project budgeting
DESCRIPTION
Project Budgeting. Four Ideas. Framework Design Mechanics FM Tool. 1. Framework. Extract - Annual Expenditure Report. Practice. Actual Activity. Program Plan. Also. Expenditure. Budget. Activities. Budget & Plans. Expenditure. Accounting. Logical Budget. Accountant’s Budget. - PowerPoint PPT PresentationTRANSCRIPT
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Project Budgeting
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Four Ideas
Framework
Design
Mechanics
FM Tool
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1. Framework
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Item Budget Spent Variance
Freezer for Vaccines 20,000 8,574 11,426
Vaccines 12,000 456 11,544
Extract - Annual Expenditure Report
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ProgramPlan
Actual Activity
Practice
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Expenditur
e
Budget
Also...
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Expenditure
ActivitiesBudget & Plans
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Accounting
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Logical Budget
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Accountant’s Budget
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Local Contribution
Community
Other Donors
Banks etc.
Government
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Form of Cooperation
Consortium
Project Sharing
Silent love...
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Validation
Whether real
Whether relevant
How has it been accounted?
How is it being reported?
Money received directly by third-parties
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West Bengal
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Office
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Level of Detail
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The customer who pays the least
demands the most.
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Level of Detail
1-2 crores - few top lines
5-10 lakh - detailed calculations
Middle way?
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2. Design
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IRMA, Anand
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8.75 crore beedis each day
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Launch Campaign 5 lakh
Land for beedi oven 8 lakh
Working Capital 6 lakh
Overheads - 3 years 9 lakh
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Leading Beedi 40-50 paise / pkt
Boston Beedi 60 paise / pkt
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Boston Beedi
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Clay Oven
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3. Mechanics
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Three Keys
Basis of Estimates
Inflation
Essentials
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Files Names
budget.xls
kumud.xls
24 Jul 13.xls
project.xls
excel.xls
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File Location
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Versions
Latest file?
Approved file?
Printed, signed?
Digitally signed?
Preventing changes
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Checking Excel
Compare units / prices with actual formula
Validate formula / ranges
Trace dependents
Eyeball test
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4. FM Tool
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Making the Budget
Accountant
Program Lead
NGO Head
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Avoid secrecy in budgeting
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Not a strait-jacket...
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Like This?
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Further ReadingAccountAble 37: Grant Budgets
AccountAble 86: Accounting for Project Grants
AuditAble 13: Financial Risks - Budgeting