Professional Learning & Development

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COMMON ESOL LANGUAGE:Category I= English/Language Arts/ReadingCategory II = Math, Science, Social Science, Computer Ed.Category III = All other teachers

1. Make the reporting of out-of-field English/Language arts/Reading teachers of ESOL a part of the registration process for ELL students. As soon as you register the student and he/she is placed with a teacher without the endorsement, complete the ESOL Out-of-Field Form send it to Joy Salamone in Human Resources at that time. Human Resources will report this to the Board for approval in the preparation of the next Board Agenda. The school board approval must be 'timely' (generally within 30 days of placement of the ELL). To verify that Human Resources has received your ESOL out of field approval form you need to go to the District website, click on School Board, School Board Agenda, then to the Instructional section. Verify that the names are under the ESOL Out Of Field section. Remember all requests for approval must be in Human Resources two weeks prior to the School Board Meeting.

Procedures for ReportingOut-of-Field ESOL Teachers

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Procedures for ReportingOut-of-Field ESOL Teachers

2. Continue to report the same teacher every year that an ELL student is placed in his/her class. Report to the parents of the ELL student, within 30 days of placement, using the parent letter or newsletter with full date (mm/dd/yy) to tell them of the out-of-field status of the teacher. Please print the letter on school letterhead, listing the student's name in the letter.

3. Keep a copy of the parent notification letter/newsletter of ESOL out-of-field classroom at your school for auditing purposes.

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Out-of-Field ELL Approval Request

Sample of ESOL Out-of-Field

Approval Request FormMake sure to use the

most current form.

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Parent Notification - ESOL

Sample of Out of Field ESOL Teacher to Parent.

Keep a copy for your audit file at school. Do

not send to H.R.

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S169 Teachers with ELL StudentsThis report is run by the schools to list the teachers with ELL students. It includes staffinformation concerning a teacher's training information for ESOL and the student id, name,course/section and funding program assigned to that course/section.

Reason: To make available to the schools an up to date report concerning teachers withELL students, their ESOL points and the FEFP funding program that is assigned to thoseESOL applicable classes.

Control: Report Format- This field indicates the report format to run. For the report above use, Format T.(F)S Report Sequence - The following report sequences are available.

A Yr-T/Schl/TNmB Yr-T/Schl/TchC Yr-T/Schi/Dept/TNmD Yr-T/Schi/Dept/TchE Yr-T/Schl/TNm *Validations

Note: Sequence E can be run after all students are updated. This validation sequence will print only teachers and students that may still need to be updated or reported as "Out of Field“.

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S169 Teachers with ELL Students

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Example : S169 Print Teacher

Transferring College & Online Courses

Some college courses can be transferred to ERO to satisfy requirements for the ESOL Add-On Endorsement Program.

If you have a taken a college course that you think can be transferred for the ESOL Add-on Endorsement Program, please send an email to: Dinah Kramer – kramer.dinah@brevardschools.org with the following information:

Name of college/university Name of college course (i.e., Multicultural Education)

Year course completed

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If we do not have your transcript on file in Human Resources, you must also send an official transcript.

Please note the following:

Only courses with a “B” or higher will be acceptable for transfer.

Reading courses must have been completed after to January 1, 1998.

Transferring College & Online Courses

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Adding ESOL EndorsementESOL K-12 Academic Coverage

1. Complete all five ESOL endorsement courses = 300 hrs. or

2. Take the subject area test in ESOL K-12 and two ESOL courses within three yearsof passing the test or the coverage will be deleted from your certificate at time ofrenewal by the State.

3. Make sure if you went through a State Approved Education Program such as UCFyou applied to have the ESOL endorsement certification on your certificate. Thisis a separate certification that you must apply for. Many graduates do not realizethis and think it is automatically added to their certification areas.

4. You will need to complete the District Add-on Certificate application (located inthe “teacher” portal under teacher certification) (not bright yellow renewal) andsend directly to Human Resources/Certification not the State so that we can addthe endorsement or coverage. Currently the District pays the $75 to add it to yourcertificate. If you have the ESOL endorsement on a transcript you will need to payfor the addition $75 as it was part of your degree requirement and apply on-line toadd www.fldoe.org/edcert/apply.asp

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5. When completing the District Add-on application the service code you arerequesting is “ADDNEW”.

6. The subject code will be 1016-E for the endorsement, 1016-6 if you tookthe test.

7. Make sure to print out your ERO transcript and attach to the District Add-on application if you took the courses.

8. Once the ESOL certification is added to your certificate you will receivean updated certificate from the State. Make sure to give your schoolsecretary a copy for your personnel file .

9. Once ESOL is added you will not be reported out of field in ESOL. Areminder that if you took the ESOL K-12 test and you do not take thetwo required courses within three years of passing the test theESOL coverage will be dropped at time of your renewal.

Adding ESOL EndorsementESOL K-12 Academic Coverage

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Notification and Training Requirements for Teachers with an ELL Student

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Verify Teacher ESOL Certification

To verify if a teacher is ESOL Certified, you can look at their teaching certificates that you have on file for your teachers or pull your ELL report S169. They will be considered certified if you see this on their certificate:

ESOL for Speakers of Other Languages K-12 (1016/6)ESOL for Speakers of Other Languages Endorsement (1016/E)

If you have a teacher that you wish to look up their certification electronically, you can use the H507 screen or you can pull the report titled: Registrant Detail in ERO. This report is located under the My School tab on your ERO home page.

Remember, the only teachers that need to be certified in ESOL are Category 1 teachers (reading and language arts) teachers. Category 2 and 3 teachers do not need ESOL Certification. They need a 60-hour or 18-hours of ESOL training depending on the subject area they teach. You can verify any training that a teacher has completed by having them either send to you electronically or giving you a hard copy of their ERO transcript or pull your ELL report S169.

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ESOL Questions & AnswersQ: Who must have the ESOL endorsement?A: All teachers who teach English/Language arts/Reading to ELL (English Language Learner) students. This includes all elementary education teachers who teach English/Language arts/Reading and all middle and secondary teachers of English/Language Arts/Reading. The ESOL endorsement requires 15 semester hours of appropriate college courses or 300 hours of in-service training.

Q: How should a teacher without the ESOL endorsement bereported out-of-field to the district?A: Just as soon as an ELL student registered at your school and is placed in an English/Language arts/Reading class of a teacher without the endorsement, complete the ESOL OUT-OF-FIELD APPROVAL FORM FOR ALL ELL and send it to Joy Salamone, Office in Human Resources.

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Q: What is the time line for obtaining the endorsement?A: The time it takes to complete requirements for the ESOL endorsement may be different for each teacher. Six years or more may be allowed to complete the requirements for the endorsement. The timeline is determined by the placement of an ELL student into a teacher’s class who does not have the endorsement. The first time an ELL student is placed in that teacher’s class, the teacher has two years to take the first 3 semester hours or 60 in-service points of ESOL coursework. After that the teacher continues to take 3 semester hours or 60 in-service points until a total of 15 semester hours or 300 ESOL in-service points have been earned. This continues until all 5 courses or 300 hours have been completed and the person applies to have the ESOL endorsement added to his/her certificate.

ESOL Questions & Answers

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Q: How should a teacher without the ESOL endorsement be reported out-of-field to the district?A: Just as soon as an ELL student registered at your school and is placed in a language arts class of a teacher without the endorsement, complete the ESOL OUT-OF-FIELD APPROVAL FORM FOR ALL ELL and send it to Joy Salamone office in Human Resources.

Q: Should I submit this form every year for the same teacher if that teacher is out-of-field for ESOL?A: Submit the form for ESOL out-of-field teachers. The submission of this form should be a part of the student registration process. Send the form as soon as possible after the ELL student is enrolled.

Q: If the teacher is in the process of taking ESOL courses, do they still have to be reported as out-of-field and parents notified.A: Taking the courses is a very important part of the process, but the teacher is considered to be out-of-field until the ESOL endorsement is added to his/her teaching certificate. Taking the courses, being approved by the Board and reporting to parents satisfies the out-of-field requirement and allows the district to collect the funding for ELL students. You must continue to report them until the ESOL endorsement is added to the teaching certificate.

ESOL Questions & Answers

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ESOL Questions & AnswersQ: Why is submission of this form to Human Resources as soon as possibleso important?A: Reporting out-of-field teachers to the School Board for approval is veryimportant part of the process and it must be done in a timely manner. If theteacher is not approved by the Board to teach out-of-field, we lose the funding forthat ELL student.

.Q: What about reporting out-of-field ESOL teachers to parents?A: This is another very important part of the process. Parents should be notified assoon as possible, and certainly before the next FTE is taken. We have specialletters already written in both English and Spanish for you to use to notify theparents of an ELL student being taught by an English/Language arts/Readingteacher who does not have the ESOL endorsement. Copies of these letters are inthe ESOL Program and Services Procedures Manual.

Q: What about teachers who teach other subjects to ELL students. Do theyhave to be reported as out-of-field?A: No. Only English/Language arts/Reading teachers requiring the endorsementmust be reported.

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Q: What are the requirements for these “other” teachers?A: Teachers of computer literacy, mathematics, science, and social studies are required to take 3 semester hours or 60 in-service points in ESOL.• For the experienced teacher, the course or 60 points must be completed within the first year after the teacher is first assigned an ELL student.•For the beginning teacher, the course or 60 points must be completed within 2 years after the teacher is first assigned an ELL student. (Remember that ESOL FTE may not be collected/reported on AS400 for ELL students in classes of teachers who are not on their training time lines or completed with training.)

Q: What about teachers who teach subjects other than mentioned above?A: These teachers are required to complete 3 semester hours or 18 in-service points in ESOL.•For experienced teachers the course or 18 hours should be completed within one year after the teacher is assigned an ELL student.•For beginning teachers the course or 18 hours should be completed within two years after being assigned an ELL student.

ESOL Questions & Answers

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Checklist for Principals for FTERegarding Teacher Certification

Click here to open

form

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