profitability configuration

SAP ECC 6.00

October 2006

English

J17:Profitability Analysis

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Building Block Configuration Guide

SAP Best Practices Profitability Analysis: Configuration Guide

Copyright

© Copyright 2006 SAP AG. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice.

Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors.

Microsoft, Windows, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation.

IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400, iSeries, pSeries, xSeries, zSeries, z/OS, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, and Informix are trademarks or registered trademarks of IBM Corporation.

Oracle is a registered trademark of Oracle Corporation.

UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group.

Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc.

HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology.

Java is a registered trademark of Sun Microsystems, Inc.

JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape.

MaxDB is a trademark of MySQL AB, Sweden.

SAP, R/3, mySAP, mySAP.com, xApps, xApp, SAP NetWeaver, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary.

These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.

© SAP AG of 53


Icons

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

© SAP AG of 53


ContentsProfitability Analysis: Configuration Guide................................................................................7

1 Purpose.......................................................................................................................... 7

2 Preparation..................................................................................................................... 7

2.1 Prerequisites............................................................................................................7

3 Structures....................................................................................................................... 7

3.1 Import Operating Concern from Source Client 000 (if necessary)...........................7

3.2 Copy Operating Concern.........................................................................................8

3.3 Maintain Characteristics..........................................................................................9

3.4 Maintain Value Fields............................................................................................11

3.5 Assign Characteristics and Value Fields to Operating Concern............................13

3.6 Maintain Operating Concern..................................................................................13

3.7 Set Operating Concern..........................................................................................14

3.8 Assign Controlling Area to Operating Concern......................................................14

4 Master Data CO-PA.....................................................................................................15

4.1 Maintain Characteristic Values..............................................................................15

4.2 Derivation & Valuation...........................................................................................16

4.2.1 Derivation......................................................................................................16

4.2.1.1 Define Characteristic Derivation...........................................................16

4.2.2 Valuation.......................................................................................................18

4.2.2.1 Set Up Conditions and Costing Sheets.................................................18

4.2.2.1.1 Define Condition Tables...............................................................184.2.2.1.2 Define Access Sequences...........................................................194.2.2.1.3 Create Condition Types and Costing Sheets...............................204.2.2.1.4 Assign Value Fields......................................................................24

4.2.2.2 Valuation Strategies..............................................................................24

4.2.2.2.1 Define and Assign Valuation Strategy..........................................24

4.2.2.3 Set Up Valuation Using Material Cost Estimate....................................25

4.2.2.3.1 Define Access to Standard Cost Estimates..................................254.2.2.3.2 Assign Costing Keys to Any Characteristics.................................264.2.2.3.3 Assign Value Fields......................................................................27

5 Planning....................................................................................................................... 28

5.1 Initial Planning steps..............................................................................................28

5.1.1 Define Number Ranges for Planning Data....................................................28

5.1.2 Maintain Versions..........................................................................................28

5.1.3 Define Planning Layout.................................................................................29

5.1.4 Define Planning Levels..................................................................................30

5.1.5 Define Planning Packages............................................................................31

5.1.6 Define Planning Methods (Parameter Set)....................................................32

5.2 Forecast................................................................................................................. 33

5.2.1 Maintain Forecast Profile...............................................................................33

© SAP AG of 53


5.2.2 Maintain Revaluation Keys............................................................................33

5.2.3 Define Ratios and Ratio Schemes................................................................34

5.3 Integrated Planning................................................................................................35

5.3.1 Plan Settlement: Receiving Version in CO-PA..............................................35

5.3.2 Create Plan Assessment...............................................................................35

6 Flows of Actual Values.................................................................................................39

6.1 Initial Steps............................................................................................................39

6.1.1 Define Number Ranges for Actual Postings..................................................39

6.2 Transfer of Billing Documents................................................................................39

6.2.1 Assign Value Fields.......................................................................................39

6.2.2 Assign Quantity Fields...................................................................................40

6.3 Order and Project Settlement................................................................................41

6.3.1 Define PA Transfer Structure for Settlement.................................................41

6.3.2 Assign PA Transfer Structure to Settlement Profile.......................................41

6.4 Settlement of Production Variances.......................................................................42

6.4.1 Define PA Transfer Structure for Settlement.................................................42

6.4.2 Assign PA Transfer Structure to Settlement Profile.......................................43

6.5 Transfer of Overhead.............................................................................................43

6.5.1 Create Actual Assessments CCA to CO-PA.................................................43

6.6 Activate Profitability Analysis.................................................................................44

7 Information System......................................................................................................45

7.1 Define Key Figure Schemes..................................................................................45

7.2 Define Variables for Reports..................................................................................47

7.3 Define Forms for Profitability Reports....................................................................47

7.4 Create Profitability Report......................................................................................50

8 Master Data CO-OM....................................................................................................51

8.1 Create Primary Cost Elements - New....................................................................51

8.2 Change Cost Element Groups - Assign Cost Elements.........................................52

9 Provide Country Specific Texts....................................................................................53

9.1 Change Cost Elements - Text................................................................................53

9.2 Maintain Characteristics - User defined - Text.......................................................54

9.3 Maintain Value Fields - Text..................................................................................54

9.4 Maintain Operating Concern - Text........................................................................55

9.5 Change Profitability Reports - Text........................................................................56

10 Troubleshooting in CO-PA.....................................................................................56

10.1 Inconsistencies in Derivation Rules/Creation of Billing Document Not Possible56

10.1.1 Installation of SAP Note 446279...................................................................56

10.1.2 Regeneration of Derivation Rules.................................................................57

10.1.3 Manual Removal of Inconsistencies in the Derivation Rules.........................58

© SAP AG of 53


10.2 General Troubleshooting – Regenerating the Operating Concern....................58

© SAP AG of 53


Profitability Analysis: Configuration Guide

1 PurposeThis configuration guide provides the information that you need to manually set up configuration of this building block.

If you do not want to configure manually and prefer to use an automated installation process using BC sets and other tools, refer to the installation guide for this building block.

2 Preparation

2.1 PrerequisitesIf you want to use this building block, you must first install the following building blocks:

Building Block # Description

Layer 0 All layer 0 building blocks

J18 Product Cost Planning

3 Structures

3.1 Import Operating Concern from Source Client 000 (if necessary)

Use

The purpose of this activity is to copy the operating concern. The operating concern BPSA is based on the delivered operating concern S001. The first step is to copy operating concern S001 to BPSA.

Procedure

1. Access the activity using one of the following navigation options:

Transaction Code KECP

IMG Menu Controlling Profitability Analysis Structures Define Operating Concern Sample Operating Concerns Copy Operating Concern including Customizing

2. On the Import Operating Concern screen, enter the following data:

Field name Description User action and values Comment

SAP Template

Sample Operating Concern

S001 (Example operating concern 1)

© SAP AG of 53



Source Client 000

Copy to

Target Client Your Client

Test Mode No Flag

Overwrite Settings

No Flag

3. Choose Copy.

4. Ignore the warning message and choose Enter.

3.2 Copy Operating Concern

Use

The purpose of this activity is to copy the operating concern. The operating concern BPSA is based on the delivered operating concern S001. The first step is to copy operating concern S001 to BPSA.

Procedure


Transaction Code KECP

IMG Menu Controlling Profitability Analysis Structures Define Operating Concern Sample Operating Concerns Copy Operating Concern including Customizing

2. On the Copy Operating Concern tab, enter the following data:


Copy from

Source Operating Concern

S001

Source Client Your Client

Copy to

Target Operating Concern

BPSA

Target Client Your Client

Data Structures Flag

Generate Environment

Flag

© SAP AG of 53



Customizing Flag

Test Mode No Flag

3. Choose Copy.

4. Ignore the warning message BPSA already exists and choose Enter.

3.3 Maintain Characteristics

UseThe characteristics of the Operating Concern represent objects or market segments that can be used as a basis for performing evaluations.

The characteristics also represent reference objects for allocating costs in Profitability Analysis. This enables source-related cost allocation at the level responsible, according to direct costs and contribution margin accounting.

The table below displays the name and meaning of the characteristic, as well as how it is used in a different application and in each company code.

Additional to the below mentioned characteristics, there are fixed characteristics existing in every operating concern. They are used to transfer organizational structures to the profitability analysis (for example,. company code, controlling area, plant, sales organization).

Procedure


Transaction Code KEA5

IMG Menu Controlling Profitability Analysis Structures Define Operating Concern Maintain Characteristics

The following table gives an overview of the characteristics that are adopted from the example Operating Concern S001 (E):

Charact. Description Short Text Dtype Lngth Origin Table Origin Field

BONUS Vol. rebate grp Rebate grp CHAR 2 MVKE BONUS

BRSCH Industry Industry CHAR 4 KNA1 BRSCH

BZIRK Sales district District CHAR 6 KNVV BZIRK

EFORM Form of manuf. Manuf.form CHAR 5

GEBIE Area Area CHAR 4

KDGRP Customer group Cust.group CHAR 2 KNVV KDGRP

LAND1 Country Country CHAR 3 KNA1 LAND1

MAABC ABC indicator ABC CHAR 1 MARC MAABC

MATKL Material group Matl group CHAR 9 MARA MATKL

© SAP AG of 53


VKBUR Sales office Sales off. CHAR 4 KNVV VKBUR

VKGRP Sales group Sales grp CHAR 3 KNVV VKGRP

2. On the Edit Characteristic: Start screen, select the Chars from operating concern radio button.

3. In the field, enter the operating concern BPSA.

4. Choose Change.

5. Choose Enter when you get a caution message “You are processing cross-client data structures.”

6. On the Change Characteristics: Overview screen, choose Create.

7. On the Create Char.: Assignment dialog box, select Transfer from SAP table.

8. In the Table field, enter the table name KNVV and choose Enter.

9. On the Reference Table: KNVV.. dialog box, select the following rows:

Field Description Dtype Lngth

KTGRD AcctAssgGr CHAR 2

10. Choose Enter and go back to the Edit Characteristics: Start screen.

11. Repeat steps 7-10 with table name MVKE and the following values:


PAPH1 ProdHier01-1 CHAR 5



12. Choose Enter and go back to the Edit Characteristics: Start screen.

13. Repeat steps 7 - 10 with table name MARC and the following values:


BESKZ Procurement CHAR 1

14. Choose Save and go back to the Edit Characteristics: Start screen.

15. Repeat steps 6 - 10 with table name VBAP and the following values:


PSTYV Item category CHAR 4

16. Choose Save and go back to the Edit Characteristics: Start screen.

17. On this screen, in Characteristic, enter WWICI and choose Enter.

18. On the Create Char.: Assignment screen, choose User defined and in Description, enter Intercompany Ind..

19. Choose With own value maintenance button and choose Enter.

20. Enter short text ICI, data type CHAR and length 1. Choose the Activate button.

21. On the Generate New Check Tables, choose Automatic.

22. Choose Back.

23. On this screen, in Characteristic, enter WWICD and choose Enter.

24. On the Create Char.: Assignment screen, choose User defined and in Description, enter Item Category Dummy.

© SAP AG of 53


25. Choose Without value maint. button and choose Enter.

26. Enter Short text ICD, Data type CHAR and length 4. Choose the Activate button.

27. On the Generate New Check Tables, choose Automatic.

28. Choose Back.

3.4 Maintain Value Fields

UseValue fields are key figures that represent the lines in a report in CO-PA drilldown reporting. The values contained in the fields can be aggregated with reference to the characteristics available or displayed at a lower level.

The Value fields can be differentiated according to the following logic:

By assigning elements from the interface modules (CO-OM, CO-PC, FI, SD) the corresponding values can be allocated to the value fields.

With FI and SD, this transfer takes place synchronously when the values are posted to these modules for the first time, e.g. with a G/L account posting with direct assignment to CO-PA (FI) or a billing document (SD).

Values from Overhead Cost Controlling (CO-OM) are transferred periodically when the costs are transferred to cost centers or orders/projects.

The sales costs are transferred from Product Costing CO-PC as material and production costs. This takes place automatically when sold products are valuated with their product costs or moving average prices.

Procedure



IMG Menu Controlling Profitability Analysis Structures Define Operating Concern Maintain Value Fields

2. The following table provides an overview of the value fields delivered by the example Operating Concern S001:

Value Field Description Short Text

ABSMG Sales quantity Sales qty

AUSFR Outgoing Freight Outg.frght

ERLOS Revenue Revenue

MRABA Qty discount Qty disc.

PRABA Price reduction Price red.

PROVV Ext. commission Ext. comm.

RABAT Other discounts Discounts

UMSLZ Licensing fees Lic. fees

VSVP Dispatch packg Disp.pack.

VRPRS Stock value Stock val.

© SAP AG of 53


VWGK Admin. overhead Admin ovhd

VTRGK Sales overhead Sales ovhd

3. On the Edit Characteristic: Start screen, select Value fields from operating concern radio button.

4. Choose Create/Change .

5. Accept the info message.

6. On the Change Value Fields: Overview screen, make the following entries, activate and save each value field:

Value Field

Description Amount Quantity

VV900 Revenue fee X

VV910 Rev. for Exp/Travel X

VV915 Revenue Third Party X

VV920 Sales deductions X

VV930 Number of labor hours X

VV940 Cost of labor hours X

VV950 Travel expenses X

VV960 Other expenses X

VV970 Costs third party X

VV999 X-Technical X

VVAR Sales Discount X

VVFEP R&D Projects X

VVFES R&D Cost Center X

VVFTK Freights paid X

VVHKF COGM fix X

VVHKV COGM variable X

VVIPV Input Price Variance X

VVIQV Input Quantity Var. X

VVLSV Lot Size Variance X

VVMAT Material Costs X

VVMDI Inventory Difference X

VVMPV Mixed-Price Variance X

VVMSK Marketing X

VVOPV Output Price Var. X

VVPR Pallet Discount X

VVPRS Stock Value Dummy X

VVRIV Remaining Input Var. X

VVRUV Resource-Usage Var. X

VVRVA Remaining Variance X

© SAP AG of 53


VVSCR Scrap X

VVUMB Rebate X

3.5 Assign Characteristics and Value Fields to Operating Concern

Procedure

To assign the characteristics and value fields to the operating concern, do the following:



IMG Menu Controlling Profitability Analysis Structures Define Operating Concern Maintain Operating Concern

2. On the Maintain Operating Concern screen, enter the operating concern BPSA.

3. On the Data Structure tab, choose Display <-> Change.

4. Choose Enter when you see the cautionary message on changing/deleting cross-client settings.

5. In the Data structure box, choose Change Data structure.

6. On the Edit Data Structure: Characteristic Screen, choose the Chars tab and transfer the characteristics from the table on the right to the operating concern BPSA Data Structure (the table on the left). Transfer only characteristics that you created processing in sections 3.3 of this guide.

7. Choose the Value fields tab and transfer the value fields from the table on the right to the operating concern BPSA Data Structure (the table on the left). Transfer only value fields that you created processing section 3.4 of this guide.

8. Choose Save and then choose Generate.

3.6 Maintain Operating Concern

UseThe operating concern BPSA is defined by means of attributes and data structures.

The attributes of the operating concern are:

Fiscal year: K4 (Calendar year with 4 special periods)

Local currency SAR

The controlling area BP01 is assigned to the operating concern BPSA. The characteristics and value fields represent data structures or master data for the operating concern.

Procedure


© SAP AG of 53



IMG Menu Controlling Profitability Analysis Structures Define Operating Concern Maintain Operating Concern

2. On the Maintain Operating Concern screen, in the Description field, enter the operating concern BPSA.

3. Choose the Attributes tab and enter the necessary data.


Operating concern currency

Choice of Currency

SAR

Fiscal year variant

Calendar year, 4 spec. periods

K4

4. Choose the Environment tab and activate cross-client and client-specific parts.

3.7 Set Operating ConcernThe operating concern BPSA has to be set before defining the structures.

Procedure


Transaction code KEBD

IMG Menu Controlling Profitability Analysis Structures Set Operating Concern

2. On the Set Operating Concern screen, enter the necessary data.


Operating Concern

BPSA

Type of Profit. Analysis

costing-based

3. Choose Enter.

3.8 Assign Controlling Area to Operating Concern

UseThe purpose of this activity is to allocate the controlling areas that you want to be able to analyze together in Profitability Analysis to an operating concern.

Procedure1. Access the activity using one of the following navigation options:

© SAP AG of 53


Transaction Code SPRO

IMG Menu Enterprise Structure Assignment Controlling Assign Controlling Area to Operating Concern

2. In the Enter Field Values screen, make the following entries:

Field Value

Controlling Area BP01

Operating concern BPSA

4 Master Data CO-PA

4.1 Maintain Characteristic Values

Procedure


Transaction Code KES1

IMG Menu Controlling Profitability Analysis Master Data Characteristic Values Maintain Characteristic Values

2. If the Dialogbox Set Operating Concern pops up, enter the following data:


Select the characteristic which needs to be maintained

See following characteristics

Operating Concern

BPSA

Type of Profit. Analysis

Costing-based

3. On the Change Characteristic Values screen, select the line with entry Intercompany Indic. (IC Kennzeichen).

4. On the Change View "Values for Characteristc ..." screen, select New entries and enter the following data:

Intercompany Ind. Description

A Affiliated companies

E External companies

© SAP AG of 53


5. Select Save (Ctrl+S) and Back.

4.2 Derivation & Valuation

4.2.1 Derivation

In this step, you set up the derivation of characteristic values. Derivation lets you find values for certain characteristics automatically based on the known values of other characteristics, where these characteristics are logically dependent on one another.

When an operating concern is generated, the system produces a standard derivation strategy containing all known dependencies between characteristics. You can display these by choosing View Display all steps.

4.2.1.1 Define Characteristic Derivation

UseThe purpose of this activity is to define the characteristic derivation for the characteristics Item Category Dummy and Intercompany Indicator.

PrerequisitesAll characteristics values have been entered and operating concern has been generated successfully.


Transaction Code KEDR

IMG Menu Controlling Profitability Analysis Master Data Define Characteristic Derivation

2. In Operating concern, enter BPSA and choose Enter.

3. In the Characteristic Derivation: Display Strategy screen, choose the Change button.

4. Choose Create.

5. In the Create Step dialog box, choose Move and choose Enter.

6. In the Characteristic Derivation: Change Assignment screen, in Step Description, enter Item Category --> Item Category Dummy.

7. In Source field enter PSTYV and choose Enter, in Target field enter WWICD and choose Enter.

8. Choose the Save button to save the entries, and choose Back.

9. Choose Create.

© SAP AG of 53


10. In the Create Step dialog box, choose Derivation Rule and choose Enter.

11. In the Characteristic Derivation: Change Structure of Rule Definition screen, in Step Description, enter Customer --> Intercompany Indicator.

12. In Source fields enter KNDNR and choose Enter, in Target fields enter WWICI and choose Enter and Save.

If J30 is not installed, please perform the following step when the customers are created.

13. Choose the Maintain Rule Values button and enter the following data:

Please use your customers for this step.

Customer Intercompany Ind.

101 E

102 E

103 E

104 E

105 E

106 E

107 E

108 E

109 E

110 E

111 E

BP0001 A

BP0002 A

BP000X A

C6000 E

C6100 E

C6110 E

C6111 E

C6112 E

C6113 E

© SAP AG of 53


C6120 E

C6130 E

CPD100 E

DUMMY E

VERBUND100 E

14. Choose the Save button to save the entries, and choose Back.

4.2.2 Valuation

4.2.2.1 Set Up Conditions and Costing Sheets

4.2.2.1.1 Define Condition Tables

Use Condition records in CO-PA are stored in CO-PA-specific condition tables whose key consists of specific combinations of characteristic values. Each condition table represents a different combination of characteristics and can be used by any number of conditions.

Procedure 1. Access the activity using one of the following navigation options:

Transaction Code KE4A

IMG Menu Controlling Profitability Analysis Master Data Valuation Set Up Conditions and Costing Sheets Define Condition Tables

2. Go to the menu and select “Condition Create” and enter the following data:

Field name Description User action and values

Comment

Table 501 enter

With validity period ‘ ‘ deselect flag

With release status ‘ ‘ deselect flag

Maintain Text Procurement type

Selected Fields Procurement type Select by double click from field catalog

3. Choose the button “Generate”.

4. Repeat step 2 and 3 with the following data:


Comment

Table 502 enter



© SAP AG of 53


Maintain Text Item Category

Selected Fields Item Category Dummy

Select by double click from field catalog

Table 503 enter



Maintain Text Procurement type / Item Category

Selected Fields Procurement type, Item Category Dummy


Table 504 enter



Maintain Text Procurement type / Item Category / Company Code / Plant

Selected Fields Procurement type, Item Category Dummy, Company Code,Plant


4.2.2.1.2 Define Access Sequences

Use The access sequence determines the condition tables in which the system should search for valid condition records for the condition type. Thus the access sequence is a sort of directory that tells the system where condition records for that condition type are stored.



IMG Menu Controlling Profitability Analysis Master Data Valuation Set Up Conditions and Costing Sheets Define Access Sequences

2. Maintain the following entries:

AcSq Descrition

Y002 PT / IC / CC / P

Y004 Item Category

AcSq AcNo Tab Description

© SAP AG of 53


Y002 10 501 Procurement type

Y002 20 503 Procurement type / Item Category

Y002 30 504 Procurement type / Item Category / Company Code / Plant

Y004 10 502 Item Category

AcSq AcNo Tab Condition Long field label

Y002 10 501 RKE_BESKZ Procurement type


Y002 20 503 RKE_WWICD Item Category Dummy



Y002 30 504 BUKRS Company Code

Y002 30 504 WERKS Plant


3. Choose Save.

4.2.2.1.3 Create Condition Types and Costing Sheets

Use The purpose of this activity is to define condition types to use in Profitability Analysis (CO-PA) and CO-PA-specific costing sheets.


Transaction Code 8KEV

IMG Menu Controlling Profitability Analysis Master Data Valuation Set Up Conditions and Costing Sheets Create Condition Types and Costing Sheets

2. On the Pricing: Maintain Condition Type – Condition types screen, enter the necessary data:


Comment

Icon “Create” Doubleclick

Condition type

Y001

Description Price Access

Access sequence

no value

Prices X set Flag

Mat.Master X set Flag

© SAP AG of 53


As. per price control

3. Choose Save.



Comment


Condition type

Y002

Description Reduction 100%

Access sequence

Y002 Record maintainance for condition types see below

Surcharge / Reduction

X

Overhead Type

Percentage

Scales W/o Scale

5. Choose Save.



Condition type

Y002

Icon “Change Records for Condition Type”

Click & Choose Key Combination “Procurement Type” Execute

Maintain the following data:

PT: E Amount: 100 - %PT: X Amount: 100 - %

7. Choose Save and Back.



Condition type

Y002


Click & Choose Key Combination “Procurement Type / Item Category” Procurement Type ‘F’

© SAP AG of 53


Execute


ICD: Y1, Amount: 100 - %ICD: Y2, Amount: 100 - %ICD: YYAB, Amount: 100 - %




Condition type

Y002


Click & Choose Key Combination “Procurement Type / Item Category / Company Code / Plant” Procurement Type ‘F’, Item Category Dummy ‘TAN’, Company Code ‘BP01’ Execute


Plant: BP0X, Amount: 100 - %




Comment


Condition type

Y003

Description VPRS from VVPRS

Access sequence

no value

Prices Base Condition Type set Flag

13. Choose Save.



Comment


Condition type

Y004

Description Surcharge 100%

© SAP AG of 53


Access sequence

Y004 Record maintainance for condition types see below

Surcharge / Reduction

X

Overhead Type

Percentage

Scales W/o Scale

15. Choose Save.



Condition type

Y004


Click & Execute


ICD: Y1 Amount: 100%ICD: Y2 Amount: 100%ICD: YYAB Amount: 100%

17. Choose Save.

18. On the Pricing: Maintain Condition Type – Pricing procedure screen, enter the necessary data:


Comment


Pricing Procedure

YG1000

BP Pricing Procedure

19. Maintain the following entries:

Step CnTr CTyp From To Long field label

010 00 Y001 000 000 Price Access

020 00 Y002 010 010 Reduction 100%

030 00 Y003 000 000 VPRS from VVPRS

040 00 Y004 030 030 Surchage 100%

20. Choose Save.

© SAP AG of 53


4.2.2.1.4 Assign Value Fields

Use

In this IMG activity, you assign the CO-PA condition types you have defined to the corresponding value fields. This determines which condition types are used to value those value fields.


Transaction Code KE45

IMG Menu Controlling Profitability Analysis Master Data Valuation Set Up Conditions and Costing Sheets Assign Value Fields

2. Make the following entries:

OpCo CTyp Name Field name Description

BPSA Y001 Price Access VRPRS Stock Value

BPSA Y002 Reduction 100% VRPRS Stock Value

BPSA Y003 VPRS from VVPRS VVPRS Stock Value Dummy

BPSA Y004 Surchage 100% VRPRS Stock Value

4.2.2.2 Valuation Strategies

4.2.2.2.1 Define and Assign Valuation Strategy

Use The purpose of this activity is to define valuation strategies and assign them to a point of valuation. The quantities transfered from the invoice are valuated with the costs calculated in the product cost estimate. If a valuation strategy calls for valuation using material costing, the system uses the point of valuation to control which cost estimate is read and how the cost components are assigned to value fields in CO-PA.

The valuation strategy YG1 "BP val. stand. cost estimate" enables the valuation by product cost estimate. This is done for real valuation of actual data from billing, with reference to the value field ABSMG “Sales quantity".


Transaction Code KE4U

IMG Menu Controlling Profitability Analysis Master Data Valuation Valuation Strategies Define and Assign Valuation Strategy

© SAP AG of 53



Valuation Strategy

Val.strat. Name

YG1 BP val. stand. cost estimate

Details

Operating Concern

Val. strategy

Sequence Appl. Costg sheet

Mat. cstg

Qty Field

BPSA YG1 10 X ABSMG

BPSA YG1 20 KE YG1000 ABSMG

Assignment of Valuation Strategy

Operating

Concern PV Rec.

Plan ver.

Val.strat.

BPSA 01 F YG1

4.2.2.3 Set Up Valuation Using Material Cost Estimate

4.2.2.3.1 Define Access to Standard Cost Estimates

Use Product Cost Planning is used to determine the planned cost of goods manufactured for a product. In Profitability Analysis (CO-PA), you can access these material cost estimates to valuate the data in CO-PA. This includes cost estimates both with and without quantity structures.

With this function, you determine which cost estimates from Product Cost Planning should be used to valuate actual or planning data in CO-PA. You do this by defining costing keys. A costing key is a set of access parameters that are used in valuation to determine which data in Product Cost Planning should be read.



IMG Menu Controlling Profitability Analysis Master Data Valuation Set Up Valuation Using Material Cost Estimate Define Access to Standard Cost Estimates

2. On the Change view “Costing Key”: Overview screen, enter the necessary data


New entries Select

Costing key Current standard cost estimate

Enter YG1, BP standard cost estimate

© SAP AG of 53


3. Double-click on costing key YG1. On the ‘Change view costing keys: Details’ screen, enter the following data


Transfer standard cost estimate

Select

Costing variant

YPC1

Costing version

1

Period indicator

Released standard cost estimate matching goods issue date

Use line item plant as cost est. plant

Select

4. Choose Save.

4.2.2.3.2 Assign Costing Keys to Any Characteristics

Use The purpose of this activity is to assign costing keys to any characteristics for each point of valuation, record type, and plan version (for plan data).

This assignment determines when and for which record type, plan version, procurement type and item category which product cost estimates are to be read.


Transaction Code KEPC

IMG Menu Controlling Profitability Analysis Master Data Valuation Set Up Valuation Using Material Cost Estimate Assign Costing Keys to Any Characteristics

2. On the Assign costing keys to any characteristics: Change Strategy screen switch to change mode an create a new step by pressing the button “Creat Step”.

3. Choose the radio button “Assignment Rule” and press enter.

4. Enter the following values:


Step Description Procurement Type / Item Category

Source field BESKZ

Source field PSTYV

5. Press the button “Maintain Rule Values” and make the following entries:

OpCo PV RecT. Plan ver. Proc. Type Item Category C.key 1

BPSA 01 F E KEN YG1

BPSA 01 F E REN YG1

© SAP AG of 53


BPSA 01 F E TAN YG1

BPSA 01 F E Y1 YG1

BPSA 01 F E Y2 YG1

BPSA 01 F E YYAB YG1

BPSA 01 F X KEN YG1

BPSA 01 F X REN YG1

BPSA 01 F X TAN YG1

BPSA 01 F X Y1 YG1

BPSA 01 F X Y2 YG1

BPSA 01 F X YYAB YG1

6. Save.

4.2.2.3.3 Assign Value Fields

Use The purpose of this activity is to assign the components of a cost component structure from Product Cost Controlling to the value fields of your operating concern.


Transaction Code KE4R

IMG Menu Controlling Profitability Analysis Master Data Valuation Set Up Valuation Using Material Cost Estimate Assign Value Fields

2. Enter operating concern BPSA and cost component structure YB.


PV CCo F/V Fld name 1

01 10 3 VVMAT

01 20 3 VVMAT

01 30 3 VVMAT

01 40 3 VVMAT

01 50 3 VVMAT

01 60 1 VVHKF

01 60 2 VVHKV

01 70 1 VVHKF

01 70 2 VVHKV

01 80 1 VVHKF

01 80 2 VVHKV

01 90 1 VVHKF

© SAP AG of 53


01 90 2 VVHKV

01 100 1 VVHKF

01 100 2 VVHKV

4. Choose Save.

5 Planning

5.1 Initial Planning steps

5.1.1 Define Number Ranges for Planning Data


Transaction Code KEN2

IMG Menu Controlling Profitability Analysis Planning Intial Steps Define Planning Number Ranges for Planning Data

2. On the Number Ranges for Plan line item in Profitability Analysis screen, enter the operating concern BPSA, and choose Maintain Groups.

3. On the Maintain Number Range Groups screen, in the not assigned section, select record type A: Incoming sales order and choose Select element button.

4. Place the cursor on generated group and choose Assign element group .

5. Repeat steps 3 and 4 for record types B to I.

6. Choose Save and go back.

5.1.2 Maintain Versions



IMG Menu Controlling General Controlling Organization Maintain Versions

2. In the General Version Overview table, make the following entries:

Version Name Plan Act. WIP/RA Variance Exclusive use

YG1 BP Plan version CO-PA X X X 0

© SAP AG of 53


3. When the dialog box Transfer version to operating concern appears, choose Yes.

4. In the Settings in Operating Concern, make the following entries:

Version Operating Concern

Name Exch. Rate Type

Derivation Date

Currency Type

YG1 BPSA BP Plan version CO-PA

M 01/01/2006 B0

0 BPSA Plan/actual version

M 01/01/2006 B0

5. In the Controlling Area Settings, when the dialog box Transfer version to operating concern appears, choose Yes. Now make the following entries:

CO Area Version Version Description

Plan WIP/RA Variance

BP01 3 Actual Costs vs. Target Costs

X

BP01 YG1 BP Plan version CO-PA

X X X

6. In the Setting by fiscal year, make the following entries:

CO Area

Ver-sion

Year Copying Allowed

Exch. Rate Type

Value Date Integrated Planning

Version for ind. act.alloc.

Receiver version

BP01 YG1 2006 X M 01/01/2006 X 0 0

BP01 YG1 2007 X M 01/01/2007 X 0 0

BP01 YG1 2008 X M 01/01/2008 X 0 0

BP01 YG1 2009 X M 01/01/2009 X 0 0

BP01 YG1 2010 X M 01/01/2010 X 0 0

5.1.3 Define Planning Layout

Use

The sales planning process in CO-PA is done on one level only, but there are more planning levels possible.

The Tactical Planning is target setting on Brand level, in our case based on characteristic PAPH3 (product hierarchy level 3). This level is market oriented and the sales quantity and the revenue are planned here.

Procedure


Transaction code KE14

IMG Menu Controlling Profitability Analysis Planning Manual Entry of Planning Data Define Planning Layout

2. On the Report Painter: Create Planning Layouts for Sales & Profit Planning screen, enter the necessary data.


© SAP AG of 53


Planning Layout

YG050

Description Plan Sales per Brand

3. Choose Enter.

Sales Plan Brand Sales Quantity Revenue

1 Calculated Calculated

1.1.1 Entry field Entry field







2 Calculated Calculated









5.1.4 Define Planning Levels

Procedure


Transaction code KEPM

IMG Menu Controlling Profitability Analysis Planning Planning Framework Set Up Planning Framework

Planning Framework - Overview: Edit Planning Levels Create

2. On the Planning Levels: Create screen, enter the necessary data.

Field name Description User action and Comment

© SAP AG of 53


values

Key 10

Description TACTICAL PLANNING

3. Choose Enter to continue.

4. On the Planning Levels: Create – View Charact. screen, select the following parameters.


Comment

Period/year

ProdHier01-3

Record type

Sales org.

Unit Sales qty

Version

5. On the Planning Levels: Create – View Selection screen, enter the necessary data.


Comment

Period/year

ProdHier01-3

Record type F

Sales org.

Unit Sales qty

Version YG1

6. Choose Save to save the entries.

5.1.5 Define Planning Packages

Procedure



IMG Menu IMG: Controlling Profitability Analysis Planning Planning Framework Set Up Planning Framework

Select Planning Level 10 Right Mouse Button: Create Planning Package

2. On the Planning Package: Create screen, enter the necessary data.


Comment

Key YGB2006

© SAP AG of 53


Description PLAN BRANDS 2006


4. On the Planning Package: Create – View Characteristics screen, select the following parameters.


Period/year 001.2006 - 012.2006

Product Hierarchy 3

000010000100000001 - 000020000300000001

Sales org. BP01

Unit Sales qty PC

5. Choose Save to continue.

6. Repeat steps 2 to 5 for fiscal year 2007.

5.1.6 Define Planning Methods (Parameter Set)

Procedure



IMG Menu IMG: Controlling Profitability Analysis Planning Planning Framework Set Up Planning Framework

Select Planning Level 10 Doubleclick Planning Package “YGC2006” Select “Enter Planning Data” Right Mouse Button Create Parameter Set

2. On the Planning Package: Create screen, enter the necessary data.


Comment

Key YGB

Description ENTER PLANNING DATA FOR BRANDS


4. On the Parameter Set – View Settings screen, select the following parameters.


Comment

Layout YG050

Currency SAR

Distrib. profile for top down

Automat. No Flag

© SAP AG of 53


Valuation

Zero suppression

No Flag

Distribution key currency

2

Distribution key quantities

2

Access

Active No Flag


10. Repeat these steps to create Parameter sets for the methods Copy (Enter period shift 12), Forecast (Enter From Period 001.2006 To 012.2006), Display Planning Data and Revaluation (Enter Revaluation Key Y01).

5.2 Forecast

5.2.1 Maintain Forecast Profile

Procedure


Transaction Code KE1T

IMG Menu Controlling ® Profitability Analysis ® Planning ® Planning Aids ® Forecast Profile ® Maintain Forecast Profiles


Fore-cast prof.

Description Fore-cast strat.

Alpha factor

Beta factor

Gamma factor

Hist. period

Periods/season

Weighting group

BP01 BP fore-cast profile

13 0,00 0,00 0,00 3 0

5.2.2 Maintain Revaluation Keys

Use Revaluation keys are necessary to change specified value fields by certain percentages.


Transaction Code KEF1

IMG Menu Controlling ® Profitability Analysis ® Planning ® Planning Aids ® Revaluation Key ® Maintain Revaluation Keys

© SAP AG of 53



Rev Name

Y01 Revaluation (05%)

Field Name Name Percentage

ABSMG Sales quantity 5 %

ERLOS Revenue 5 %

Rev Name

Y02 Revaluation (10%)

Field Name Name Percentage

ABSMG Sales quantity 10 %

ERLOS Revenue 10 %

5.2.3 Define Ratios and Ratio Schemes

Use Ratios let you simulate price and quantity changes in planning. A ratio is the quotient between two value fields, such as sales revenue divided by quantity.


Transaction Code KE1I

IMG Menu Controlling ® Profitability Analysis ® Planning ® Planning Aids ® Define Ratios and Ratio Schemes


Ratio Description Short text Numerator Demoninator Calc type

YG1 Price per Quantity Price/Quan ERLOS ABSMG 2

Ratio Scheme Text

YG10 Price per Quantity Level PAPH3

No. Ratio Description

1 YG1 Price per Quantity

Access Level Name

PAPH3 Product Hierarchy 3

© SAP AG of 53


5.3 Integrated Planning

5.3.1 Plan Settlement: Receiving Version in CO-PA

Procedure


Transaction Code KEPV

IMG Menu Controlling Profitability Analysis Planning Integrated Planning Transfer Cost Center Planning/Process Planning Initial Steps Assign Receiver Plan Version


Vsn Version Description Year Receiver Vers.

0 Plan/actual version 2006 YG1





3. Choose Save and go back.

5.3.2 Create Plan Assessment

UsePlanned data are transferred through cycles from cost center accounting.

Procedure


Transaction Code KEU7

IMG Menu Controlling Profitability Analysis Planning Integrated Planning Transfer Cost Center Planning/Process Planning Assess Cost Center Costs / Process Costs Define Structure of Cost Center Assessment/Process Cost Assessment

2. On the "CO-PA Create Plan Assessment Cycle: Initial Screen" view:

Enter YG1 in the Cycle field.

Enter 01.01.2006 in the Start Date field.

Choose Execute.

3. On the "CO-PA Create Plan Assessment Cycle:Header Data" view:

Make the following entries:

Field name Value

© SAP AG of 53


To 31.12.9999

Text BP Plan Assessment CO-PA

CO-Area BP01 (or your CO Area)

TF basis 1 Costing-based Profitability Analysis

Sender version 0 Plan/actual version

Choosen Attach segment.

4. On the "CO-PA Create Plan Assessment Cycle:Segment" view:

Create the segments according to the following table:

Tab Segment Header:

Field Value

Segment Name YG01-01 Fin. Goods Storage

Assessment CElem 942060

Fixed value field VVMAT

Val.Fld Var.Cst VVMAT

Sender values, Rule 1 Posted amounts

Sender values, Share in % 100

Receiving tracing factor, Rule 4 Fixed portions

Tab Senders/Receivers

Field Value

Sender, Cost Center 1203

Receiver, Product Group from 000010000100000001 to 000020000300000002

Tab Receiver Tracing Factor

Field Value

Reveivers always 1

5. Choose Save.

6. Choose Attach next and create the following segment according to the description above.

Field Value segment 2

Segment Name YG01-02 MM-Variances


Fixed value field VVMDI

Val.Fld Var.Cst VVMDI



Receiving tracing factor, Rule 3 Fixed percentages


Receiver Company Code BP01, Country DE

© SAP AG of 53


Reveivers 0


Segment Name YG01-03 Marketing


Fixed value field VVMSK

Val.Fld Var.Cst VVMSK






Reveivers 0


Segment Name YG01-04 R&D


Fixed value field VVFES

Val.Fld Var.Cst VVFES






Reveivers 0


Segment Name YG01-05 Management


Fixed value field VWGK

Val.Fld Var.Cst VWGK






Reveivers 0


Segment Name YG01-06 Accounting


Fixed value field VWGK

© SAP AG of 53


Val.Fld Var.Cst VWGK






Reveivers 0


Segment Name YG01-07 Sales


Fixed value field VTRGK

Val.Fld Var.Cst VTRGK






Reveivers 0


Segment Name YG01-08 Sales Repres.


Fixed value field VTRGK

Val.Fld Var.Cst VTRGK






Reveivers 0

6 Flows of Actual Values

6.1 Initial Steps

6.1.1 Define Number Ranges for Actual Postings


Transaction Code KEN1

© SAP AG of 53


IMG Menu Controlling -> Profitability Analysis -> Flows of Actual Values -> Initial Steps -> Define Number Ranges for Actual Postings

2. On the Number Ranges for Actual line item in Profitability Analysis screen, enter the operating concern BPSA, and choose Maintain Groups.

3. On the Maintain Number Range Groups screen, in the not assigned section, select record type A: Incoming sales order and choose Select element button.

4. Place the cursor on generated group and choose Assign element group .

5. Repeat steps 3 and 4 for record types B to I.

6. Choose Save and go back to the installation role.

6.2 Transfer of Billing Documents

6.2.1 Assign Value Fields


Transaction Code KE4I

IMG Menu Controlling Profitability Analysis Flows of Actual Values Transfer of Billing Documents Assign Value Fields


OpCo Ap CTyp Name Val. fld Description Transfer +/-

BPSA V BO01 Mat/Group Rebate VVUMB Rebate

BPSA V BO02 Material Rebate VVUMB Rebate

BPSA V BO03 Customer Rebate VVUMB Rebate

BPSA V BO04 Hierarchy Rebate VVUMB Rebate x

BPSA V BO05 Hierarchy rebate/mat VVUMB Rebate x

BPSA V BO06 Sales Indpndt Rebate VVUMB Rebate

BPSA V DIFF Rounding Off ERLOS Revenue

BPSA V EK01 Actual Costs VRPRS Stock Value

BPSA V EK02 Calculated costs VRPRS Stock Value

BPSA V HD00 Freight AUSFR Outgoing freight

BPSA V IV01 Inter-company Price ERLOS Revenue

BPSA V IV02 Inter-company % ERLOS Revenue

BPSA V K004 Material RABAT Other Discounts

BPSA V K007 Customer Discount RABAT Other Discounts

BPSA V K031 Price Grp/Mat.Pr.Grp RABAT Other Discounts

© SAP AG of 53


BPSA V KF00 Freight VVFTK Freights Paid

BPSA V KP00 Pallet Discount RABAT Other Discounts

BPSA V KP02 Mixed Pallet Disc. RABAT Other Discounts

BPSA V PR00 Price ERLOS Revenue

BPSA V R100 100% discount RABAT Other Discounts

BPSA V RB00 Discount (Value) RABAT Other Discounts

BPSA V RC00 Quantity Discount RABAT Other Discounts

BPSA V SKTO Cash Discount RABAT Other Discounts

BPSA V VPRS Internal price VRPRS Stock Value

BPSA V YG31 Product Discount RABAT Other Discounts

6.2.2 Assign Quantity Fields


Transaction Code KE4M

IMG Menu Controlling Profitability Analysis Flows of Actual Values Transfer of Billing Documents Assign Quantity Fields


Operating Concern SD qty field Name CO-PA qty field Name

BPSA FKIMG Billed Quantity ABSMG Sales Quantity

6.3 Order and Project Settlement

6.3.1 Define PA Transfer Structure for Settlement


Transaction Code KEI1

IMG Menu Controlling Profitability Analysis Flows of Actual Values Order and Project Settlement Define PA Transfer Structure for Settlement


PA Text

Y1 BP Research & Development

PA PAA Text

Y1 10 R&D Expenses

© SAP AG of 53


PA PAA CO Area Group name Source

Y1 10 BP01 BP_ALL Costs/revenue

PA PAAOperating Concern

Quantity / Value

Fixed / variable

Value fld

Y1 10 BPSA 1 3 VVFEP

6.3.2 Assign PA Transfer Structure to Settlement Profile



IMG Menu Controlling Profitability Analysis Flows of Actual Values Order and Project Settlement Assign PA Transfer Structure to Settlement Profile


SProf. C O H MDR D Q % E AS SS DOT G C O W A M N P S B R

YG1 X 3 X X A1 PSG 1

Text DT Res PA CR DR V C I

BP Research & Development SA 3 Y1

6.4 Settlement of Production Variances

6.4.1 Define PA Transfer Structure for Settlement


Transaction Code KEI1

IMG Menu Controlling Profitability Analysis Flows of Actual Values Settlement of Production Variances Define PA Transfer Structure for Settlement


PA Text

Y2 BP Production Variances

PA PAA Text

Y2 10 Input Price Variance

© SAP AG of 53


Y2 20 Input Quantity Variance

Y2 30 Resource-Usage Variance

Y2 40 Remaining Input Variance

Y2 50 Mixed-Price Variance

Y2 60 Output Price Variance

Y2 70 Lot Size Variance

Y2 80 Remaining Variance

Y2 90 Scrap

PA PAA CO Area Group name Source category

Y2 10 BP01 BP_ALL Variances on production orders PRIV

Y2 20 BP01 BP_ALL Variances on production orders QTYV

Y2 30 BP01 BP_ALL Variances on production orders RSUV

Y2 40 BP01 BP_ALL Variances on production orders INPV

Y2 50 BP01 BP_ALL Variances on production orders MXPV

Y2 60 BP01 BP_ALL Variances on production orders OPPV

Y2 70 BP01 BP_ALL Variances on production orders LSFV

Y2 80 BP01 BP_ALL Variances on production orders REMV

Y2 90 BP01 BP_ALL Variances on production orders SCRP

PA PAAOperating Concern

Quantity / Value

Fixed / variable

Value field

Y2 10 BP01 1 3 VVIPV

Y2 20 BP01 1 3 VVIQV

Y2 30 BP01 1 3 VVRUV

Y2 40 BP01 1 3 VVRIV

Y2 50 BP01 1 3 VVMPV

Y2 60 BP01 1 3 VVOPV

Y2 70 BP01 1 3 VVLSV

Y2 80 BP01 1 3 VVRVA

Y2 90 BP01 1 3 VVSCR

6.4.2 Assign PA Transfer Structure to Settlement Profile



© SAP AG of 53


IMG Menu Controlling Profitability Analysis Flows of Actual Values Settlement of Production Variances Assign PA Transfer Structure to Settlement Profile


SProf. C O H MDR D Q % E AS SS DOT G C O W A M N P S B R

YGPI01 X 3 X A1 1 1 1

YGPP01 X 3 X X A1 1 1 1

YREM01 X 3 X X A1 1 1 1

Text DT Res PA CR DR V C I

BP Process Order with CO-PA SA 3 Y2

BP Production Order with CO-PA SA 3 Y2

BP Repetitive Manuf. with CO-PA SA 3 Y2

6.5 Transfer of Overhead

6.5.1 Create Actual Assessments CCA to CO-PA


Transaction Code KEU1

IMG Menu Controlling Profitability Analysis Flows of Actual Values Transfer of Overhead Assess Cost Center Costs / Process Costs Define Structure of Cost Center Assessment / Process Cost Assessment


Header:

Operating concern BPSA Status revised

Cycle YG02

Starting date 01.01.2006 To 31.12.9999

Text BP Actual Assessment CO-PA

Indicators 2 Sender select. type

CO area BP01 Best Practices

TF basis 1 Costing-based Profitability Analysis

Segments:

Name Text Sender rule Rec. rule Sender Assessment Fixed Value Var. Value

© SAP AG of 53


percentage

CElem Field Field

YG02-01

Fin. Goods Storage

1 Posted amounts

4 Fixed portions

100 942060 VVMAT VVMAT

YG02-02

MM-Variances

1 Posted amounts

3 Fixed percentages

100 942070 VVMDI VVMDI

YG02-03

Marketing 1 Posted amounts

3 Fixed percentages

100 942090 VVMSK VVMSK

YG02-04

R & D 1 Posted amounts

3 Fixed percentages

100 942110 VVFES VVFES

YG02-05

Manage-ment

1 Posted amounts

3 Fixed percentages

100 942080 VWGK VWGK

YG02-06

Accounting 1 Posted amounts

3 Fixed percentages

100 942080 VWGK VWGK

YG02-07

Sales 1 Posted amounts

3 Fixed percentages

100 942100 VTRGK VTRGK

YG02-08

Sales Repres.

1 Posted amounts

3 Fixed percentages

100 942100 VTRGK VTRGK

6.6 Activate Profitability Analysis


Transaction Code KEKE

IMG Menu Controlling Profitability Analysis Flows of Actual Values Activate Profitability Analysis


COAr Name From FY Op.Concern Active Status

BP01 Best Practices 2006 BPSA 2

When you activate the Profitability Analysis, it will ask you the transport request and create own request and Save it.

7 Information System

7.1 Define Key Figure Schemes

UseA key figure scheme is a collection of formulas used to define key figures.

Procedure


Transaction code KER1

© SAP AG of 53


IMG Menu Controlling Profitability Analysis Information System Report Components Define Key Figure Shemes

2. On the Change View: Key Figures Scheme: Details screen, enter the necessary data.


Operating concern

BPSA

Key figure scheme

Y1

Medium Length Text

BP Detail Analysis


4. Double-click ”Elements of the key figure scheme”.

5. Construct the following key figure scheme:

10 Sales volume

= + 9001 Sales quantity (ABSMG)

20 Gross Sales

= + 9002 Revenue (ERLOS)

30 Discounts

= + 9005 Other Discounts (RABAT)

40 Rebate

= + 9031 Rebate (VVUMB)

50 Sum Sales Deduction

+ 30 Discounts

+ 40 Rebate

60 Net Sales after Ded.

= + 20 Gross Sales

- 50 Sum Sales Deduction

70 Ext. Commission

= + 9009 Ext. Commission (PROVV)

80 Freights paid

= + 9028 Freights paid (VVFTK)

90 Net Sales after Sp.D

= + 60 Net Sales after Ded.

- 70 Ext. Commission

- 80 Freights paid

100 Material Costs

= + 9040 Material Costs (VVMAT)

= + 9012 Stock Value (VRPRS)

110 COGM var.

= + 9033 COGM var. (VVHKV)

120 Contrib. Margin I

= + 210 Net Sales after Sp.D

- 220 Material Costs

- 230 COGM var.

130 COGM fix.

= + 9032 COGM fix (VVHKF)

140 Contrib. Margin II

© SAP AG of 53


= + 120 Contrib. Margin I

- 130 COGM fix.

150 Input Price Variance

= + 9034 Input Price Variance (VVIPV)

160 Input Quantity Var.

= + 9035 Input Quantity Var. (VVIQV)

170 Resource-Usage Var..

= + 9049 Resource-usage Var. (VVRUV)

180 Remaining Input Var.

= + 9048 Remaining Input Var. (VVRIV)

190 Mixed-Price Variance

= + 9042 Mixed-Price Variance (VVMPV)

200 Output Price Var.

= + 9045 Output Price Var. (VVOPV)

210 Lot Size Variance

= + 9038 Lot Size Variance (VVLSV)

220 Remaining Variance

= + 9050 Remaining Variance (VVRVA)

230 Scrap

= + 9051 Scrap (VVSCR)

240 Inventory Difference

= + 9041 Inventory Difference (VVMDI)

250 Contrib. Margin III

= + 140 Contrib. Margin II

- 150 Input Price Variance

- 160 Input Quantity Var.

- 170 Remaining Input Var.

- 180 Resource-usage Var.

- 190 Mixed-Price Variance

- 200 Output Price Var.

- 210 Lot Size Variance

- 220 Remaining Variance

- 230 Scrap

- 240 Inventory Difference

260 Marketing

= + 9044 Marketing (VVMSK)

270 R&D Cost Center

= + 9027 R&D Cost Center (VVFES)

280 R&D Projects

= + 9026 R&D Projects (VVFEP)

290 Administration

= + 9010 Administration (VWGK)

300 Sales

= + 9011 Sales (VTRGK)

310 Contrib. Margin IV

= + 250 Contrib. Margin III

- 260 Marketing

- 270 R&D Cost Center

- 280 R&D Projects

- 290 Administration

- 300 Sales

© SAP AG of 53


7.2 Define Variables for Reports


Transaction Code KE3E

IMG Menu Controlling Profitability Analysis Information System Define Variables for Reports


Appl Type

Variable name

Replac.

type Field name

Default

ValueOpt.Entry

Para-meters Description Text

KE 1 &BISGJAHR 2 GJAHR Req. Para. To Fiscal Year

KE 1 &VONGJAHR 2 GJAHR Req. Para. From Fiscal Year

KE 1 &BISPER 2 PERDE Req. Para. To Period

KE 1 &VONPER 2 PERDE Req. Para. From Period

7.3 Define Forms for Profitability Reports

UseA form is used as a framework for the report in which is defined which Characteristics and Value fields are being used. The following forms as basis for the profitability reports have been created. The contribution margin scheme is based on the logic of the “Key Figures Scheme”.

Form Description

YBP100 Detail Actual/Plan/Diff

YBP110 Detail Actual Timeline

Procedure


Transaction code KE34

IMG Menu Controlling Profitability Analysis Information System Report Components Define Forms Define Forms for Profitability Reports

2. On the Report Painter: Create Forms screen, enter the necessary data.


Forms YBP100

Description Detail Actual/Plan/Diff

3. Choose Enter.

© SAP AG of 53


4. Build up the three forms with the Report Painter.

Form YBP100 Detail Actual/Plan/Diff

Detail Actual/Plan/Diff Actual Plan Diff. Diff. %Sales volume XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Gross Sales XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Discounts XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXRebate XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Sum Sales Deduction XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Net Sales after Sa. Ded. XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Ext. Commission XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXFreights paid XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Net Sales after Sp.D XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX. Material Costs XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXCOGM var. XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Contrib. Margin I XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

COGM fix. XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Contrib. Margin II XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Input Price Variance XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXInput Quantity Var. XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXResource-Usage Var. XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXRemaining Input Var. XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXMixed-Price Variance XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXOutput Price Var. XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXLot Size Variance XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXRemaining Variance XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXScrap XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXInventory Difference XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Contrib. Margin III XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Marketing XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXR&D Cost Center XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXR&D Projects XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXAdministration XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXSales XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Contribution Margin IV XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Form YBP110 Detail Actual Timeline

Detail Actual Timeline Jan. Feb. … Dec.

© SAP AG of 53


Sales volume XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Gross Sales XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Discounts XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXRebate XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Sum Sales Deduction XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Net Sales after Ded. XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Ext. Commission XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXFreights paid XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Net Sales after Sp.D XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Material Costs XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXCOGM var. XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Contrib. Margin I XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

COGM fix. XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Contrib. Margin II XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Input Price Variance XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXInput Quantity Var. XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXResource-Usage Var. XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXRemaining Input Var. XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXMixed-Price Variance XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXOutput Price Var. XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXLot Size Variance XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXRemaining Variance XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXScrap XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXInventory Difference XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Contrib. Margin III XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Marketing XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXR&D Cost Center XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXR&D Projects XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXAdministration XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXXSales XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

Contribution Margin IV XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX XXX.XXX.XXX

7.4 Create Profitability Report

UseForm reports are complex report structures that serve specific analysis purposes and that have a standardized structure and layout. They can, however, be used variably, for various periods or organizational units, for example.

© SAP AG of 53



Transaction Code KE31

IMG Menu Controlling Profitability Analysis Information System Create Profitability Report

The reports delivered are based on the forms created:

Form Description

YBP100 Detail Actual/Plan/Diff

Enter the following data:

Report YBP10001

Text Detail: Regional-specific Information

Report with form x

Form YBP100

Press Icon “Create” in Line “Report with form”.

2. In the view “Characteristics” select the following characteristics:

Characteristics

Country

3. In the view “Variables” maintain the following values:

To Fiscal Year 2006 2006

From Fiscal Year 2006 2006

To Period 12 December

From Period 1 January

Sales Org. BP01 Sales Org. BP01

4. Choose Save.

5. Repeat the steps 1 to 4 by using the following settings:

Report Description Form

YBP10002 Detail: Customer-specific Information YBP100

Characteristics

Customer group

Customer

Plant

Product

© SAP AG of 53


8 Master Data CO-OM

8.1 Create Primary Cost Elements - New

UseCreate all cost elements for manually as described below.

PrerequisitesThe accounts for these cost elements already exist in the company code. This has been configured by installing the Building Block N71.

Procedure1 Access the activity using one of the following navigation options:

Transaction code KA01

SAP menu Controlling Cost Center Accounting Master Data Cost Elements Individual Processing Create Primary

2. Activities: Enter cost element key and valid-from and valid-to date, then choose Master data and enter remaining data. Then choose Save.

3. Overview of data records:

Key Valid from Valid to Descripton Long Text CE Cat

500000 01.01.2000 31.12.9999Sales revenue dom.

Sales revenue domestic

11

500100 01.01.2000 31.12.9999Other sales deduc.

Other sales deductions 12

501000 01.01.2000 31.12.9999Sales revenue for.

Sales revenue foreign 11

502000 01.01.2000 31.12.9999Sales revenue aff.

Sales revenue affiliated companies

11

503020 01.01.2000 31.12.9999Revenue hours(SP)

Revenue from hours (Service Provider)

11

503030 01.01.2000 31.12.9999Revenue third Party

Revenue third Party 11

503040 01.01.2000 31.12.9999Revenue Expenses

Revenue Expenses 11

518200 01.01.2000 31.12.9999Customer rebates

Customer rebates 12

ResultAdditional cost elements have been created.

8.2 Change Cost Element Groups - Assign Cost Elements

UseThe purpose of this activity is to assign all cost elements to one of the cost element groups.


© SAP AG of 53


Transaction Code KAH2

SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Element Group Change

2. On the Change Cost Element Group: Initial Screen, provide cost element group and choose Hierarchy.

3. On the Change Cost Element Group: Structure screen, choose Cost Element.

4. Provide minimum and maximum value of cost element range to be assigned. Then choose Save.

Data Records:

Group min max

BP_REV 500000 500000

BP_REV 500100 500100

BP_REV 501000 501000

BP_REV 502000 502000

BP_REV 503020 503020

BP_REV 503030 503030

BP_REV 503040 503040

BP_REV 518200 518200

ResultYou have assigned all cost elements to a cost element group.

9 Troubleshooting in CO-PA

9.1 Inconsistencies in Derivation Rules/Creation of Billing Document Not Possible

9.1.1 Installation of SAP Note 446279

Use This sections describes how to use SAP Note 446279 to fix inconsistencies in the derivation rules in CO-PA.

They might occur in case of client copies, installation of different operating concerns via BC Set with different derivation rules.

Please use the report RKEDRCHECK described in this section to check whether you have inconsistencies in your operating concern.


Transaction SA38

User Menu System Services Reporting

© SAP AG of 53


2. On the ABAP Execute Program screen fill in the program name RKEDRCHECK and choose Execute (F8).

3. On the Characteristic Derivation: Check table screen, the following two options are offered to the user:

Description

1. Check in all clients

2. Delete inconsistent steps

4. Choose Check in all clients and then choose Execute to see whether you have inconsistencies in your system.

5. Choose Back.

6. In case you had inconsistencies, select Delete inconsistent steps and choose Execute.

7. Save your entries and choose Back.

ResultThe inconsistencies in the derivation tables have been removed. If your problem is not solved, proceed with the next section.

9.1.2 Regeneration of Derivation Rules

Use Sometimes it can occur that derivation rules are inconsistent and that inconsistencies are not removed by processing SAP Note 446279. In this case, you can try to solve the problem by regenerating derivation rules.


Transaction KEDR


2. On the Characteristic Derivation: Display Strategy screen, choose menu path Extras Regenerate. Confirm when the dialog box appears.

ResultThe derivation rules have been regenerated.

9.1.3 Manual Removal of Inconsistencies in the Derivation Rules

Use If neither processing SAP Note 446279 nor regenerating derivation rules resolves your problem, derivation rules must be edited manually.

© SAP AG of 53



Transaction KEDR


2. On the Characteristic Derivation: Display Strategy screen, choose Display all Steps.

3. Mark first step of type Table lookup and choose Details. The step is likely to be inconsistent when on Characteristic Derivation Display Table Lookup screen on tab Definition in area Source Fields for Table Lookup in column Origin there is more than one different table mentioned.

4. If this is the case, try to understand by logical means what the step is supposed to do. In particular, memorize or write down table and field names used. Try to figure out which of the tables mentioned (see step 3) makes sense considering the characteristic to be derived. (For example, if the sales office is to be derived, table MARA (Material Master) makes no sense as the origin table, as the sales office derives from customer related and not from material related data).

5. Choose Back.

6. On the Characteristic Derivation: Display Strategy screen, choose Change. Select the step examined earlier if inconsistent and choose Delete Step.

7. Create corrected step based on your findings of step 4. To do so, refer to Define Characteristic Derivation section.

8. Repeat steps 3 to 7 for all steps of category Table Lookup.

ResultThe inconsistencies in the derivation rules have been removed. If you worked carefully, you should have derivation settings equivalent to what they had supposed to be before.

9.2 General Troubleshooting – Regenerating the Operating Concern

Use Regenerating the operating concern is a useful instrument in all kinds of troublesome situations in profitability analysis. While regenerating the operating concern, the system automatically provides for data consistency, which makes it possible to use this instrument of trouble shooting even after transaction data has been created.


Transaction KEA0

IMG Menu Controlling -> Profitability Analysis -> Master Data -> Define Characteristic Derivation

2. On the Maintain Operating Concern screen, in the Data Structure tab, choose Display Change and confirm the message regarding cross-client-settings.

3. In area Data structure, choose Change.

4. On the Edit Data Structure: Characteristics screen, choose Extras Characteristics Unlock and confirm when the dialog box appears.

© SAP AG of 53


5. Choose Save.

6. Choose Activate.

7. Choose Back.

8. Confirm pop-up regarding regeneration of operating concern.

ResultThe operating concern has been regenerated.

© SAP AG of 53