Radios are for talking to someone within a 20-25 mile radius maximum. The car radio should be used whenever possible to communicate with the Emergency Operations Center/Damage Assessment Center.

Portable Radios are for talking to someone with a 1-2 mile radius maximum. Portable radios are for communication between field personnel who are away from their car radio.

When you use the radio remember to:

1. Make sure the channel is clear before you use the radio. Do not interrupt any radio traffic especially emergency communication.

2. Always maintain a clear and calm voice.

3. Be concise and precise with your conversation.

4. Give the person you are calling enough time to answer.

5. The public may be listening; be respectful and cautious in what you say.

Example of the proper way to call on the radio:Call ID 40-22 40-22 to Station 40Base Station 40: Go for Station 40Call ID 40-22: I have arrived at my assigned area and will begin my inspections at the

corner of Main and 1st Street.Base Station 40: Station 40 copies; arrived and starting inspections at Main and 1st Street.

If you are not sure or have questions regarding the proper use of the radios please contact the Building Department Coordinator.

1717

Office Procedures

1. All team members must be briefed and receive their assignment from the Office Operations Coordinator.

2. Field Inspection Team “Damage Survey Worksheets”, pictures and other reports are given to the Research Clerk by the Field or Office Coordinator.

3. CRS Clerk separates worksheets and reports into public and private (see “List of Public Buildings” pages 38-39), makes copies for Mapping Clerk, then routes originals to respective Assessment Clerks.

4. Mapping Clerk plots information from worksheets and reports on maps using the “Mapping Procedure” (page 19).

5. CRS Clerk separates pictures into public and private then submits pictures to Office Coordinator.

6. Assessment Clerks (public and private) evaluate worksheets and reports, record data and submit completed reports to Administrative Assistant #2.

7. Separate reports must be completed for private and public buildings and structures (see “List of Public Buildings” pages 38-39).

8. Assessment Clerks give original field team worksheets and reports to CRS Clerk for filing.

9. Administrative Assistant #2 reviews Assessment Clerks reports for accuracy and completeness then submits reports to Office Coordinator.

10. Office Coordinator reviews reports with Building Department Coordinator then coordinates with Department of Public Service and other departments and submits information to City Emergency Management Coordinator.

11. All clerks to assist in answering phones and assisting other departments as needed.

12. CRS Clerk to obtain and distribute all disaster supplies to Field Teams and office personnel.

18

Mapping Procedure

Damage Categories & Color Coding

3 RED – DESTROYED 100% -not habitable or useable. Structure is not habitable/usable, and cannot be repaired to make habitable/usable. Structure is a total loss; the cost of repairs exceed replacement cost. Generally, what is left will have to be bulldozed off or dismantled for new construction.

Flooding structures with over 2 feet of water covering the first floor can be considered destroyed.

2 ORANGE – MAJOR DAMAGE 50% or more damage; Not habitable/useable; repairs likely to take more than 30 days. Structure requires extensive repairs before it can be used again. Involves the structural features affecting strength and safety. Examples: building off foundation; collapse of any part of building; severely cracked walls; major roof damage; building obviously not straight or level; bulging or slanting wall; collapsed roadbed or bridge deck; etc.

For flooding structures with no basement, 2 feet of water covering the first floor can be considered major damage. For structures with a basement, if the flooding has caused structural damage, it can be considered major damage.

1 YELLOW – MINOR DAMAGE <50% damaged; not habitable/useable; repairs likely to take less than 30 days; minor repairs only: Structure is habitable/usable, but requires minor repairs to return to pre-disaster condition. Examples: lost shingles or other minor roof problems, broken windows, walls, doors, plugged or broken plumbing, power lines down, minor potholes in road or bridge, deck, etc.

For flooding structures with no basement that have less than 2 feet of water covering the first floor can be considered to have minor damage. For structures with basements, less than 8 feet of water in the basement can be considered minor damage.

0 GREEN = Affected Habitable/useable; requires mostly cosmetic repairs. Flooding; no basement – minor access problems; basement – less than 1 foot of water in the basement.

The mapping Clerk should use colored markers to color the properties on the Damage Assessment Maps to reflect the results of the Field Inspections.

Each map should have a key to identify each color used. Copies of these maps should be made available to the Emergency Operations Manager.

19

BUILDING DEPARTMENT CONTACT LIST

NAME POSITION ACT 54 REG

HOME PHONE #

CITY CELL # CITY PAGER #

PERSONAL CELL #

RADIO CALL #

20

G E N E R A L P H O N E L I S T

21

G E N E R A L P H O N E L I S T

22

INTER-LOCAL MEMBERS

NAME CVT CONTACT NAME

ADDRESS STREET CITY STAT

E ZIP OFFICE PHONE CELL PHONE EMAIL

Addison Twp. Mike Boisvert 1440 Rochester Rd. Leonard MI 48367 248-628-5409

Ext. 19 n/a [email protected]

Auburn Hills City Jeff Spencer 1827 N. Squirrel Rd. Auburn Hills MI 48326 248-370-9400 248-364-6940 [email protected]

Berkley City Dwayne Franks 3338 Coolidge Highway Berkley MI 48072 248-546-2420 313-304-0237 [email protected]

Beverly Hills Village Jason Craig (RO) 18500 W. 13 Mile

Rd. Beverly Hills MI 48025 248-646-6404 n/a [email protected]

Bingham Farms Village n/a 24255 13 Mile Rd. #190

Bingham Farms MI 48025 248-644-0044 n/a n/a

Birmingham City Bruce Johnson 151 Martin St. Birmingham MI 48009 248-530-1842 248-321-9238 [email protected]

Bloomfield Hills City Jeff Wren 45 E. Long Lake Rd.

Bloomfield Hills MI 48304 248-530-1408 248-515-6253 [email protected]

Bloomfield Twp. George Kilpatrick 4200 Telegraph

Rd.Bloomfield

Hills MI 48302 248-594-2847 n/a [email protected]

Brandon Twp. William Dinnan 395 Mill St. Ortonville MI 48462 248-627-4918 248-620-1163 buildinginspector@brandontownship.

usClarkston City Craig Strong 375 Depot Rd. Clarkston MI 48346 248-625-1559 n/a [email protected]

Clawson City James Albus 425 N. Main St. Clawson MI 48017 248-435-4500 248-388-8640 [email protected]

Commerce Twp. Twp. Jay James 2009 Township Dr.

Commerce Township MI 48390 248-960-7060 248-872-3246 [email protected]

Farmington Hills City Larry Andree 31555 W. 11 Mile Rd.

Farmington Hills MI 48336 248-871-2400 248-231-8462 [email protected]

Farmington City Chuck Eudy 23600 Liberty St. Farmington MI 48335 248-474-5500 n/a [email protected]

Ferndale City Marc Howell 300 E. 9 Mile Rd. Ferndale MI 48220 248-546-2360 248-867-0514 [email protected]

Franklin Village Bill Dinnan 32325 Franklin Rd. Franklin MI 48025 248-626-9666 248-620-1163 [email protected]

Green Oak Twp. Wayne Jewell 10001 Silver Lake Road Brighton MI 48116 810-231-1333 n/a [email protected]

Groveland Twp. Steve McGee 4695 Grange Hall Rd. Holly MI 48442 248-634-4152 248-467-0078 [email protected]

Hazel Park City Roger Pinch 111 E. 9 Mile Rd. Hazel Park MI 48030 248-546-4064 n/a [email protected]

Highland Twp. Stephen Davies 205 N. John St. Highland MI 48357 248-887-3791 n/a [email protected]

Holly Twp. David Schang 102 Civic Dr. Holly MI 48442 248-634-9331 248-531-0006 [email protected]

OCBOA DISASTER READINESS MEMBERSUPDATED 04/22/15

mailto:[email protected]

INTER-LOCAL MEMBERS




Holly Village Steve McGee 202S. Saginaw

St. Holly MI 48442 248-634-9571 248-467-0078 [email protected]

Woods City Ray Lee 26815 Scotia Rd.Huntington

Woods MI 48070 248-541-4300 n/a [email protected]

Independence Twp. Dave Belcker 6483

Waldon Center Dr. PO Box 69 Clarkston MI 48347 248-625-5111 248-240-3160 [email protected]

Keego Harbor City Curtis Stone 2025

Beechmont Rd. PO Box

665Keego Harbor MI 48320 248-682-1930 n/a [email protected]

Lake Angelus CityBrian

Oppmann 45 Gallogly Rd.Lake

Angelus MI 48326 248-335-5396 n/a [email protected]

Lake Orion Village Mario Ortaga 37 E. Flint St. Lake Orion MI 48362 248-693-8391 n/a [email protected]

Lathrup Village City Jim Wright 27400Southfield

Rd.Lathrup Village MI 48076 248-557-2600 n/a [email protected]

Leonard Village Tim Hollis 23

E. Elmwood St. PO Box

789 Leonard MI 48367 248-628-7380 810-441-9242 [email protected]

Livonia City Alex Bishop 33000Civic Center

Drive Livonia MI 48154 734-466-2580 n/a [email protected]

Lyon Twp.David

Herriman 58000 Grand River New Hudson MI 48165 248-437-2240 n/a [email protected]

Madison Heights City Jim Schafer 300W. 13 Mile

Rd.Madison Heights MI 48071 248-583-0831 248-670-5683 [email protected]

Milford Twp. Tim Brandt 1100 Atlantic Milford MI 48381 248-685-8731 n/a [email protected]

Milford VillageRandy

Sapelack 1100 Atlantic Milford MI 48381 248-684-1515 n/a [email protected]

Northville City Jim Penn 215 W. Main St. Northville MI 48167 248-349-1300 n/a [email protected]

Novi City Tom Walsh 45175W. 10 Mile

Rd. Novi MI 48375 248-347-0417 n/a [email protected]

Novi Twp. Jim Penn - PO Box 924 Northville MI 48167 248-348-0365 n/a [email protected]

Oak Park City John Hines 13600Oak Park

Blvd. Oak Park MI 48237 248-691-7400 810-220-5915 [email protected]

Oakland Twp. Tim Berger 4393 Collins Rd. Rochester MI 48306 248-651-4440 n/a [email protected]

Orchard Lake CityGerry

McCallum 3955Orchard Lake Rd.

Orchard Lake MI 48323 248-682-2400 248-521-8941 [email protected]

Orion Twp. Tim McNaught 2525 Joslyn Rd. Lake Orion MI 48360 248-391-0304 248-431-5816 [email protected]

Ortonville Village Michael 476 Mill St. PO Ortonville MI 48462 248-627-4976 n/a n/a



24

Darling Box 928

INTER-LOCAL MEMBERS




Oxford Twp. Tom Berger 300 Dunlap Rd. Oxford MI 48371 248-628-9787 n/a [email protected]

Oxford Village James Wilson 22W. Burdick

St. Oxford MI 48371 248-628-2543 n/a n/a

Pleasant Ridge City Kray Kee 23925Woodward

Ave.Pleasant Ridge MI 48069 248-541-2900 n/a n/a

Pontiac City Mike Wilson 47450Woodward

Ave. Pontiac MI 48342 248-758-3000 n/a [email protected]

Rochester Hills City Scott Cope 1000Rochester Hills Dr.

Rochester Hills MI 48309 248-841-2445 586-752-3936 [email protected]

Rochester City Sid Browne 400 6th St. Rochester MI 48307 248-651-9061 n/a [email protected]

Rose Twp. Susan Weaver 9080 Mason St. Holly MI 48442 248-634-751 n/a [email protected]

Royal Oak City Jason Craig 211S. Williams

St. Royal Oak MI 48067 313-220-2128 248-885-1757 [email protected]

Royal Oak Twp.Jim Wright (McKenng) 21131 Garden Lane Ferndale MI 48220 248-547-9800 248-343-8627 [email protected]

South Lyon City Tom Walsh 335 S. Warren St. South Lyon MI 48178 248-347-0417 n/a [email protected]

Southfield City n/a 26000Evergreen

Rd. Southfield MI 48076 248-796-4111 n/a n/a

Southfield Twp. Phil Schmitt 18550W. 13 Mile

Rd. Beverly Hills MI 48025 248-540-3420 n/a [email protected]

Springfield Twp. Craig Strong 12000Davisburg

Rd. Davisburg MI 48350 248-634-3111 n/a [email protected]

Sterling Heights City Mike Viazanko 40555 Utica Rd.Sterling Heights MI 48313 734-466-2590 586-446-2360 [email protected]

Sylvan Lake City John Martin 1820 Inverness Sylvan Lake MI 48320 248-682-1440 n/a [email protected]

Troy City

Paul Featherston (Safe Built) 500

W. Big Beaver Rd. Troy MI 48084 248-524-3300 n/a [email protected]

Walled Lake CityHarold

Rudolpic 1499E. West

Maple Rd. Walled Lake MI 48390 248-625-4847 n/a [email protected]

Waterford Twp. Doug Bradley 5200Civic Center

Dr. Waterford MI 48329 248-674-3111 n/a [email protected]

West Bloomfield Twp. John Lipchik 4550Walnut Lake

Rd.West

Bloomfield MI 48323 248-451-4800 n/a [email protected]

White Lake Twp.Brent

Bonnivier 7525 Highland Rd. White Lake MI 48383 248-698-3300 n/a [email protected]

Wixom City Dennis Smith 40045 Pontiac Trail Wixom MI 48393 248-624-4557 248-568-7762 [email protected]

Wolverine Lake Village Tim Brandt 425 Glengary Rd.Wolverine

Lake MI 48390 248-624-1710 n/a [email protected]


PURPOSE OF OCBOA DISASTER READINESS MEMBERS

The Oakland County Building Officials Association (OCBOA) has assembled a list of Communities that

are available to assist other Communities with damage assessment in the event of a disaster. This list is

intended to be used by the Oakland County Homeland Security Division or the affected Community as

an additional resource if needed for assembling Damage Assessment teams. The communities listed

have ACT 54 registered Building Inspectors available to assist in assessing the damage to buildings if a

disaster is beyond the capability of the affected Community. The procedure for assembling Damage

Assessment Teams is noted on page 26.2.

26

26.1

PROCEDURES FOR ASSEMBLING OCBOADAMAGE ASSESSMENT TEAMS

Option 1: 1. Affected Community contacts neighboring community

a. Indicates approximate number of Inspectors neededb. Provides contact and check-in information

2. Assisting Community contacts affected Communitya. Indicate number of Inspectors availableb. Indicate approximate time Inspectors will arrive at EOC

3. Assisting Community reports in at the affected Community’s EOCa. Receive assignments and perform work as directed

Option 2:1. Oakland County contacts the affected Community

a. Determines approximate number of Inspectors neededb. Determines contact and check-in information

2. Oakland County contacts OCBOA member communitiesa. Indicate number of Inspectors neededb. Provides contact and check-in information

3. Assisting Community contacts Oakland Countya. Indicate number of Inspectors availableb. Indicate approximate time assisting teams will arrive at EOC

4. Oakland County contacts affected Communitya. Report in on number of Inspectors and Communities responding

5. Assisting Communities report in at the affected Community’s EOCa. Receive assignments and perform work as directed

26.2

INTERLOCAL AGREEMENT

(See Attachment A)

26.3

DAMAGE ASSESSMENT TEAM INSPECTORS(ADDITIONAL RESOURCES)

Insurance Adjusters

Engineers

Architect

Army Corp of Engineers

26.4

1200 N. Telegraph Road, Building 47 West, Pontiac, MI 48341248-858-5300 (Main Office) | 248-858-5550 (Fax)

Ted Quisenberry, Homeland Security [email protected]

Sara Stoddard, Chief of Emergency [email protected]

Mike Loper, EMHS Specialist248-858-5324 (office) | 248-343-6702 (cell)[email protected]

Mike Pousak, EM [email protected]

Bethany Kenney, Front Office / Manager’s [email protected]

Kevin Scheid (Grants & IMT/Special Operations)[email protected]

Mike Kuzila (Grants & Community Preparedness)[email protected]

26.5

Oakland County Emergency Operations Center (EOC)248-858-5300 (24/7) Oakland County Homeland Security has emergency management staff on-call 24/7.








BUILDING DEPARTMENT VEHICLE LIST

Date: ________________

Completed By: ________________

Vehicle # Color Year Make Model2 or 4 Whee

l Drive

License # Extras Location Assigned To

27

EMERGENCY EQUIPMENT & SUPPLY LIST

Tag # Description Qty Mfr Model # Serial # Notes Location Assign To

Assign By Date

001 Bolt Cutters 1 Alnor 9870 012345 Shelf A-1 Cabinet A

Line one (1), use as an example for your community.

28

EQUIPMENT RESOURCE TRACKING SHEET

Person Recording: __________________________________

Date Completed: __________________________________

Page __ of __

L O A N E D R E T U R N E D

Fire

Ext

ingu

ishe

r

Wre

nch

Flas

hlig

ht

Firs

t Aid

Kit

Bla

nket

sSt

retc

hers

DATE TIME TO: DATE TIME

Enter equipment and supplies as they come in and out.

29

FIELD EMERGENCY KIT CONTENTS

The kit(s) should be inspected once a year and replaced with any supplies that have become outdated or have lost their shelf life. The kit(s) should be kept in durable containers and marked as “Field Emergency Kit”.

FORMS:

Current Oakland County Emergency Response & Damage Assessment Manual Damage Assessment Worksheets Damage Assessment Status Report– Affected Placards (green cardstock)– Not Habitable, Not Safe To Enter Placards (yellow cardstock)– Not Habitable, Serious Structural Damage Placards (orange cardstock)– Unsafe (serious structural damage) Placards (red cardstock)

CLOTHING/SAFETY EQUIPMENT:

Hard Hat Rubber or Waterproof Boots (required for flood damage areas) Safety Vest Safety Glasses Heavy rubber gloves Jersey gloves Rain parka Ear Plugs Dust mask (safety)

FIELD EMERGENCY KIT CONTENTS

30

INDIVIDUAL EQUIPMENT:

Identification Badge Clip Board Notebook Black/Blue Ink Pens #2 Pencils Pencil sharpener Black Magic Markers (permanent ink) Flash Light Flash Light Batteries Disposable Camera Pocket Knife Cash for Personal Expenses Calculator Stapler and Extra Staples Tape measure Compass First Aid Kit Hand cleaner Paper towel Box of #10 common nails Shovel Pry bar Hammer Caution tape Duct tape Bottled water Tool bag Laminated copy of radio numbers and field responsibilities City/Township maps Plat Maps in Sidwell Order Personnel Names & Contact Numbers Team Member Names & Numbers Halt Dog Attack Spray

OTHER:

Vehicle Identification Signs (if required) Temporary Personal Identification Badges & Lanyards Permanent Broad Tip Markers (Red)– Permanent Broad Tip Markers (Orange)– Permanent Broad Tip Markers (Green)– Permanent Broad Tip Markers (Yellow Florescent Hi-Liters)– Permanent Broad Tip Markers (Blue Florescent Hi-Liters)– Permanent Broad Tip Markers (Black)– PDA (when available)– Digital Camera with GPS

31

OFFICE EMERGENCY KIT CONTENTS

The kit(s) should be inspected once a year and replaced with any supplies that have become outdated or have lost their shelf life. The kit(s) should be kept in durable containers and marked as “Office Emergency Kit”.Note:

•These supplies are contained in plastic containers located in the Building Department Storage Room.

•These supplies should be sufficient to allow the Building Department to function without computers for approximately one week. This would include damage assessment, recording inspections, addressing, processing inspection requests, processing applications, and permit and ordinance compliance.

APPLICATIONS

Building Permit Sign Permit Application Fire Alarm Permit Fire Suppression Permit Electrical Permit Mechanical Permit Plumbing Permit Certificate of Occupancy Zoning Ordinance

FORMS

Current Oakland County Emergency Response & Damage Assessment Manual– Affected Placards (green cardstock)– Not Habitable, Not Safe To Enter Placards (yellow cardstock)– Not Habitable, Serious Structural Damage Placards (orange cardstock)– Unsafe (serious structural damage) Placards (red cardstock)– Damage Assessment Worksheets– Damage Assessment Status Report– Special Inspection Forms– Inspection slip– Timesheets – Inspector Daily Log sheets– Sign in sheet Plan Review Record Homeowner Affidavit Blank Voucher Contractor Registration Request for Information (FOIA) Special Inspection Forms

OFFICE EMERGENCY KIT CONTENTS32

Transmittal Address Request Request for Certificate of Occupancy (Residential New Construction) Complaint Form Blank Rejection Letters for Grade, Ordinance and Building Reviews Compliance request/letters Inspections Slips Time Off Request Absentee Request Inspector Daily Log Sheets Zoning forms

HAND OUTS

Fee Schedules Safety Inspection Request Zoning Regulations Deck & New Construction Attachment

SUPPLIES

Black/Blue Ink Pens #2 Pencils Pencil sharpener Black Magic Markers (permanent ink) Carbon Paper Tape – Scotch, Packaging, Duct Dryline White Out Binder Clips/Paper Clips Rubber Bands Stapler & Staples Assorted Business Cards Post-It Notes File Folders Accordion Folders – (3) legal folders for commercial filing, residential filing and application/forms Letterhead (1st and 2nd page) Envelopes Routing Slips Phone Message Pads Solar Calculator Temporary permit log sheets w/numbering system

OFFICE EMERGENCY KIT CONTENTS

STAMPS

33

Date Revised Approved As Built Department Stamp Address Stamp

SUPPLY CABINET

Cardboard Signs Danger – Structure declared unsafe… Notice – Stop work on the job…reasons… Condemned – dangerous & unsafe Keep out, uninhabitable

Label Signs Safe for occupancy Habitable – repairs necessary

Green approved inspection stickers Red rejected inspection stickers Ordinance ticket books – assorted Batteries Spare Keys Extension Cord City/Township Maps Plat Maps in Sidwell Order Set of City/Township Maps Plat Maps in Sidwell Order Personnel Names & Contact Numbers Team Members Names & Numbers

34

MANAGEMENT STAFF EMERGENCY KIT CONTENTS

The kit(s) should be inspected once a year and replaced with any supplies that have become outdated or have lost their shelf life. The kit(s) should be kept in durable containers and marked as “Management Staff Emergency Kit”.

FORMS

Current Oakland County Emergency Response & Damage Assessment Manual– Affected Placards (green cardstock)– Not Habitable, Not Safe To Enter Placards (yellow cardstock)– Not Habitable, Serious Structural Damage Placards (orange cardstock)– Unsafe (serious structural damage) Placards (red cardstock)– Damage Assessment Worksheets– Damage Assessment Status Report

SAFETY EQUIPMENT:

First Aid Kit Compass Binoculars Clipboards Safety Goggles Dust Masks Insect Repellent Rags Rain Gear Rain Poncho Gloves Safety Vest Hand Cleaner

35

MANAGEMENT STAFF EMERGENCY KIT CONTENTS

SUPPLIES

Black/Blue Ink Pens #2 Pencils Pencil sharpener Black Magic Markers (permanent ink) Carbon Paper Tape – Scotch, Packaging, Duct Dryline White Out Binder Clips/Paper Clips Rubber Bands Stapler & Staples Assorted Business Cards Post-It Notes File Folders Accordion Folders – (3) legal folders for commercial filing, residential filing and application/forms Letterhead (1st and 2nd page) Envelopes Routing Slips Phone Message Pads Solar Calculator Temporary permit log sheets w/numbering system Not Approved Stickers Approved Stickers Business Cards Flash Light Flash Light Batteries Pads of Paper Employee contact list; cell phone and pager numbers Placards

a) Condemned b) Keep Out Uninhabitable c) Stop Work d) Danger Unsafe Structure e) Unsafe f) Limited Entry g) Habitable

Laptop Computer and Extra Battery Set of Maps Printer Set of Necessary Data and Electrical Cables Set of City/Township Maps Plat Maps in Sidwell Order Personnel Names & Contact Numbers Team Members Names & Numbers

36

IDENTIFICATION CARD

Oakland County Assessment Program

Certified InspectorIdentification Card

Photograph

Inspector has been temporarilyappointed by your local officials todetermine the extent of buildingdamage caused by a declared

disaster

Each Community should come up with ID tag to provide Inspectors assisting from outside your Community.

37

PUBLIC BUILDINGS

CITY OFFICES AND OTHER CITY OWNED BUILDINGS

FIRE STATIONS

POLICE STATION

PUBLIC WORKS GARAGE

WATER TREATMENT PLANTS

Water Treatment

PUMPING STATIONS

SCHOOLS

38

PUBLIC BUILDINGS

39

PUBLIC BUILDINGS MAP

(MAP SHOWING THE LOCATION OF PUBLIC BUILDINGS)

40

DAMAGE ASSESSMENT SURVEYDO NOT REMOVE THIS PLACARD UNTIL

AUTHORIZED BY GOVERNING AUTHORITY

UNSAFEENTER AT YOUR OWN RISK! DO NOT OCCUPY!

WARNING: This structure has been inspected under emergency conditions and may not be safe to enter due to serious structural damage.

Entering this structure may result in death or injury.

ADDRESS_________________________ DATE____________ TIME___________Jurisdiction_________________________ Team______________

Type Inspection: Exterior Interior

Contact the Inspection Department and/or Jurisdiction Authorities for a copy of the damage report for insurance purposes. All damage repairs must comply with local building codes and regulations.

RED

41



NOT HABITABLEENTER AT YOUR OWN RISK! DO NOT OCCUPY!

WARNING: This structure has been inspected under emergency conditions and may not be safe to enter due to serious structural damage.

ADDRESS________________________ DATE____________ TIME_____________Jurisdiction________________________ Team No.____________


Contact the Inspection Department and/or Jurisdiction Authorities for a copy of the damage report for insurance purposes. All damage repairs must comply with local building codes and regulations

ORANGE

42



NOT HABITABLEENTER AT YOUR OWN RISK! DO NOT OCCUPY!

WARNING: This structure has been inspected under emergency conditions and may not be safe to enter.

ADDRESS______________________ Date_______________ TIME_____________Jurisdiction______________________ Team No._____________


YELLOW

43



AFFECTEDSAFE FOR OCCUPANCY

REPAIRS ARE REQUIRED

WARNING: This structure has been inspected under emergency conditions and minimal damage has been found. Report any damage or unsafe conditions to the local authority.

ADDRESS_______________________ DATE_____________TIME_____________Jurisdiction_______________________ Team No.______________



GREEN

44

.

ATTACHMENT A

Revised 03/19/2009 INTERLOCAL AGREEMENT

Effective: January 1, 2009

BETWEEN

PARTICIPATING POLITICAL SUBDIVISIONS AS SIGNATORIES TO THIS INTERLOCAL AGREEMENT

CREATING THE

OAKLAND COUNTY BUILDING OFFICIALS ASSOCIATION DAMAGE ASSESSMENT MUTUAL AID AGREEMENT

THIS INTERLOCAL AGREEMENT (the “Agreement”) is entered into by and between [insert city names], referred to in this Agreement individually as a “Party” and collectively as “Parties”. RECITALS:

WHEREAS, Damage Assessment Services can be improved by cooperation between political subdivisions during times of public emergency or disaster (“Incidents”);

WHEREAS, the Michigan Constitution of 1963, Article 7, § 28, and the Urban Cooperation Act of 1967, Act No. 7 of the Public Acts of 1967, Ex. Sess., being MCL 124.501 et seq. (the “Act”), permit a political subdivision to exercise jointly with any other political subdivision any power, privilege or authority which such political subdivisions share in common and which each might exercise separately;

WHEREAS, the Parties desire to enter into an interlocal agreement, pursuant to the Act, to further improve Damage Assessment Services;

WHEREAS, each Party has the authority to execute this Agreement pursuant to resolution of its governing body; and

WHEREAS, each Party desires to commit personnel and equipment to another Party upon the request of another Party;

WHEREAS, the Michigan Constitution and the people of the State of Michigan have long recognized the value of cooperation by and among the state and its political subdivisions;

NOW, THERFORE, in consideration of the mutual covenants, undertakings, understandings and agreements set forth in this Agreement, it is hereby agreed as follows:

ARTICLE IDEFINITIONS AND EXHIBITS

Section 1.01. Definitions. The following words and expressions, as used in this Agreement, whenever

initially capitalized, whether used in the singular or plural, possessive or non-possessive, either within or without quotation marks, shall be defined and interpreted as follows:

a) “Agreement” means this Agreement creating the Oakland County Building Officials Association Agreement;

b) “Association Board” means the Board of the Oakland County Building Officials Association

c) “Bylaws” means such rules and procedures for the operation of the Association as established by the Association Board and as may from time to time be amended.

d) “Days” means calendar days.

e) “Building Official” means the person responsible for building code enforcement or a director of the building department.

f) “Building Department” means the operating department of a Party providing Damage Assessment Services.

g) “Building Inspector” means personnel qualified and trained in providing Damage Assessment Services.

h) “Damage Assessment Services” means the systematic process of using qualified personnel to evaluate the nature and extent of damage to buildings and structures resulting from a disaster or emergency.

i) “Effective Date” means the date on which the Agreement is first filed with the Secretary of State, the Oakland County Clerk, and each county where parties are located.

j) “Incident” means a public emergency, conflagration, serious threat to public safety or disaster.

k) “Oakland County Office of Emergency Response and Preparedness” means the Oakland County office(s), official(s) or administrator(s) responsible for the activation and implementation of the Emergency Operations Plan for Oakland County and/or the coordination of responses to emergencies arising in the county.

l) “Party” means a political subdivision. For purposes of Article II, the term “Party” means a political subdivision including, but not limited to, elected and appointed officials, board members, building department and public safety personnel, volunteers, employees, agents, sub-contractors and other related staff, which has entered into this Agreement.

m) “State” means the State of Michigan.

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ARTICLE IIRESERVATION OF RIGHTS, INSURANCE AND

LIABILITY ASSURANCES

Section 2.01. No Waiver of Governmental Immunity. All of the privileges and immunities from liability, and exemptions from laws, ordinances and rules, and all pensions, relief, disability, worker’s compensation and other benefits which apply to the activity of Parties and the officers, agency, or employees of any public agency when performing their respective functions within the territorial limits for their respective agencies shall apply to the same degree and extent to the performance of such functions and duties of such Parties, officers, agents or employees extraterritorially under the provision of this Agreement. No provision of this Agreement is intended, nor shall any provision of this Agreement be construed, as a waiver by any Party of any governmental immunity as provided by Section 9 of the Act or otherwise under law.

Section 2.02. Independent Contractor. The Parties agree that at all times and for all purposes under the terms of this Agreement each Party’s relationship to any other Party shall be that of an independent contractor. No liability, right or benefit arising out of any employer/employee relationship, either express or implied, shall arise or accrue to any Party as a result of this Agreement. Personnel dispatched to aid a Party are entitled to receive benefits and/or compensation to which they are otherwise entitled under the Michigan Workers’ Disability Compensation Act of 1969, any pension law, or any act of Congress.

Section 2.03. Liability. Each Party will be solely responsible for the acts of its own employees, agents, and subcontractors, the costs associated with those acts and the defense of those acts. The Parties shall not be responsible for any liability or costs associated with those acts and the defense of those acts for Parties outside of their political jurisdictions. It is agreed that none of the Parties shall be liable for failure to respond for any reason to any request for Damage Assessment Services or for leaving the scene of an Incident after responding to a request for service.

Section 2.04. Insurance. Each Party shall be responsible for insuring its activities as they relate to this Agreement.

ARTICLE IIIDURATION, WITHDRAWAL, AND TERMINATION OF

INTERLOCAL AGREEMENT

Section 3.01. Duration. The existence of the Agreement commences on the Effective Date and continues until terminated in accordance with Section 3.03.

Section 3.02. Withdrawal by a Party. Any Party may withdraw, at any time, from this Agreement for any reason, or for no reason at all, upon thirty (30) days written notice to the Association. The withdrawal of any Party shall not terminate or have any effect upon the provisions of this Agreement so long as at least two (2) Parties are committed to this Agreement. Parties withdrawing from the Association and subsequently requesting a mutual aid resource from an Association member may be subject to reasonable fees for that resource according to the fee schedule established, and periodically reviewed and updated, by the Association Board.

Section 3.03. Termination. This Agreement shall continue until terminated by the first to occur of the following;

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(a) The Agreement consists of less than two (2) Parties; or

(b) A unanimous vote of termination by the total membership of the Association Board

ARTICLE IVDAMAGE ASSESSMENT SERVICES

Section 4.01. Requests for Damage Assessment Services. The Building Official, or other official

designated by a party, or a designated representative from the Oakland County Office of Emergency Response and Preparedness, shall have the right to initiate requests for Damage Assessment Services at such times as deemed to be in the best interests of the Party to do so. Nothing within this agreement shall prohibit a Party from activating existing mutual aid agreements.

Section 4.02. Response to Request for Services. Upon a Building Official’s receipt of a request from another Party for Damage Assessment Services, the Building Official or his/her designee, may commit the requested personnel to the requesting Party. A Party shall provide Damage Assessment Services to any other Party upon request provided that the assisting Party shall have the right to maintain the operational capability of their own jurisdiction. An authorized representative of the Party which has withheld or refused to provide requested assistance under this Agreement shall immediately notify the requesting Party, and shall submit an explanation for the refusal to the Association Board upon request from the Association Board. A Party responding to a request for Damage Assessment Services shall not be required to maintain personnel within the boundaries of the requesting Party for a period longer than is necessary or until such time the assisting Party needs its resources to maintain the operational capacity of its own jurisdiction. Additional response guidelines may be established by the Association Board or by the Bylaws.

Section 4.03. Dispute Resolution and Recourse Regarding Mutual Aid Requests. In the interest of fostering a fair and sustainable mutual aid arrangement between the Parties, the following methods of dispute resolution shall be available to the Parties: (a) If a Party believes its resources have been requested by another Party on multiple occasions in abuse of the intent of this Agreement, or if a Party believes the refusal of another party to respond to a request for assistance was unreasonable, it may file a complaint with the Association Board for resolution under subsection (b), below.

(b) Without waiving the rights, powers, privileges and authority of individual jurisdictions to address issues at the direction and discretion of their governing body, upon receipt of a complaint under (a) above, the Association Board, shall appoint a panel of three (3) Association Board members to investigate the complaint and recommend a resolution, and the Association Board shall thereafter determine the resolution of the complaint. For purposes of considering such complaints, the Association representatives of the complaining Party and the Party that is the subject of the complaint, shall not participate in and shall abstain from any vote concerning the complaint, but shall be given an opportunity to submit statements and information to the Association Board for its consideration. The determination of the Association Board shall not be at the same meeting at which the panel’s recommendation concerning the complaint is first discussed. An unreasonable refusal of service or an abuse of the intent of this Agreement may constitute grounds for suspension or removal from participation in this Agreement, as determined by the Association Board. Such suspension or removal of a Party from participation shall be the sole and exclusive remedy for an unreasonable refusal of service or an abuse of the intent of this Agreement, and the Subject Party shall not incur any liability for damages or costs for such unreasonable refusal of service or abuse of intent.

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Section 4.04. Obligations to Non-Parties. This Agreement shall not release any party from any agreements such Party may have with any individual or legal entity relating to Damage Assessment Services who is not a Party to this Agreement. This Agreement shall not preclude, supersede or negate the activation or the fulfillment of the terms of any local, regional or state mutual aid or reciprocal aid compacts or agreements.

ARTICLE VADMISSION AND REMOVAL OF PARTIES

Section 5.01. Admission. A political subdivision may become a Party upon signing this Agreement

and approval of two-thirds of the total Association Board.

Section 5.02. Removal. A Party may be removed from participation in this Agreement upon a vote of two-thirds of the Association Board.

Section 5.03. Active Members. The Board shall maintain a current list of Parties, to include any new Party as approved by the Board.

ARTICLE VIFINANCES

Section 6.01. Dues, Fees and Assessments. The Association Board shall determine any dues, fees and

assessments to each Party, the amount of which and payment procedure shall be set forth in the Bylaws. Approval of an assessment shall require an affirmative vote of two-thirds of the total membership as of the date of the vote, and such an approval shall not be effective until sixty (60) days after the date of Board approval, unless a longer period of time is designated in the motion.

ARTICLE VIIMISCELLANEOUS

Section 7.01. Entire Agreement. This Agreement sets forth the entire agreement between the Parties.

The language of this Agreement shall be construed as a whole according to its fair meaning and not construed strictly for or against any Party. The Parties have taken all actions and secured all approvals necessary to authorize and complete this Agreement.

Section 7.02. Severability of Provisions. If a Court of competent jurisdiction finds any provision of this Agreement invalid or unenforceable, then that provision shall be deemed severed from this Agreement. The remainder of this Agreement shall remain in full force.

Section 7.03. Governing Law/Consent to Jurisdiction and Venue. This Agreement is made and entered into in the State of Michigan and shall in all respects be interpreted, enforced and governed under the laws of the State of Michigan. Except as otherwise required by law or court rule, any action brought to enforce, interpret or decide any claim arising under this Agreement shall be brought in the 6th Judicial Circuit Court of the State of Michigan or the United States District Court for the Eastern District of Michigan, Southern Division as dictated by the applicable jurisdiction of the court. Except as otherwise required by law or court rule, venue is proper in the courts set forth above.

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Section 7.04. Captions. The captions, headings, and titles in this Agreement are intended for the convenience of the reader and not intended to have any substantive meaning and are not to be interpreted as part of this Agreement.

Section 7.05. Terminology. All terms and words used in this Agreement, regardless of the numbers or gender in which they are used, are deemed to include any other number and any other gender as the context may require.

Section 7.06. Recitals. The Recitals shall be considered an integral part of this Agreement.

Section 7.07. Amendment. The Agreement may be amended or an alternative form of the Agreement adopted only upon written agreement and approval of the governing bodies of all Parties, except an amendment to remove a Party shall not require agreement or approval of the governing body of the Party being removed. Amendments to this Agreement shall be filed with the Secretary of State, the Oakland County Clerk and any other governmental agency, office and official required by law.

Section 7.08. Compliance with Law. The Association shall comply with all federal and State laws, rules, regulations, and orders applicable to this Agreement.

Section 7.09. No Third Party Beneficiaries. Except as expressly provided herein, this Agreement does not create, by implication or otherwise, any direct or indirect obligation, duty, promise, benefit, right of indemnification (i.e., contractual, legal, equitable, or by implication) right of subrogation as to any Party’s rights in this Agreement, or any other right kind in favor of any individual or legal entity.

Section 7.10. Counterpart Signatures. This Agreement may be signed in counterpart. The counterparts taken together shall constitute one (1) Agreement.

Section 7.11. Permits and Licenses. Each Party shall be responsible for obtaining and maintaining, throughout the term of this Agreement, all licenses, permits, certificates, and governmental authorizations for its employees/and/or agents necessary to perform all its obligations under this Agreement. Upon request, a Party shall furnish copies of any permit, license, certificate or governmental authorization to the requesting party.

Section 7.12. No Implied Waiver. Absent a written waiver, no fact, failure, or delay by a party to pursue or enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or provision of this Agreement, whether by conduct or otherwise, in one or more instances shall be deemed or construed as a continuing waiver of any term, condition, or provision of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement.

Section 7.13. Notices. Notices given under this Agreement shall be in writing and shall be personally delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid to the person appointed to the governing board by the governing body of the participating agency.

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IN WITNESS WHEREOF, this Agreement is executed by the Parties on the date hereafter set forth. WITNESSES:

________________________________ By: _________________________ [insert name] [insert name]

Its: Mayor DATE: _______________________ ________________________________ By: _________________________ [insert name] [insert name] Its: City Clerk DATE: _______________________

Approved:

________________________________[insert name], City Manager(Approved as to substance)

________________________________[insert name], City Attorney(Approved as to form)

________________________________[insert name], Building Official(Approved as to substance)

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ATTACHMENT B

procedures - building officials, building inspectors | … · web view · 2015-04-27the oakland...

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