Procurement at Brighton & Hove City Council

Claire Jones

Going for Gold - November 26th 2012

Procurement at the Council

• Council Priorities & commitments• Corporate Procurement – Small team of procurement experts with cross

sector experience.– Key objective to ensure VFM and that contract

opportunities are more accessible– Support for SME’s and Community &

Voluntary Sector organisations• How to access contract opportunities –

South East Business Portal

• Key contact/info points– Procurement pages on the council website– Procurement helpdesk (01273 291949)– Category Managers or relevant Contract

Officer

EU Procurement Legislation

• Basic Principles – fairness, equality and transparency

• Typical timescales• Local Suppliers and EU Procurement• Remedies Directive and what this

means for you

What does this mean for the Council ?• Legal obligation to ensure a fair and

transparent process• Must adhere to contract standing

orders i.e. council rules• Value for money for the public pound• Consideration of sustainability and

equality• Fall out of a ‘bad’ contract/supplier

Standard procurement docs – PQQ’s & ITT’s

• Purpose of Pre-Qualification Questionnaires (PQQ’s)

• Reasons for sets of questions – regularly reviewed by the team

• What should suppliers include ?• What should suppliers not include ?• Risk of making assumptions• Invitation to Tender documents (ITT’s)

and how its different to PQQ’s.

ITT’s continued

• What should suppliers look for in ITT’s ?

• What should suppliers include in ITT’s ?

• What does the evaluation criteria tell you ?

• Standard of information required • Objective to ensure a robust contract

is implemented.

Things You Can Do ….

• Make sure all policies and data are up to date to enable you to react quickly

• Research the organisation – not just your product or service area

• Look out for contract awards – possibility to engage with successful providers

• Collaborate or form consortia if appropriate

• Make yourself known

Summary

• Corp Proc key objective to ensure that contract opportunities are known and accessible – its in our best interests to do so.

• Tendering is quite often resource intensive so ensure that you are fully aware of what’s required and your organisations ability to deliver.

• Get to know who your key contact is – today is a good starting point.

• If unsure contact the Procurement helpdesk