· program analyst ii, ppt – dhs-2013-pa02 b) approval of revised classification specifications...

Agendas are available 72 hours in advance of the next meeting and may be viewed at the City Clerk’s Office, #1 Frank H. Ogawa Plaza, 1st Floor. Materials are also

available on the City’s website at: http://www2.oaklandnet.com/Government/o/HumanResources/s/CivilServiceBoard.

CIVIL SERVICE BOARD MEETING MINUTES

Date: May 9, 2013

OPEN SESSION – 5:30 p.m.

City Hall, One Frank H. Ogawa Plaza, Hearing Room 1

BOARD MEMBERS PRESENT: 5 – Chairperson, Wendall Mitchell

Vice-Chairperson Alex Drexel (arrived at 5:35 p.m.)

Board Member Judith Bodenhausen

Board Member Amy Dunning

Board Member David Jones

BOARD MEMBERS ABSENT: 1 – Board Member Dee Dee Brantley

1 – vacancy

STAFF PRESENT: Tracy Chriss, City Attorney

Jim Reese, Interim Director of Human Resources

Management, Secretary to the Board

Kip Walsh, Recruitment & Classification Manager, Staff to

the Board

Angelina DeMaria, HR Technician, Staff to the Board

Michael Mitchell, Port HR Supervisor

Farbod Pirouzmand, Port HR Supervisor (Labor Relations)

The Civil Service Board convened at 5:32 pm with Chairperson Wendall Mitchell

presiding.

OPEN SESSION AGENDA

1) OPEN FORUM: 3 minutes

Speaker(s): None

2) CONSENT CALENDAR

a) Approval of Provisional Appointments

Management Assistant – PWA-2013-PA02

Budget & Operations Analyst III – ASD-2013-PA01

Project Manager II – OPD-2013-PA01

Program Analyst II, PPT – DHS-2013-PA02

b) Approval of Revised Classification Specifications

Criminalist II

Latent Print Examiner II

Latent Print Examiner III

Civil Service Board Meeting Minutes – May 9, 2013 Page 2



Criminalist III

Manager, Crime Laboratory

Kip Walsh, Recruitment & Classification Manager requested that items 2a and 2b be

considered separately because there were modifications related to item 2b that would have to

be read into the record. The items were heard and voted on separately.

Item 2a – Provisional Appointments

Resolution #

44625 A motion was made by Member Jones and seconded by Member

Bodenhausen to approve section 2a (Provisional Appointments) of the

Consent Calendar. The motion carried by the following vote:

Votes: Board Member Ayes: 4 – Mitchell, Bodenhausen, Dunning, Jones

Board Member Noes: None

Board Member Abstentions: None

Board Members Absent: 2 – Brantley, Drexel

Item 2b – Classification Specifications for Criminalist II, Latent Print Examiner II,

Latent Print Examiner III, Criminalist III, and Manager, Crime Laboratory

Kip Walsh, Recruitment & Classification Manager presented the item and made the

following amendment from the floor for the classification of Latent Print Examiner II – to

revise the Distinguishing Characteristics section to read (amendment underlined):

The incumbent receives general supervision from a Latent Print Examiner III or a

Criminalist III and may receive direction from a Criminalist II. The incumbent

may provide lead direction to Latent Print Examiner I.

Ms. Walsh noted that the change came about after staff had met with the representative

union, IFPTE Local 21, but that the change had been communicated via email and Local 21

had confirmed via return email that they were comfortable with the amendment.

Ms. Walsh also noted that the classification specification for Manager, Crime Laboratory had

only existed previously as a draft and was therefore a new specification for the Board to

consider.

Resolution #

44626 A motion was made by Member Bodenhausen and seconded by Member

Jones to approve the classification specifications as presented and amended.

The motion carried by the following vote:

Votes: Board Member Ayes: 5 – Mitchell, Bodenhausen, Drexel, Dunning,

Jones



Board Members Absent: 1 – Brantley




3) OLD BUSINESS:

a) Approval of April 11, 2013 Civil Service Board Meeting Minutes

Resolution #

44627 A motion was made by Chairperson Mitchell and seconded by Member

Bodenhausen to approve the April 11, 2013 meeting minutes as reflected in

the agenda packet. The motion carried by the following vote:

Votes: Board Member Ayes: 5 – Mitchell, Bodenhausen, Drexel, Dunning,

Jones




b) Determination of Schedule of Outstanding Board Items

Civil Service Board Appeals & Hearings Calendar

Kip Walsh, Recruitment & Classification Manager reported that there were no new items

for the Board to consider for scheduling. She also provided the Board with updates

regarding hearings that remain outstanding.

Appeal of Dan Kemmit: tentative settlement reached, pending City Administrator

authorization

Appeal of Sheehan Gillis: hearing completed April 30, 2013, pending receipt of

hearing officer’s findings

4) NEW BUSINESS:

a) Informational Report on the Status of Temporary Assignments for Temporary

Contract Service Employees (TCSEs) and Exempt Limited Duration Employees

(ELDEs) Including a Report of the Names, Hire Dates, and Departments of all ELDEs

and TCSEs in Accordance with the Memorandum of Understanding Between the City

and Local 21

Kip Walsh, Recruitment & Classification Manager reported there was no new data for

review due to the layoff process and bargaining with labor unions. An update with

refreshed data will be provided at next month’s meeting.

b) Review and Action Regarding an Amendment to the Personnel Manual, Rule 3 –

Classification of Positions, Section 3.04 Administration and Maintenance of the

Classification Plan, Subsection (d) Classification Studies – Proposed by

Representative Unions Following a Meet and Confer Process with Port and City

Employee Unions

Kip Walsh, Recruitment & Classification Manager, presented the item.

Speakers on the item: Alex Tonisson (Port IFPTE Local 21 Representative)




A motion was made by Member Bodenhausen and seconded by Member Jones to

adopt an amendment to the Personnel Manual, Rule 3 – Classification of Positions,

Section 3.04 Administration and Maintenance of the Classification Plan, Subsection

(d) Classification Studies to include the language proposed by representative unions

that would require union notification when an employee requests a class study. The

motion failed by the following vote:

Votes: Board Member Ayes: 2 –Bodenhausen, Jones

Board Member Noes: 3 – Mitchell, Drexel, Dunning



Resolution #

44628 A motion was made by Vice-Chairperson Drexel and seconded by Member

Dunning to support staff’s recommendation and reject the union’s proposed

amendment to the Personnel Manual, Rule 3 – Classification of Positions,

Section 3.04 Administration and Maintenance of the Classification Plan,

Subsection (d) Classification Studies. The motion carried by the following

vote:

Votes: Board Member Ayes: 3 – Mitchell, Drexel, Dunning

Board Member Noes: 2 – Bodenhausen, Jones



c) Report Regarding the Port’s Submission for Adoption of Classifications Represented

by the International Federation of Professional and Technical Engineers, Local 21,

Port Chapter; the Western Council of Engineers, and the International Brotherhood of

Electrical Workers, Local 1245

Kip Walsh, Recruitment & Classification Manager and Michael Mitchell, Port HR

Supervisor both presented the item.

Speakers on the item: Alex Tonisson (Port IFPTE Local 21 Representative)

Resolution #

44629 A motion was made by Member Jones and seconded by Member

Bodenhausen to approve the classification specifications submitted by the

Port and accept the classifications into the City’s classification plan. The

motion carried by the following vote:

Votes: Board Member Ayes: 5 –Mitchell, Bodenhausen, Drexel, Dunning,

Jones







ADJOURNMENT

There being no further business, and upon the motion made by Member Jones, seconded by

Vice-Chairperson Drexel, the Civil Service Board adjourned the meeting at 6:14 pm.

Meetings of the Civil Service Board are wheelchair accessible. To request materials in alternative formats, or

to request an ASL interpreter, or assistive listening device, please call the Civil Service Board staff at (510) 238-

3412 or TDD (510) 238-3254 at least three working days before the meeting. Please refrain from wearing scented

products to this meeting so attendees who experience chemical sensitivities may attend.

· program analyst ii, ppt – dhs-2013-pa02 b) approval of revised classification specifications...

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