Procurement for Faculties

NameProcurement OfficeDate

Contents

• Procurement Core Functions

• Procurement for Faculties• Structure

• Objectives

• Value for Money for the Faculty of ****

• Awareness Sessions

Procurement core functionsObtaining Value for Money for the University by:

• Managing core commodity spend• regional and national contracts

• Contract compliance and savings

• Tendering – equipment and services• Procurement thresholds and EU regulations

• Risk management and legislative compliance

• ‘Procure to pay’ activities

Managing core commodity spend• Regional and national contracts

• Commodity Groups

• Contract compliance and savings

Catering Laboratory SuppliesComputing PostalDomestic Services ProfessionalEstates StationeryFurniture & Textiles

Telecoms

UoS Total expenditure and savings on regional contracts

UoS Percentage Savings

Tendering – equipment and services

• Procurement thresholds and EU regulations

£0- £2,000 Value for Money approach to purchasing

£2,000 - £25,000 Three written quotations

£25,000 - £125,000

Formal Tender involving Procurement

Over £125,000 EU Procurement exercise

Risk management and legislative compliance

• Tendering and Terms & Conditions• EU Legislation (e.g. Remedies Directive)• Contract Management• Corporate & Social Responsibility• Sustainability issues• Financial Stability

‘Procure to pay’ activities

• Promotion of Right First Time Initiative• Procurement Reporting• Releasing Purchase Orders• New vendor requests• Catalogue / Autofax Solutions

Procurement for the Faculty of *****

• Align with faculty needs

• Main contact still via commodity specialists and procurement helpdesk

• Faculty strategic contact: ****

• Faculty assistant: *****

Integrating and embedding Procurement into the Faculty

Procurement Structure for Faculties

Procurement for Faculties

• Specific contacts and raised profile

• Involvement in strategic planning processes

• Faculty specific opportunities for savings

• Sharing best practice

• Develop Awareness sessions

• Updates and faculty specific training

Value for Money for your Department• Cost reduction via contracted suppliers

• Added value procurement via quotation and tendering exercises

• ‘Better buying’ cost reduction• Catalogue Solutions• Consolidated ordering• Stock management

• Identifying faculty specific savings

Commodity contract savings

Department specific savings

• Identify opportunities

• Expenditure analysis

• Product / Commodity area

Awareness Sessions

• Procurement overview

• Tendering processes and procedures

• Contracts and supplier sourcing

• Department - defined (as requested!)

Feedback & Questions