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B I D D I N G D O C U M E N T R E Q U E S T F O R P R O P O S A L ( R F P )

RFP No. _______________________________ Edited by C. Fletcher (Aug 10, 2011) – For submission to HOPs (July 28, 2011)

Procurement of Goods

For

[Mixed Xylene]

STEDEC TECHNOLOGY Commercialization Corporation of

Pakistan Private Limited

STEDEC Regional Office Off University Road Near PCSIR

Laboratory, Karachi

Ministry of Science & Technology, Islamabad.

CONTACT:

Phone: 042-99230545

Email: corporate@stedec.com.pk

From

The Managing Director

STEDEC

INVITATION TO TENDER NO.

Dear Sir/Sirs,

1. You are hereby invited to submit bid for the store as detailed in the schedule to this

invitation to tender subject to the conditions laid down in bidding documents. The

contract resulting from this invitation to tender shall be governed by the conditions as

contained in bidding documents. The bid quoting against this invitation shall be deemed

to have read and understood the conditions thereof and particulars of the stores required

and their specifications etc.

2. The bidder shall quote on the prescribed schedule to this invitation to tender, on the

basis indicated therein and shall sign the certificate to the effect that the stores shall be

supplied in accordance with the requirement specified in the schedule. In case there is

any deviation, it should by clearly stated by bidder otherwise it will be presumed that

offer is strictly in accordance with the requirement of the bid notice.

3. In case of offers for supply of stores both imported and indigenous from within the

country price quoted shall be inclusive of all taxes, duties and charges for packing,

making, handling etc, where sales tax is leviable and is included in the price quoted it

shall be indicated separately.

4. Failure to submit the bid in the manner prescribed in the invitation to tender will render

it liable to be ignored.

5. The purchaser does not pledge himself to accept the lowest bid and reserves to himself

the right of accepting the full or part quantity offered and the bidder shall supply the

same at the rate quoted.

Yours faithfully

Syed Fakher Abbas Zaidi

(Asst. Manager Procurement)

042-99230545

SCHEDULE OF INVITATION OF TENDER NO.13-STD-/2018-19

Date of opening 18.04.2019 Time of receipt 11.00 am(06.05.2019) Time of opening 11.30 am (06.05.2019) Delivery Required at STEDEC Regional Office Off University Road

Near PCSIR Laboratory, Karachi

Delivery Period Within 15 days after purchase order. Selling Date 18.04.2019

Bid Security Rs. 50,000

Evaluation Criteria

The bids shall be evaluated on the basis of terms

and conditions/ instructions/ specifications/

special conditions given in the bidding

documents

Procedure of opening

competitive bidding

Single stage – one envelop procedure as per

PPRA rules 2004

Description

of Store Specification of Store

Quantity

Required

Mixed

Xylene

Tests Result

Appearance Clear liquid

Ethyl Benzene 14.811%

o-Xylene 23.203%

p-Xylene 18.627%

m-Xylene 42.404%

20,000 Ltrs

Terms and Conditions:

1. Firms are required to quote rates on free delivery to consignee end. Offer shall

remain valid for a period of 30 days from the date of opening of tender. The offer

with validity less than 30 days will be rejected.

2. All the firms will have to deposit bid security @50,000/- (Fifty Thousand rupees

only) as CDR.

3. Contractors should be registered with the Sales Tax Department and Income Tax

Department.

4. Bid security shall be retained as performance guarantee for successful bidder and

will be released after a period of two months after received of goods

5. The quantity of the store can be increased or decreased before issuing the contract

if deemed necessary.

6. The contractor should give undertaking to replace any defective supply.

7. Any offer not received as per terms and conditions of the tender enquiry is liable to

be rejected.

8. The bidder should submit sample along with the bid otherwise bid will rejected

9. Expiry of store should not be less than 2 years.

10

.

The procuring agency may reject all bids or proposals at any time before issuing of

contract.

11

.

The prices quoted by the firms must be inclusive of GST and other taxes where

applicable. The deduction of all relevant taxes is applicable.

12

. Authority letter/Distributed letter must be attached with the technical bid.

13

.

Warranty: The bidding firm shall provide a certificate alongwith the offer for free

warranty for a period of two months.

14

.

Any offer not received as per terms and conditions of the tender enquiry is liable to

be ignored. No offer shall be considered if:

1. Received without earnest money,

2. Received after the time and date fixed for its receipt.

3. The tender is unsigned and unstamped.

4. The offer is ambiguous.

5. The offer is conditional.

6. The offer is from a firm, blacklisted, and suspended from any of the

Government Department.

7. The offer is received by Telegram or Fax.

8. The offer is for store not conforming to specifications indicated in the tender.

9. Received without valid Certificate of National Tax Number

10. Received without valid Certificate of sales tax registration

11. Received without sample and certificate of analysis

CERTIFICATE

1 We herby confirm to have read carefully the description of stores and all

the terms and conditions of your tender enquiry No.

due for opening on for the supply of specified stores

in addition to the conditions as appended herewith and also all the special

instructions attached to the said tender enquiry. We agree to abide by all

those instructions/ conditions.

2 We are hereby confirm that the stores offered by us are exactly to the

particulars and specifications as laid down in your tender enquiry in all

respects.

3 We accept that if the required Bid security is not furnished or our offer is

found lacking in any of the requirement of your tender enquiry, it shall be

ignored.

4 We hereby confirm to understand that the delivery period is the essence

of the contract and it will be strictly adhered to by us. In case of failure

we agree unconditionally to accept the recovery of liquidated damages on

belated supplies at 2% per month or part thereof.

5 Certified that the pries quoted to the department against Tender No.

are not more than the prices charged from any other

purchasing agencies in the country. In case of any discrepancy, the bidder

hereby undertake to refund the price charged in excess.

6 We hereby confirm that we are not blacklisted by any Government

Department and agency

Name of the bidder

Signature of the bidder

Designation of the bidder

Seal

Witness:

a) Name Signature

b) Address

c) Date

OFFICE OF THE MANAGING DIRECTOR

(STEDEC Technology (Pvt) Limited)

FORM OF PROCUREMENT CONTRACT

This is in confirmation to letter No: dated (Advance acceptance of tender)

1. Contract No. & Date

2. Contractor’s name &

address

3. Contractor’s reference

4. Consignee’s name & address

5. Condition of contract As contained in Public Procurement Rules, 2004 as

amended up-to date.

6. Particular of store As below

Item

No. Description of Store Unit Price (Rs.) Qty (Rs.)

Total Price

(Rs.)

1.

Name of store/item

(Specification attached as

Annex-I)

(Rupees …………………………………. Only (in words)

7. Delivery period

8. Place of delivery At STEDEC Office Off University Road Near PCSIR

Laboratory, Karachi.

9. Dispatch instructions Free delivery at consignee’s end.

10. Inspection authority (STEDEC Technology (Pvt) Limited)

11. Inspection Officer Joint inspection by Inspection Committee

12. Packing and marking Safe and sound condition in 200 litters drums.

13. Place of inspection At STEDEC Office Off University Road Near PCSIR

Laboratory, Karachi

14.

100% payment will be made with 15 days of the analysis report of received goods.

Payment will be made only against prescribed sales tax invoice showing amount of

sales tax.

PRICE SCHEDULE IN PAK RUPEES/FORM OF BID

Name of bidder:

1 2 3 4 5 6 7 8

Item Description Country

of Origin Quantity

Unit price

excluding

Sales tax

(Rs.)

Sales

Tax

(Rs.)

Unit price

including

sales tax

(Rs.)

Total

Amount

including

Sales Tax

(Rs.)

1 Mixed Xylene

Total Amount without GST

GST @ 17%

Total Amount including GST.

Amount in words:

Signature of Bidder.

Name

Designation