procurement’s lean methodology journey · 2020-06-18 · productivity gains. 66% reduction in...
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Procurement’s Lean Methodology Journey
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Louise Brennan Senior Kaizen Promotion Office Specialist
Paula Davies Head of Procurement and Commercial Contracting
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Virginia Mason
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PARTNER WITH VIRGINIA MASON
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A not-for-profit medical group in Seattle, Washington providing
primary and hospital care
336 bed hospital, 445 doctors, multiple primary and secondary care clinics
A leader in setting patient care quality standards in the US
From unsafe (Institute of Medicine, 2001) to very safe (the USA’s “Hospital of the Decade”)
Virginia Mason Hospital 15 Year Journey
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• Successful Bid to NHSI (then TDA)eili
• Formation of KPO team
• Launch of Organisational Strategy
• Underpinned by SaTH Values
• Launch of Transforming Care Institute
• Launch of Leadership Academy
• Values in Practice Agreements (Compact work) including Leaders/Medical/STP
Cultural Transformation
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The Journey so far
The Shrewsbury & Telford Hospital
Surrey & Sussex Healthcare
Barking Havering and Redbridge University
Hospitals
University Hospitals Coventry &
Warwickshire
The Leeds Teaching Hospital
……
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LEADERSHIP CULTURE
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Embedding a Production System
• Huddles
• 5S
• Standard Work
• Genba Walks
• Report Outs
• Kaizen Events
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Value Streams
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The Story so far….
Reduction in waste to make patient journey’s
safer and kinder
Reduction in walking for our staff creating
additional time for patient care
Staff educated in Transforming Care Production System
Staff using the Transforming Care
Production System tools
Lean for Leaders deploying the Transforming Care Production
System to improve patient safety and transform our organisational
culture
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Courses available
1.5 Day Transforming Care Production System
methodology training.
5SLean for Leaders
Advanced Lean Training
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Lean for Leaders
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Shropshire Healthcare Procurement Service
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My Lean for Leaders Experience
• Initial thoughts
• Making it real
• Why didn’t we do this sooner?
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Using The TCPS Tools
Identifying Waste
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Procurement Efficiencies
£1.8m in year savings 17/18
SATH
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Model Hospital
• The model hospital data is the analysis tool to identify our improvement opportunities
• TCPS principles to implement improvements.
• Involvement on the national working group
• Level accredited in February 2017
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Improvements Made
• Introduction of kanbans
• 66% reduction in value of stock held
• Elimination of waste
• Standard work
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Procurement and Model Hospital
Do you know where your Procurement team sit in the NHS Procurement League table?
• Position on the national work stream
• Rising the procurement league table
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Productivity Gains
66% reduction in value of stock held
42% Increase in
# of products
held
10% reduction
picking errors –mistake proofing
62% reduction picking time –
location changes - standard work
38% Reduction in time – stock
replenishment –set up reduction
13% reduction in pathology
stock - kanban
65% Reduction
defect orders
pathology catalogue
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Productivity Gains
Mistake Proofing
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Summary
• Model Hospital data aids us to set priorities, TCPS to review process and implement improvements
• Model Hospital data analysis to ensure value for money
• Elimination of waste
• TCPS to ensure standard work.
Questions and Answers