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PROCESS OF PLANNING DURING CONSTRUCTION

Presented byABDULLA IHTHISHAM M A

100914002

Under the guidance of Mr. B. Prakash Rao

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CONTENTS• Planning.• Objectives.• Planning of a project.• Work planning.• Work force planning.• Finance planning.• Equipment planning.• Decision making phases.• Areas of planning.• Planning parties.• Involvement in planning.

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Contd…MeetingsRegularly scheduled meetingsSpecial meetingsInternal organization meetingsSubcontractors meetingsCharacteristics of meetingsSummaryReference

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PLANNINGMeans looking aheadTo decide in advance What is to be done ? How ? In what order ? to achieve the objective.

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OBJECTIVESProper designProper selection of equipment and machineryProper arrangement of repair of machinery and equipmentProcurement of material well in advanceEmployment of trained and experienced staffWelfare scheme for staff

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Contd…Incentives for good workersConstant flow of fundProper safety arrangementArrangement of means of communication and feedback.

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PLANNING OF A PROJECTPRE-BID PLANNINGPRE CONSTRUCTION PLANNINGPLANNING DURING CONSTRUCTION a. WORK PLANNING b. WORK FORCE PLANNING c. FINANCE PLANNING d. EQUIPMENT PLANNING

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WORK PLANNINGStudy of Layout.

Estimation of Quantities.

Preparation of Schedule.

Site Mobilization.

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WORK FORCE PLANNINGEstimation of Optimum Number of labourers.

Arranging - With different Skill levels as per the requirement.

Allocation of work as per schedule.

Coordinating – Plans & Solving Space conflicts.

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FINANCE PLANNINGDistribution of Finance - Entire period of Project.

Maintaining Accounts

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EQUIPMENT PLANNINGTime bound projectsManpower : costly and demandingHeavy investmentWhen to procure it?Hire it or own it?

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DECISION MAKING PHASESInformation gathering

Development of alternatives

Choice making

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AREAS OF PLANNINGEngineering and methodOrganization and contractScheduleCost and cash flowMajor EquipmentWork methodsManpower allocationMaterials allocation

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PLANNING PARTIESPROJECT MANAGER (PM)GENERAL SUPERINTENDENT (GS)PROJECT ENGINEER (PE)HOME OFFICE (HO)EXTERNALS: Client, Design Engineers and subcontractors (SC)

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INVOLVEMENT IN PLANNINGRows in each matrix is assigned for nine functional

plans and columns for the five participating parties

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INVOLVEMENT IN PLANNING

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Contd… All parties participate in planning during construction.

The general superintendent is more involved than the other participants. The site management, more involved than the home office and externals

in all three phases, is primarily involved in choice making.

The project manager's involvement gradually increases as planning

moves through information gathering to choice making.

The project engineer is mainly involved in forecasting plans.

The home office is evidently little involved, as an indication of the

growing autonomy of the construction project management on site

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MEETINGSINTRODUCTION TYPES

Meetings are important in the management of construction sites.

It is used as a planning tool

REGULARLY SCHEDULED MEETINGS

SPECIAL MEETINGSINTERNAL ORGANIZATION

MEETINGSSUBCONTRACTOR

MEETINGS

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REGULARLY SCHEDULED MEETINGS

a. Owner-architect-contractor meetings :monthly b. Job meetings(internal) : every 6 weeks c. Team meetings : weekly d. Job staff meetings : weekly e. Subcontractor coordination meeting : weekly

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Special meetingsa. There is due cause.b. Minimum Notice Period – 48H.c. Agenda with the Notice.d. Circulation of minutes after meeting.

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INTERNAL ORGANIZATION MEETINGS

Periodic meetings - To maintain cross flow of communication between departments and project staff.

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Sub Contractor MeetingsSubcontractor coordination meetings.Safety meetings.Other subcontractor meetings.

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CHARECTERISTICS OF MEETINGSCHARACTERISTICS OWNER

Participants

ChairmanFrequencyOccurrenceMain issues

Permanent: PM , Owner , Designers

Occasional : PE , GS , HOPMWeeklyIn all projectsPlanning & review of time

tableMissing design information

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Contd…CHARACTERISTICS SUBCONTRACTORS

Participants• ChairmanFrequencyOccurrenceMain issues

Permanent: GS, SCOccasional : PM, PE , SEGSWeeklyIn all projectsCoordination of field

activities current and three weeks ahead (schedule)

Review of last week progressIdentification of missing

information

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Contd…CHARACTERISTICS TECHNICAL

ParticipantsChairmanFrequencyOccurrenceMain issues

PE , SCPEWeeklyIn some projectsSolving design problemsCompleting design

information

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Contd…CHARACTERISTICS STAFF

ParticipantsChairmanFrequencyOccurrenceMain issues

PM , PE , GSGSWeeklyIn some projectsPreparation for owners

meetingStaff coordination

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Contd…CHARACTERISTICS REVIEW

ParticipantsChairmanFrequencyOccurrenceMain issues

PM , HO or PM , OwnerPM1-2 monthsIn a few projectsOverall review , in particular

cost and schedule

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SUMMARYIt is not an one time activity , it continues throughout project

life.Complex and involves many participants.Ensures proper utilization of fund ,equipment , labour and

material resourcesMeetings are the primary mode of planning during

construction.

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REFERENCES• PROCESS OF PLANNING DURING CONSTRUCTION By Dora Cohenca-Zall, 1 Alexander Laufer, 2 Member, ASCE, Aviad Shapira, 3 Member, ASCE, and Gregory A. Howell, 4

Member, ASCE• http://www.constructionbooks.net/

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THANK YOU