procept whirlwind workshop 2007
TRANSCRIPT
1V2007-2, © Procept Associates Ltd.
A Whirlwind Tour of Modern Project Management
A Whirlwind Tour of Modern Project Management
Keith Farndale, MBA PEng PMPPresidentProcept Associates Ltd.
Offices in Ontario, Atlantic Canada, Africa
V2007-2
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Project Management Training• Canada’s leader in PM training and
consulting • Emphasis on A/E/C• Registered Education Provider with
PMI• A full portfolio of courses, beginner to
advanced• “PMP” preparation • Public courses available through
University of Toronto
2V2007-2, © Procept Associates Ltd.
A Whirlwind Tour of Modern Project Management
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Project Management Consulting
• Develop PM processes• Project planning support• Project Management Offices
(PMO)• Microsoft Project including
Enterprise PM• One-on-one coaching• Portfolio Management processes• ISO 9001 registered
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Outline
• Project management as a concept• “Project Management Body of Knowledge”• Project Management Institute• Trends in project management• PM maturity• Introducing PM into an organization• But first…
3V2007-2, © Procept Associates Ltd.
A Whirlwind Tour of Modern Project Management
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Has This Happened to Your Project?
• Scope / requirements of the project not clearly defined
• Customer didn’t know what they really wanted
• “Scope creep” without approving impact on schedule & budget
• Conflicts over insufficient resources
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Has This Happened to Your Project?
• Insufficient project planning
• Committing to arbitrary, unrealistic dates
• Schedule out-of-control
• Cost overruns
• Project manager also acting as chief technical person?
4V2007-2, © Procept Associates Ltd.
A Whirlwind Tour of Modern Project Management
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“Modern” Project Management
• Project: • “A temporary endeavor undertaken to
create a unique product or service”• There is a broadly accepted “PM Body of
Knowledge”
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Why Use Project Management?
• Focus on objectives: scope, cost, & time: consistent achievement
• Focus on customer requirements
• Business focus: earn a profit
• Coordinate across disciplines
• Respond to rapid change
• Use resources productively
5V2007-2, © Procept Associates Ltd.
A Whirlwind Tour of Modern Project Management
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PM has Nine Knowledge Areas…
• Integration Management• Scope Management• Time Management• Cost Management• Quality Management• Procurement Management• Risk Management• Human Resources Management• Communications Management
6V2007-2, © Procept Associates Ltd.
A Whirlwind Tour of Modern Project Management
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… and five “Process Groups”
Initiating
Closing
Planning
ExecutingMonitoring & Controlling
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Integration Management:Project Life Cycle
LEVEL OF EFFORT
TIMECONCEPT PLANNING EXECUTION CLOSE-OUT
PROJECT
PLAN
7V2007-2, © Procept Associates Ltd.
A Whirlwind Tour of Modern Project Management
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(TYPICAL)
Fencing
SitePreparation
Storm Water
Landscaping
Curbs &Sidewalks
SiteDevelopment
Demolition
Foundations
Cladding &Roofing
Structure
Windows andDoors
InteriorFinishes
DetailedEngineering
Procured Items Installation Commissioning
Monorail
Arch / Civil
Elevator
HVAC
Potable Water
LPSW
Fire Protection
Sanitary andRoof Drains
Service Air
Instrument Air
Active Drains
Mechanical
PowerDistribution
Lighting
Fire Alarms
EmergencyPower
Grounding
Electrical
Telephone &PA
Data Network
SecurityMonitors
Data /Communications
ProjectManagement
Procurement
ProjectEngineering
(Overall)
MCCR Municipal MoL
Authorities
Management
BUILDINGPROJECT
Scope Management: WBS
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Time Management: Scheduling
8V2007-2, © Procept Associates Ltd.
A Whirlwind Tour of Modern Project Management
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Cost Management: Earned Value
Cumulative cost
Time
BAC
Cost Baseline = PV
Time now
EV(earned value)
AC(actual cost)
EAC
CVSV
Variance AtCompletion
9V2007-2, © Procept Associates Ltd.
A Whirlwind Tour of Modern Project Management
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Quality Management:Pareto Diagram
05
1015202530354045
% AGEOF PM
PROBLEMS
SCOPE CONTROLINSUFFICIENT RESOURCESARBITRARY DATESINSUFFICIENT PLANNINGCOMMUNICATIONSTAKEHOLDER EXPECTATIONSOTHER
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Risk Management:Risk Analysis
PRO
BA
BIL
ITY
OF
OC
CU
RR
ENC
E
IMPACT
LOW MEDIUM HIGH
LOW
MED
IUM
HIG
H
LOW
HIGH
MEDIUM
PMBOK Guide 11.3.2.2
10V2007-2, © Procept Associates Ltd.
A Whirlwind Tour of Modern Project Management
Monte Carlo Simulation: Example
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Procurement ManagementPLAN
PURCHASES &ACQUISITIONS
CONTRACTADMIN.
SELECT SELLERS
PLAN CONTRACTING
REQUESTSELLERS
RESPONSES
TIMETIME
CONTRACTCLOSURE
CONTRACT CLOSE-OUT
BIDDERS LIST
CONTRACT EXECUTIONNEGOTIATION
RFP or RFQREQUISITION INITIATED
BID, PROPOSAL, or QUOTATIONBID ANALYSIS
CONTRACT ADMINISTRATION
PROC. PLAN
11V2007-2, © Procept Associates Ltd.
A Whirlwind Tour of Modern Project Management
Matrix OrganizationGENERALMANAGER
FUNCTIONALMANAGER
FUNCTIONALMANAGER
FUNCTIONALMANAGER
FUNCTIONALMANAGER
Functional authority
PROJECTMANAGER
PROJECTMANAGER
Project reporting
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Human Resources Mgt:Organizational Continuum
SEPARATETEAM
NOCOORD'R COORD'R PROJECT
OFFICEFULL-TIME
P. MGR.
FUNCT'L PROJECTWEAK BALANCED STRONGMATRIX MATRIX MATRIX
PROJECT
FUNCTION
REL
ATI
VE IN
FLU
ENC
E
12V2007-2, © Procept Associates Ltd.
A Whirlwind Tour of Modern Project Management
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Communication Mgt: a Model
NOISE
TRANSMITTER/COMMUNICATOR
ENCODING
MEDIUM
PERCEIVING,DECODING,
INTERPRETING
RECEIVER
MESSAGE FEEDBACK
REDUNDANCY
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Communication Management
• Lessons Learned• vs “Lessons Observed”?
13V2007-2, © Procept Associates Ltd.
A Whirlwind Tour of Modern Project Management
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Trends
• Project management being recognized as a discipline ...– A chosen profession, not accidental
• ... And being recognized as a core competence by organizations– Individual competencies– PM career paths
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Trends
• Management of stakeholders– ... and their expectations– … Business Analysis
• Project teams– Flatter organizations– More projectized = more effective– Earlier involvement of members (“concurrent
engineering”)– Coaching, mentorship
14V2007-2, © Procept Associates Ltd.
A Whirlwind Tour of Modern Project Management
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Trends• Consider organizational change• Virtual Teams
– Across time zones and cultures
• Growth of PMI’s influence– PMBOK Guide, Practice Standards, etc
• Project “Governance”– Project management offices
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PORTFOLIO
PORTFOLIOS
Portfolio, Programs, Projects…
PROGRAMS
PROJECTS
PORTFOLIOSPORTFOLIOS
15V2007-2, © Procept Associates Ltd.
A Whirlwind Tour of Modern Project Management
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Project Management Institute
• www.pmi.org• Chapters, Colleges, Specific Interest
Groups• Standards and Practice Guides• PMP: Project Management Professional• CAPM: Certified Associate in PM• PgMP: program Management Professional
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Not All Projects Are Alike…
UNIQUE SIMILARPROJECTS PROJECTS
FEWLARGE
PROJECTS
MANYSMALL
PROJECTS
STRONG PMSKILLS,RISK MGT
SYSTEMATICPROCEDURES
SIMPLE PMTOOLS
CONTINUOUSIMPROVEMENT
16V2007-2, © Procept Associates Ltd.
A Whirlwind Tour of Modern Project Management
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Introducing PM Maturity Into an Organization
• Senior management visibly committed
• Functional managers on board
• Select methodologies, guidelines, tools
• “Project Management Office”
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Introducing PM Maturity Into an Organization
• Project managers selected
– Business, technical, process, leadership skills
• Project management training
• Project sponsors
• Emphasize “team approach”
• Record “lessons learned”
17V2007-2, © Procept Associates Ltd.
A Whirlwind Tour of Modern Project Management
Thanks!
Procept Associates Ltd.
Keith Farndale, MBA PEng PMPPresident
Procept Associates Ltd1234 Kingston Road, Suite 125Toronto Ontario M1N 1P3
Tel 416-693-5559www.procept.com