programme 3: information management system
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PROGRAMME 3: Information Management System. Ms N Sihlezana. Purpose. To ensure that new complaints are received, analyzed processed and registered. To maintain a database system which serves as a register for all ICD complaints. - PowerPoint PPT PresentationTRANSCRIPT
PROGRAMME 3:Information Management System
Ms N Sihlezana
Purpose• To ensure that new complaints are received, analyzed processed and
registered.• To maintain a database system which serves as a register for all ICD
complaints.• To manage information technology in order to ensure a smooth operation of
all ICD IT systems.• To consolidate and manage all ICD information needs with a view to
facilitate access and sharing of knowledge and information.• To manage all communication and marketing processes and activities with a
view to facilitate the dissemination of information and promotion of ICD products and services to all stakeholders.
• To embark on various Proactive Oversight activities including research, station audits, monitoring, etc. with a view to making recommendations to address systemic problems in policing.
Measurable Objective• The objective of the Programme: Information Management
and Research is to maintain a current complaints register, allocate and follow-up on cases and, oversee the implementation of the DVA and analyze all information on the database, producing at least four reports annually recommending interventions to enhance human rights focused service delivery in policing. Further, to improve the management of information through technology and the dissemination of information in order to market the organization to various stakeholders
PROGRAMME 3:Information Management System
Ms N Sihlezana
Purpose• To ensure that new complaints are received, analyzed processed and
registered.• To maintain a database system which serves as a register for all ICD
complaints.• To manage information technology in order to ensure a smooth operation of
all ICD IT systems.• To consolidate and manage all ICD information needs with a view to
facilitate access and sharing of knowledge and information.• To manage all communication and marketing processes and activities with a
view to facilitate the dissemination of information and promotion of ICD products and services to all stakeholders.
• To embark on various Proactive Oversight activities including research, station audits, monitoring, etc. with a view to making recommendations to address systemic problems in policing.
Measurable Objective• The objective of the Programme: Information Management
and Research is to maintain a current complaints register, allocate and follow-up on cases and, oversee the implementation of the DVA and analyze all information on the database, producing at least four reports annually recommending interventions to enhance human rights focused service delivery in policing. Further, to improve the management of information through technology and the dissemination of information in order to market the organization to various stakeholders
Structure
Programme 3Management
InformationManagement
System
ComplaintsRegistry
Information and Communication
Technology
Communicationand
Marketing
Pro-activeOversight
(Research)
Free StateKwaZulu
Natal North West
Area Output Indicator Target
Complaints Registry
Registration and allocation of new cases on the database
Time within cases are to be registered
Time within cases are allocated after registration
24 hrs• Target met
48 hours• Target met
inconsistently
Updating the database with case developments
Time within updating case developments
Two(2) days
Performance 2005/06
Area Output Indicator Target
Monitoring Finalization of all applications for exemption in terms of DVA, received by ICD provincial offices within 30 days of such application
Percentage of application for exemption finalization
100% within thirty (30) days of receipt
• Target met
Production of audit reports by ICD provincial offices reflecting the state of affairs concerning compliance with the DVA
Number of external audits
Three (3) station audits per quarter per province
• Reports produced by due date but tabling delayed
Performance 2005/06 (cont…)
Area Output Indicator Target
Research Production of qualitative reports containing recommendations
Number of reports on systematic problems in policing
Four (4) reports per annum
• Target met
Production of workshop report
Number of workshops on systematic problems in policing
One (1) work
shop pa
• Target met
Performance 2005/06 (cont…)
Area Output Indicator Target
Information Technology
Internal client satisfaction in terms of number of responses and response time
Response time to request for support
Response to 95% within four (4) hours•Target met
Communication
Prompt media responses
Time taken to respond to media enquiries
Within 1 hour of receipt•Target met
Community outreach activities
Production of a report reflecting community outreach activities
Three (3) per quarter per province•Target met
Performance 2005/06 (cont…)
Key Deliverables• Case Management System• Information and Communication Technology Infrastructure• Policy support to Minister and HOD
– Budget Vote– Parliamentary Questions
• Marketing and Publicity Material• Research• Information Management• Library Service• Information Security
Key Deliverables (cont…)• 16 Days of Activism for No Violence Against Women and
Children– 37 Communities visited
• Monitoring the implementation of the DVA– Applications for Exemption– DVA Reports
• Public Service Week• Reporting and accountability
– Annual Report– Media statements
Research Projects• An investigation into the factors that contribute to the
backlog of cases at the Independent Complaints Directorate
• An analysis of complainants’ level of satisfaction with Independent Complaints Directorate services.
• An investigation into the extent of the South African Police Services’ compliance with the Domestic Violence Act
• Establishing a cordial relationship between SAPS, ICD and civil society: Problems and Prospects
StatisticsDeaths, Criminal Offences & Misconduct Case Intake
Province 2005/6 Provincial Share %
Eastern Cape 338 7
Free State 494 10
Gauteng 969 19
KwaZulu-Natal 602 12
Limpopo 369 7
Mpumalanga 360 7
North West 501 9
Northern Cape 408 8
Western Cape 1078 21
TOTAL 5119 100
Deaths, Criminal Offences & Misconduct Cases Yearly Change
Province 2004/5 2005/6 Yearly Change %
Eastern Cape 355 338 -5
Free State 398 494 24
Gauteng 1171 969 -17
KwaZulu-Natal 728 602 -17
Limpopo 462 369 -20
Mpumalanga 412 360 -13
North West 568 501 -12
Northern Cape 439 408 -7
Western Cape 1257 1078 -14
TOTAL 5790 5119 -12
ICD 2005/6 Case Intake by Case type
Misconduct56%
Offences32%
Deaths12%
714
1473
3716
652
1731
3407
621
1643
2855
2003/04 2004/05 2005/06
ICD Case Intake Yearly Change
Deaths Criminal Misconduct
Deaths in police custody and deaths due to police action
Province 2005/6 Percentage Share %
Eastern Cape 97 16
Free State 50 8
Gauteng 128 21
KwaZulu-Natal 139 22
Limpopo 44 7
Mpumalanga 45 7
North West 44 7
Northern Cape 18 3
Western Cape 56 9
TOTAL 621 100
Yearly Change Of Deaths
Province 2004/5 2005/6 Yearly Change %
Eastern Cape 70 97 39
Free State 38 50 32
Gauteng 148 128 -14
KwaZulu-Natal 175 139 -21
Limpopo 52 44 -15
Mpumalanga 55 45 -18
North West 38 44 16
Northern Cape 11 18 64
Western Cape 65 56 -14
TOTAL 652 621 -5
Deaths due to Municipal Police Services
Province Accused Member Station 2005/6
Gauteng Ekurhuleni Metro Police 2
Jhb Metro Police 3
Tshwane Metro Police 2
Western Cape Cape Town City Police 1
TOTAL 8
Circumstances of Death per Province
2005/6 EC FS GP KZN LMP MP NW NC WC TOT
Deaths in police custody
Natural causes 26 15 12 21 12 10 19 0 6 121
Suicide 15 3 24 2 3 3 5 9 11 75
Injured in custody 2 2 4 12 4 2 0 0 2 28
Injuries prior to arrest 5 1 23 26 1 3 6 0 6 71
Total 48 21 63 61 20 18 30 9 25 295
EC FS GP KZN LMP MP NW NC WC TOT
2005/6 Death as a result of police action
Shot during crime 10 0 10 42 2 7 3 1 11 86
Shot during escape 3 0 6 4 2 10 0 0 0 25
Shot during investigation 1 2 1 0 2 2 1 0 0 9
Shot during arrest 22 13 37 14 14 5 2 0 10 117
Innocent bystander shot by police 4 0 1 1 0 1 0 0 3 10
Assault by police 4 4 1 0 2 0 0 2 1 14
Negligence 0 2 4 14 0 2 0 2 2 26
Other intentional shooting 2 3 2 0 1 0 1 0 0 8
Vehicle accident 3 5 3 3 1 0 7 4 4 30
Total 49 29 65 78 24 27 14 9 31 326
GRAND TOTAL 97 50 128 139 44 45 44 18 56 621
Criminal Offences Yearly Change
Province 2004/5 2005/6 Yearly Change
Eastern Cape 125 92 -26%
Free State 128 218 70%
Gauteng 354 327 -8%
KwaZulu-Natal 184 172 -7%
Limpopo 147 110 -25%
Mpumalanga 152 105 -31%
North West 195 149 -24%
Northern Cape 151 139 -8%
Western Cape 295 331 12%
TOTAL 1731 1643 -5%
GENDER OF THE VICTIM
TOTAL PERCENTAGE SHARE
FEMALE 29 5%
MALE 592 95%
TOTAL 621 100%
Race of the Victim
Total % Share
Asian 5 1%
Black 565 91%
Coloured 40 6%
White 11 2%
Total 621 100%
Rank of the accused
TOTAL % SHARE
Captain 31 5.0%
Constable 94 15.1%
Inspector 163 26.4%
Senior Superintendent
1 0.2%
Sergeant 29 4.7%
Superintendent
7 1.1%
Not applicable 295 47.5%
TOTAL 621 100%
Race of the Accused
TOTAL %
Asian 13 2.1%
Black 255 41.1%
Coloured 10 1.6%
White 48 7.7%
Not applicable 295 47.5%
TOTAL 621 100%
Criminal Offences
Province 2005/6 Provincial %
Eastern Cape 92 6%
Free State 218 13%
Gauteng 327 20%
Kwazulu-Natal 172 10%
Limpopo 110 7%
Mpumalanga 105 6%
North West 137 9%
Northern Cape 139 8%
Western Cape 331 20%
TOTAL 1643 100%
Criminal Offences Yearly ChangeProvince 2004/5 2005/6 Yearly Change
Eastern Cape 125 92 -26%
Free State 128 218 70%
Gauteng 354 327 -8%
KwaZulu 184 172 -7%
Limpopo 147 110 -25%
Mpumalanga 152 105 -31%
North West 195 149 -24%
Northern Cape
151 139 -8%
WesternCape
295 331 12%
TOTAL 1731 1643 -5%
MISCONDUCT
Province 2005/6 % Share
Eastern Cape 149 5%
Free State 226 8%
Gauteng 514 18%
Kwazulu Natal 291 10%
Limpopo 215 8%
Mpumalanga 210 7%
North West 308 11%
Northern Cape 251 9%
Western Cape 691 24%
Misconduct Yearly Change
Province 2004/5 2005/6 Yearly Change
Eastern Cape 160 149 -7%
Free State 232 226 -3%
Gauteng 669 514 -23%
KwaZulu-Natal 369 291 -21%
Limpopo 263 215 -18%
Mpumalanga 205 210 2%
North West 335 308 -8%
Northern Cape 277 251 -9%
Western Cape 897 691 -23%
TOTAL 3407 2855 -16%
Criminal Offences by Nature of Allegation
Short Description 2005/6 % Share
Abduction 2 0.1%
Abuse of power 89 5.4%
Arson 1 0.1%
Assault common 249 15.2%
Assault GBH 459 27.9%
Attempted murder 216 13.1%
Breaking and entering 9 0.5%
Conspiracy 36 2.2%
Corruption abuse of informers’ fees
8 0.5%
Cont. Criminal Offences
Short Description 2005/6 % ShareCorruption-aiding escapes 3 0.2%Corruption- issuing of fraudulent vehicle certificates
2 0.1%
Corruption –sales/thefts and or destruction of dockets
25 1.5%
Corruption-sales/thefts and or disposal of exhibits
13 0.8%
Criminal Defamation 24 1.5%Drunken driving 11 0.7%Extortion 5 0.3%False accusation of a crime 20 1.2%Forgery or uttering a forged document
3 0.2%
Cont…Criminal Offences….Fraud 10 0.6%Harassment 52 3.2%Hijacking of cars/ trucks
1 0.1%
Illegal possession of a fire-arm and ammunition
1 0.1%
Indecent Assault 17 1.0%Initiation of false charges
19 1.2%
Intimidation 26 1.6%Kidnapping 5 0.3%Malicious damage to property
55 3.3%
Cont …Criminal OffencesParticipation in organized criminal enterprise
1 3.3%
Pointing of a firearm 36 0.1%Possession of a stolen property
3 2.2%
Rape 22 0.2%Reckless driving 22 1.3%Robbery 17 1.0%Serious corruption 76 4.6%Theft 98 6.0%Theft of motor vehicles/motor cycles
2 0.1%
Torture 20 1.2%TOTAL 1643 100.0%
PROGRAMME 3:Information Management System
Ms N Sihlezana
Purpose• To ensure that new complaints are received, analyzed processed and
registered.• To maintain a database system which serves as a register for all ICD
complaints.• To manage information technology in order to ensure a smooth operation of
all ICD IT systems.• To consolidate and manage all ICD information needs with a view to
facilitate access and sharing of knowledge and information.• To manage all communication and marketing processes and activities with a
view to facilitate the dissemination of information and promotion of ICD products and services to all stakeholders.
• To embark on various Proactive Oversight activities including research, station audits, monitoring, etc. with a view to making recommendations to address systemic problems in policing.
Measurable Objective• The objective of the Programme: Information Management
and Research is to maintain a current complaints register, allocate and follow-up on cases and, oversee the implementation of the DVA and analyze all information on the database, producing at least four reports annually recommending interventions to enhance human rights focused service delivery in policing. Further, to improve the management of information through technology and the dissemination of information in order to market the organization to various stakeholders
Structure
Programme 3Management
InformationManagement
System
ComplaintsRegistry
Information and Communication
Technology
Communicationand
Marketing
Pro-activeOversight
(Research)
Free StateKwaZulu
Natal North West
Area Output Indicator Target
Complaints Registry
Registration and allocation of new cases on the database
Time within cases are to be registered
Time within cases are allocated after registration
24 hrs• Target met
48 hours• Target met
inconsistently
Updating the database with case developments
Time within updating case developments
Two(2) days
Performance 2005/06
Area Output Indicator Target
Monitoring Finalization of all applications for exemption in terms of DVA, received by ICD provincial offices within 30 days of such application
Percentage of application for exemption finalization
100% within thirty (30) days of receipt
• Target met
Production of audit reports by ICD provincial offices reflecting the state of affairs concerning compliance with the DVA
Number of external audits
Three (3) station audits per quarter per province
• Reports produced by due date but tabling delayed
Performance 2005/06 (cont…)
Area Output Indicator Target
Research Production of qualitative reports containing recommendations
Number of reports on systematic problems in policing
Four (4) reports per annum
• Target met
Production of workshop report
Number of workshops on systematic problems in policing
One (1) work
shop pa
• Target met
Performance 2005/06 (cont…)
Area Output Indicator Target
Information Technology
Internal client satisfaction in terms of number of responses and response time
Response time to request for support
Response to 95% within four (4) hours•Target met
Communication
Prompt media responses
Time taken to respond to media enquiries
Within 1 hour of receipt•Target met
Community outreach activities
Production of a report reflecting community outreach activities
Three (3) per quarter per province•Target met
Performance 2005/06 (cont…)
Key Deliverables• Case Management System• Information and Communication Technology Infrastructure• Policy support to Minister and HOD
– Budget Vote– Parliamentary Questions
• Marketing and Publicity Material• Research• Information Management• Library Service• Information Security
Key Deliverables (cont…)• 16 Days of Activism for No Violence Against Women and
Children– 37 Communities visited
• Monitoring the implementation of the DVA– Applications for Exemption– DVA Reports
• Public Service Week• Reporting and accountability
– Annual Report– Media statements
Research Projects• An investigation into the factors that contribute to the
backlog of cases at the Independent Complaints Directorate
• An analysis of complainants’ level of satisfaction with Independent Complaints Directorate services.
• An investigation into the extent of the South African Police Services’ compliance with the Domestic Violence Act
• Establishing a cordial relationship between SAPS, ICD and civil society: Problems and Prospects
StatisticsDeaths, Criminal Offences & Misconduct Case Intake
Province 2005/6 Provincial Share %
Eastern Cape 338 7
Free State 494 10
Gauteng 969 19
KwaZulu-Natal 602 12
Limpopo 369 7
Mpumalanga 360 7
North West 501 9
Northern Cape 408 8
Western Cape 1078 21
TOTAL 5119 100
Deaths, Criminal Offences & Misconduct Cases Yearly Change
Province 2004/5 2005/6 Yearly Change %
Eastern Cape 355 338 -5
Free State 398 494 24
Gauteng 1171 969 -17
KwaZulu-Natal 728 602 -17
Limpopo 462 369 -20
Mpumalanga 412 360 -13
North West 568 501 -12
Northern Cape 439 408 -7
Western Cape 1257 1078 -14
TOTAL 5790 5119 -12
ICD 2005/6 Case Intake by Case type
Misconduct56%
Offences32%
Deaths12%
714
1473
3716
652
1731
3407
621
1643
2855
2003/04 2004/05 2005/06
ICD Case Intake Yearly Change
Deaths Criminal Misconduct
Deaths in police custody and deaths due to police action
Province 2005/6 Percentage Share %
Eastern Cape 97 16
Free State 50 8
Gauteng 128 21
KwaZulu-Natal 139 22
Limpopo 44 7
Mpumalanga 45 7
North West 44 7
Northern Cape 18 3
Western Cape 56 9
TOTAL 621 100
Yearly Change Of Deaths
Province 2004/5 2005/6 Yearly Change %
Eastern Cape 70 97 39
Free State 38 50 32
Gauteng 148 128 -14
KwaZulu-Natal 175 139 -21
Limpopo 52 44 -15
Mpumalanga 55 45 -18
North West 38 44 16
Northern Cape 11 18 64
Western Cape 65 56 -14
TOTAL 652 621 -5
Deaths due to Municipal Police Services
Province Accused Member Station 2005/6
Gauteng Ekurhuleni Metro Police 2
Jhb Metro Police 3
Tshwane Metro Police 2
Western Cape Cape Town City Police 1
TOTAL 8
Circumstances of Death per Province
2005/6 EC FS GP KZN LMP MP NW NC WC TOT
Deaths in police custody
Natural causes 26 15 12 21 12 10 19 0 6 121
Suicide 15 3 24 2 3 3 5 9 11 75
Injured in custody 2 2 4 12 4 2 0 0 2 28
Injuries prior to arrest 5 1 23 26 1 3 6 0 6 71
Total 48 21 63 61 20 18 30 9 25 295
EC FS GP KZN LMP MP NW NC WC TOT
2005/6 Death as a result of police action
Shot during crime 10 0 10 42 2 7 3 1 11 86
Shot during escape 3 0 6 4 2 10 0 0 0 25
Shot during investigation 1 2 1 0 2 2 1 0 0 9
Shot during arrest 22 13 37 14 14 5 2 0 10 117
Innocent bystander shot by police 4 0 1 1 0 1 0 0 3 10
Assault by police 4 4 1 0 2 0 0 2 1 14
Negligence 0 2 4 14 0 2 0 2 2 26
Other intentional shooting 2 3 2 0 1 0 1 0 0 8
Vehicle accident 3 5 3 3 1 0 7 4 4 30
Total 49 29 65 78 24 27 14 9 31 326
GRAND TOTAL 97 50 128 139 44 45 44 18 56 621
Criminal Offences Yearly Change
Province 2004/5 2005/6 Yearly Change
Eastern Cape 125 92 -26%
Free State 128 218 70%
Gauteng 354 327 -8%
KwaZulu-Natal 184 172 -7%
Limpopo 147 110 -25%
Mpumalanga 152 105 -31%
North West 195 149 -24%
Northern Cape 151 139 -8%
Western Cape 295 331 12%
TOTAL 1731 1643 -5%
GENDER OF THE VICTIM
TOTAL PERCENTAGE SHARE
FEMALE 29 5%
MALE 592 95%
TOTAL 621 100%
Race of the Victim
Total % Share
Asian 5 1%
Black 565 91%
Coloured 40 6%
White 11 2%
Total 621 100%
Rank of the accused
TOTAL % SHARE
Captain 31 5.0%
Constable 94 15.1%
Inspector 163 26.4%
Senior Superintendent
1 0.2%
Sergeant 29 4.7%
Superintendent
7 1.1%
Not applicable 295 47.5%
TOTAL 621 100%
Race of the Accused
TOTAL %
Asian 13 2.1%
Black 255 41.1%
Coloured 10 1.6%
White 48 7.7%
Not applicable 295 47.5%
TOTAL 621 100%
Criminal Offences
Province 2005/6 Provincial %
Eastern Cape 92 6%
Free State 218 13%
Gauteng 327 20%
Kwazulu-Natal 172 10%
Limpopo 110 7%
Mpumalanga 105 6%
North West 137 9%
Northern Cape 139 8%
Western Cape 331 20%
TOTAL 1643 100%
Criminal Offences Yearly ChangeProvince 2004/5 2005/6 Yearly Change
Eastern Cape 125 92 -26%
Free State 128 218 70%
Gauteng 354 327 -8%
KwaZulu 184 172 -7%
Limpopo 147 110 -25%
Mpumalanga 152 105 -31%
North West 195 149 -24%
Northern Cape
151 139 -8%
WesternCape
295 331 12%
TOTAL 1731 1643 -5%
MISCONDUCT
Province 2005/6 % Share
Eastern Cape 149 5%
Free State 226 8%
Gauteng 514 18%
Kwazulu Natal 291 10%
Limpopo 215 8%
Mpumalanga 210 7%
North West 308 11%
Northern Cape 251 9%
Western Cape 691 24%
Misconduct Yearly Change
Province 2004/5 2005/6 Yearly Change
Eastern Cape 160 149 -7%
Free State 232 226 -3%
Gauteng 669 514 -23%
KwaZulu-Natal 369 291 -21%
Limpopo 263 215 -18%
Mpumalanga 205 210 2%
North West 335 308 -8%
Northern Cape 277 251 -9%
Western Cape 897 691 -23%
TOTAL 3407 2855 -16%
Criminal Offences by Nature of Allegation
Short Description 2005/6 % Share
Abduction 2 0.1%
Abuse of power 89 5.4%
Arson 1 0.1%
Assault common 249 15.2%
Assault GBH 459 27.9%
Attempted murder 216 13.1%
Breaking and entering 9 0.5%
Conspiracy 36 2.2%
Corruption abuse of informers’ fees
8 0.5%
Cont. Criminal Offences
Short Description 2005/6 % ShareCorruption-aiding escapes 3 0.2%Corruption- issuing of fraudulent vehicle certificates
2 0.1%
Corruption –sales/thefts and or destruction of dockets
25 1.5%
Corruption-sales/thefts and or disposal of exhibits
13 0.8%
Criminal Defamation 24 1.5%Drunken driving 11 0.7%Extortion 5 0.3%False accusation of a crime 20 1.2%Forgery or uttering a forged document
3 0.2%
Cont…Criminal Offences….Fraud 10 0.6%Harassment 52 3.2%Hijacking of cars/ trucks
1 0.1%
Illegal possession of a fire-arm and ammunition
1 0.1%
Indecent Assault 17 1.0%Initiation of false charges
19 1.2%
Intimidation 26 1.6%Kidnapping 5 0.3%Malicious damage to property
55 3.3%
Cont …Criminal OffencesParticipation in organized criminal enterprise
1 3.3%
Pointing of a firearm 36 0.1%Possession of a stolen property
3 2.2%
Rape 22 0.2%Reckless driving 22 1.3%Robbery 17 1.0%Serious corruption 76 4.6%Theft 98 6.0%Theft of motor vehicles/motor cycles
2 0.1%
Torture 20 1.2%TOTAL 1643 100.0%
Financial Statements
Ms E Verster
Budget and Expenditure per Programme 2005/6
Programme Budget
R ‘000
Expenditure
R ‘000
Expenditure
%
Number of posts
Administration 16 835 16 473 97.8 60
Investigations 21 295 21 283 99.9 83
Compl. Reg. Mon. & Research
11 392 11 480 100.7 60
TOTAL 49 522 49 236 99.4 203
Budget and Expenditure per Economic classification2005/6
Economic Classification
Budget
R ‘000
Expenditure
R ‘000
Expenditure
%
Current payment:- Compensation- Goods and services- Fin. Transactions
30 58915 152
14
30 23515 243
14
98.8100.6
100
Transfers & Subsidies-Provincial & Municipal-Dept agencies
11336
9135
80.597.2
Capital assets-Buildings & fixed assets- Equipment- Software
5752 618
425
5752 618
425
100100100
TOTAL 49 522 49 236 99.4
Expenditure on Goods and Services2004/5 and 2005/6
2004/5
R ‘000
2005/6
R ‘000
Advertising 297 692
Consultants, Contractors & S/Services 797 1,459
Printing & publications 7 36
Resettlement cost 9 190
Leasehold property 295 392
Travel & subsistence 2,871 4,128
Venues & facilities 66 174
Bursaries 100 128
Government Motor Transport 1,089 1,637
Expenditure: Travel and Subsistence per Office2005/6
Office ( staff numbers )
R ‘000 % of R 4 128 000
National Office (80-8) 1 195 28Eastern Cape (16-5) 438 11Free State (14-5) 265 6Gauteng (22-8) 176 4KwaZulu-Natal (20-7) 393 10Limpopo (16-9) 329 8Mpumalanga (14-4) 275 7Northern Cape (13-4) 279 7North West (16-5) 382 9Western Cape (20-7) 396 10
Qualified Report from the Auditor-General
Clearing of Suspense AccountsLimited staff in component: Finance (8)Disallowance miscellaneous account: Transfer from FMS to BAS
(1/10/02), to SCOAOnly two staff members with knowledge of FMSAction Plan to clear the accounts was planned for 2005/6 New challenges developed
- Preparation of documents for four AuditsAnnual Audit by the Auditor-GeneralICD audit for Portfolio CommitteeForensic audit by the AG for the Portfolio CommitteeAudit by the P/S Commission
- Only one member remained with knowledge of FMS- Move of documentation and staff to new offices, middle
2005- Obtained services of a Consultant (limited success)
Qualified Report from the Auditor-General (cont…)
This year, the action plan received priority attention• Assistance and training was arranged from the Office of the ED,
on Salary-related Ledger Accounts• On 28 August 2006 a call was logged with the BAS Helpdesk to
open the Bank Account (Dom) to allow manual journals to the amount of R772 979.97 in order to clear the Disallowance Miscellaneous Account. This account was erroneously debited in the process of clearing the Conversion Account. For the first time, the Bank Account on BAS now balances with the PMG Account (National Treasury)
• Attention is now given to clear the outstanding amount of R 326 000 in the Disallowance Miscellaneous Account
Response: Report from the Auditor-General (cont…)
DelegationsThe (former) ED delegated the signing authority of amounts above R5 000 to the CFO, as from 08 July 2005The AG regarded this an “ interim arrangement” until the new HOD
would take over In the absence of the CFO, the person appointed to act as the CFO
automatically continued the use of the delegated powersThe ICD’s financial procedures also require that a copy of the acting
letter accompanies the approval to incur expenditure After investigation it became clear that the transactions to the value
of R2 849 423.95 were indeed appropriately authorized during the absence of the CFO
The delegations have now been amended and approved by the acting ED on 25 July 2006 to increase the signing powers of the various Responsibility Managers
Response: Report from the Auditor-General (cont …)
Staff debtorsThe 25 debtors raised during October 2005 were due to
the clearing of the Conversion Accounts Twenty transactions have been investigated to determine
the status of the accounts and to collect the outstanding debts
Four debts have been written off and another five in respect of ex-employees as well as three in respect of deceased employees are to be written off
Response: Report from the Auditor-General (cont …)
Disclaimer
ICD’s Audit CommitteeProgramme Manager from National Treasury
“Disclaimer unnecessary”
Budget 2006/7Expenditure to 30 September 2006
Programme Budget
R ‘000
Actual expenditure
R ‘000
Under/Over spending
% (50%)
Number of posts
Administration 22 717 11 032 48 63
Investigations 29 094 13 372 46 101
Compl. Reg, Mon. & Research
14 095 5 710 40 67
TOTAL
Theft & Losses
65 906 30 114
1
45% 231
Proposed Budget for 2007/8 and 2008/9to MTEC
Programme 1
Administration
2007/08
R ‘000
2008/09
R ‘000
Baseline (expected)
Addis request 1 – Satellite Off.
2 – Support
3 – Retention
24 094
2 174
794
41
25 460
2 746
692
42
Proposed Budget for 2007/8 and 2008/9to MTEC (cont…)
Programme 2
Investigation of Complaints
2007/08
R ‘000
2008/09
R ‘000
Baseline (expected)
Addis request 1 – Satellite Off.
2 – Support
3 – Retention
34 955
20 656
-
2 040
42 324
26 092
-
2 152
Proposed Budget for 2007/8 and 2008/9to MTEC (cont…)
Programme 3
Compl Reg.,Monitoring and Research
2007/08
R ‘000
2008/09
R ‘000
Baseline (expected)
Addis request 1 – Satellite Off.
2 – Support
3 – Retention
14 842
4 348
-
26
15 583
5 492
2 384
28
Proposed Budget for 2007/8 and 2008/9to MTEC (cont…)
Total budget
Baseline (expected)
2007/08
R ‘000
73 891
2008/09
R ‘000
83 367
Add request
Programme 1
Programme 2
Programme 3
Total
3 009
22 696
4 374
30 079
3 480
28 244
7 904
39 628
Thank you
Questions ?