productivity project by chris bailey
TRANSCRIPT
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ProductivityChris Bailey
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Cliché
Do MoreGet BusyDo Efficiently
Accomplish More sustainably
PRODUCTIVITY
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Productivity is maximizing utilization
1. Time 2. Energy 3. Attention
Learn technique
Try Measure
***Maximize Energy & Attention for good use of time
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You are unique !1. Measure your Energy
( subjectively) level in each hour
2. Identify BPT – Biological Prime Time where you have maximum energy and attention naturally
3. Maintain a simple time log : what you did each hour
Do this once for a week and do this every 3 months
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Get a purpose of why you want to be productive
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1. You will have many tasks – ad hoc, planned, projects etc .
2. They do not vanish if you read this presentation
3. For now , pick up 5 tasks and see if all have same impact if you do them now .
4. They won’t
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Pick 3 high impact tasks for the day, week
Try scheduling them when you have max energy
Caution : Start with 3 but don’t end with them unless you want to get fired.
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Bigthink.com
Start doing them – simple .Right ?
NO
Here comes Mr.Procastination
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High Impact tasks are sometimes 1. Boring2. Frustrating3. Unstructured, ambiguous4. Difficult5. Sometimes lack purpose
So , we choose the inevitable – Procastinate doing the High Impactful Tasks
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Flip the tasks to make them opposite of reasons for procrastination – make it low barrier to entry.
( Don’t worry , you will understand it in the next slides)
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• Filing Income Tax – Boring Have your auditors do it . ( Delegate)Pair with your friend ( Shrink)
• Exercise – Difficult
Choose to do only 5 minutes for 3 times a day . Start with this ( Low Barrier) Ask your friend to pick you up for the gym ( Social Support)
• Feedback to Team – Difficult, Ambiguous
Get Feedback for yourself first ( opens your mind ) Have it in the Cafeteria or even in a coffee shop ( Makes it interesting ) Split into 3 sessions with themes – lessens cognitive pressure
• Write Blogs – Frustrating
Write it in paper, take picture .( change in context) Write 3 lines a day ( splits tasks )
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A refresher • Write down your future self – how he/she would be , as a projection
of current habits .
• Could be scary . Repeat it as and when you become productive
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Address the big Elephant – Time Spent in Internet
It kills all productivity measures . It has low barrier, keeps you engaged with no purpose .
Disconnect from it frequently.( have you tried setting a 30 letter password for facebook and remove ‘remember Password’)
ATTENTION PLEASE
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“HumanMindIsForThinkingAndNotStoringTasks& Ideas”
Unattended tasks clogs your mind, giving a feeling of not achieving things and depresses you!
Take a cup of coffee, write down all tasks you have in mind. Well, all of them !
Do that always !!
MANAGE ATTENTION
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Process the tasks • Can I do it now ? If yes , do it .• Is it actionable ? No – remove it .• What is the next step ?
Organize into Buckets • Can be Delegated ( with less tracking) • Can wait • Schedule it • Break into small steps
Review them often
MANAGE ATTENTION
Read more here
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20 second rule – Keep your distraction at least 20 seconds away. Create that difficulty.
DISTRACTION
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Habits ( CUE->ACTION->REWARD)• You open Facebook(Action) when you open the chrome in the
morning (Cue) and you are happy( Reward) seeing some notifications.
• Certain Habits have decreasing trend of rewards and you need to do more to get the award. Frustration. Keep seeing Facebook more to get the same happiness. Not sustainable.
• You do slow breathing (Action) when there is a traffic signal(Cue) and feel more relaxed ( reward)
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Multi Task • Don’t Multi task – straight .
• Multi task keeps you happy , busy, but less accomplished
• At least , choose less cognitive tasks as candidate for Multi-tasking
• Single task – gives good fulfillment and firepower to accomplish
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Observe Breath for 10 minutes a day. Slows down response to impulses
Wespark.org
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FOOD • Eat less Processed foods – they release energy soon and we crash after
that.
• Eat 3/4th of your capacity, more energy to Brain than to Digestive system
• More water – 24% better metabolism, can think better
• Coffee – borrows energy from later in the day ( Adenosine receptor).Choose the timing.
• Coffee – U need to drink more to get that same high.
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LAST TWO – floor under you•Exercise
•Sleep• Create Night time ritual before sleep• Avoid devices 30 minutes before sleep
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Helpers•Large number of small sacrifices required to be productive over time
•Keep the changes small to start with
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Final Words• Take Breaks – even from Productivity !
• Happiness Drives Productivity
• Recount things you are grateful – Often !• Scan for positives• Social Support
• Divide and Conquer • Create Happiness and Accomplishments journal