project charter department: transportation …...description: this charter assumes drainage...

Pima County Project Management & Gate Process Manual Project Charter Version: Amended 7/17/17

PROJECT CHARTER

DEPARTMENT: TRANSPORTATION

PROJECT NAME: SOUTH HOUGHTON ROAD WIDENING

PROJECT ID: CTR.4SHRWD

Prepared By: Steve Wilson & Mandley Rust

Date Prepared: May 2019

Approval of this Project Charter indicates 1) approval of the constraining factor established for this project, 2) an understanding of the purpose and content as described in this document, and 3) agreement with the Scope, Schedule, Budget and Quality of the recommended alternative. By signing this document, each individual agrees that work should be initiated on this project with all necessary resources allocated and commits to fulfill his/her role and responsibilities as described herein.

Approver Name Position Signature Date

Mandley Rust Project Manager

Ana Olivares Department Director

Nancy Cole County Administration

5/9/19

5/9/19

u113801

Typewritten Text

5/9/19

4SHRWD South Houghton Road Widening May 2019 2 of 19

Contents PROJECT OVERVIEW ...................................................................................................................................................... 3

Background: .................................................................................................................................................................. 3

Need Statement: ............................................................................................................................................................ 3

Scope Statement: .......................................................................................................................................................... 3

Justification: .................................................................................................................................................................. 3

BUDGET MANAGEMENT .................................................................................................................................................. 4

Cost Model Summary and Financial Schedule for Requested Budget ................................................................................. 4

Requested Funding Sources ........................................................................................................................................... 4

Map of Project Area with Polygon .................................................................................................................................... 5

ESTIMATED BENEFITS OF THIS PROJECT ....................................................................................................................... 5

SCHEDULE MANAGEMENT .............................................................................................................................................. 5

Critical Path Tasks and Anticipated Completion Dates ....................................................................................................... 5

QUALITY MANAGEMENT .................................................................................................................................................. 6

Constraining Factor ........................................................................................................................................................ 6

ALTERNATIVES ANALYSIS ............................................................................................................................................... 6

TEAM MEMBER MANAGEMENT ........................................................................................................................................ 7

Roles and Responsibilities .............................................................................................................................................. 7

Summary of Team Member Meeting ................................................................................................................................ 9

RISK MANAGEMENT ........................................................................................................................................................ 9

Assessment of Risks to Achieving Scope, Schedule, Budget and/or Quality ........................................................................ 9

COMMUNICATION MANAGEMENT .................................................................................................................................. 11

Proposed Gate Meetings .............................................................................................................................................. 11

PROCUREMENT MANAGEMENT .................................................................................................................................... 11

Proposed Project Delivery Method ................................................................................................................................. 11

APPENDIX A – Map with Polygon ................................................................................................................................. 12

APPENDIX B – Cost Model .......................................................................................................................................... 12

APPENDIX C – Microsoft Project Schedule .................................................................................................................... 12

APPENDIX D – Team Member Meeting Minutes ............................................................................................................. 12

APPENDIX E - CIP Program/Phase Maintenance Request Form ..................................................................................... 12

APPENDIX F - Figure X: 100-Year Floodplain (Proposed Conditions, SELC03) ................................................................. 12

APPENDIX G - Project Demographic Report .............................................................................................................. 19


PROJECT OVERVIEW

Background: Growth in the Corona de Tucson area has resulted in increasing traffic on the Houghton Road Corridor. Projected travel demands for 2040 show that average daily traffic will exceed the capacity of a two-lane roadway. The need for improvements to Houghton Road were identified in the South Houghton Road Master Plan Report which contained recommendations for an all-weather roadway and capacity improvements south of I-10.

Need Statement: An improvement project is needed on Houghton Road from south of I-10 to the Andrada Polytechnic High School. This effort is being pursued to improve safety, increase capacity, reduce congestion, improve operations (with turning lanes to be provided at intersections and cross streets where warranted), increase mobility, and address accessibility/operational issues.

Scope Statement: Provide the following improvements to Houghton Road from I-10 South to the Andrada Polytechnic High School:

• Widen the existing 2-lane roadway to a 4-Lane divided roadway (approximately 2.9 miles) • Drainage designs shall meet the requirements of the 2013 Roadway Design

Manual. Drainage designs for crossing of Houghton Road will incorporate reduced flows from the PCRFCD Regional Detention Basin Project. See APPENDIX F – Figure X: 100-Year Floodplain - Proposed Conditions, SELC03 for information about the proposed retention basins.

• The profile grade of Houghton Road will be raised to provide culverts for the conveyance of 100 year flows without flooding onto the roadway pavement where cross drainage is not influenced by the proposed Regional Detention Basins.

• The hydrologic and hydraulic analyses will include the Regional Detention Basins proposed by PCRFCD and what is required for drainage crossings for Houghton Road including any downstream channel improvements. The drainage crossings downstream of the proposed Regional Detention Basins will be sized to convey the 100 year flows under Houghton Road. A phased implementation of the Regional Detention Basins is anticipated with Basin #1 (and/or approved other) being included in the South Houghton Road Widening project. Design of the profile grade of Houghton Road and culverts for drainage crossings downstream of the proposed Regional Detention Basins will incorporate overtopping in the interim condition until all of the Regional Detention Basins are constructed.

• Provide a 200’ R/W (where adjacent to county owned lands) • Provide appropriate intersection controls.

Justification: Houghton Road is a principal arterial that is the primary access for the residents of Corona de Tucson.


This project will improve both roadway capacity and accessibility and improved mobility during storm events. It will also provide improved access to the Pima County Fairgrounds and the proposed Southeast Employment and Logistics Center.

BUDGET MANAGEMENT [Cost Model attached as Appendix B]

Cost Model Summary and Financial Schedule for Requested Budget

Phase FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 TOTAL Soft Cost

% Land Acquisition 0 8000 10,000 162,000 0 0 180,000 0.1% Project Development 0 0 0 0 0 0 0 0.0%

Design 4,000 1,000,000 1,500,000 530,000 0 0 3,034,000 12.6% Construction 0 0 0 7,000,000 13,000,000 2,490,000 22,490,000 10.3% Utility Relocation 0 0 50,000 50,000 0 0 100,000 0.1% Public Art 0 0 20,000 72,000 72,000 36,000 200,000 0.8% Contingency 0 0 0 0 4,000,000 4,000,000 0.0% TOTAL PROJECT BUDGET

4,000 1,008,000 1,580,000 7,814,000 13,072,000 6,526,000 30,004,000 23.9%

Requested Funding Sources

Fund Source Description FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 TOTAL

A. Southeast Area Impact Fees 4,000 1,008,000 1,580,000 7,814,000 2,594,000 0 13,000,000

B. Future Impact Area Fees 0 0 0 0 10,478,000 6,526,000 17,004,000

C. 0 0 0 0 0 0 0 D. 0 0 0 0 0 0 0 TOTAL FUNDING 4,000 1,008,000 1,580,000 7,814,000 13,072,000 6,526,000 30,004,000

Estimated Operations & Maintenance Post Occupancy (annual costs)

O&M Description FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY XX/XX Utilities 0 0 0 0 0 0 Supplies 0 0 0 0 0 0 Services 0 0 0 0 0 0 Capital 0 0 0 0 0 0 Personnel Costs 0 0 0 0 0 0 TOTAL ESTIMATED O&M 0 0 0 0 0 0

Note: O & M costs estimated to be approx. $12,000 per year after FY 24.


Map of Project Area with Polygon On the next page ☐ or attached as Appendix ☒ is a map of the area associated with this project. To meet certain Pima County requirements, any project that anticipates ground disturbance must show on this map a polygon of the limits of potential ground disturbance.

ESTIMATED BENEFITS OF THIS PROJECT

Benefit Estimated Level of Benefit High Med Low None

Protects Health, Safety & Property ☐ ☒ ☐ ☐ Increases Capacity ☒ ☐ ☐ ☐ Meets Regulatory/Mandated Requirement ☒ ☐ ☐ ☐ Promotes Economic Development ☒ ☐ ☐ ☐ Makes Use of Non-County Funding ☐ ☐ ☒ ☐ Reduces Long-Term Costs to the County ☐ ☐ ☒ ☐ Rehabilitates/Preserves/Enhances Existing Asset ☐ ☐ ☒ ☐ Enhances Environment and/or Cultural Resource ☐ ☐ ☒ ☐ Improves System Continuity ☒ ☐ ☐ ☐ Meets Master/Long-Range Plan ☒ ☐ ☐ ☐ Is Regionally Significant ☐ ☒ ☐ ☐

SCHEDULE MANAGEMENT [Microsoft Project Schedule attached as Appendix C]

Critical Path Tasks and Anticipated Completion Dates

Critical Path Task Description Anticipated Completion Date

1 Project Start April 2019

2 Procurement - Consultant September 2019

3 Design Services September 2021

4 Procurement - Contractor December 2021

5 Construction/Substantial Completion August 2023

6 Project Completion February 2024


QUALITY MANAGEMENT

Constraining Factor For this project, the following one factor is understood by the project team and senior management to be the least flexible to change:

☒ Scope ☐ Schedule ☐ Budget ☐ Quality Provide a brief explanation regarding criticality of chosen constraining factor: Delivery of 4-lane divided roadway meets the need and purpose and expectations for the project.

ALTERNATIVES ANALYSIS ☐ Viable alternatives have been identified and are described below. OR ☒ Alternatives need to be developed and/or further evaluated in an Alternative Summary and Recommendation to be presented at a 2.1 Gate. OR ☐ No alternatives are anticipated for this project. Alternatives: The Gate 2-1 will be used to verify the schedule of the state land procurement and confirm the in-house drainage work being completed to refine the consultant scope. Assumption & Constraint Analysis

1. ☐ Constraint (Known) or ☒ Assumption (Unknown) Alternative(s) 1 ☐ 2 ☐ Description: The project’s scoping effort will involve a cost evaluation to optimize drainage designs through a combination of downstream channelization, culvert sizing, drop inlets, adjusting roadway profile to minimize the amount the Houghton Road it needs to be raised and to minimize ponding on upstream side. Impact Discussion: The consultant will be tasked with developing performance design criteria as part of the scoping effort.

2. ☐ Constraint (Known) or ☒ Assumption (Unknown) Alternative(s) 1 ☐ 2 ☐ Description: It is anticipated that the project will impact state lands located east of Houghton Road. Impact Discussion: Potential impacts include storm water ponding onto state lands, borrow site(s) for roadway embankment from SELC detention basin(s), environmental and cultural clearances for borrow site(s), access to borrow site(s), channelization from borrow site(s) to culverts crossing Houghton Road.

3. ☒ Constraint (Known) or ☐ Assumption (Unknown) Alternative(s) 1 ☐ 2 ☐ Description: This project is a major project on a designated scenic route. Impact Discussion: Project requires full public participation as designated in the Pima County Code. Department will determine with guidance from Administration how to handle public participation and whether to seek a waiver due to the location of the road currently next to vacant, county owned, COT owned or school district owned land.


4. ☐ Constraint (Known) or ☒ Assumption (Unknown) Alternative(s) 1 ☐ 2 ☐ Description: This charter assumes drainage easements required on state land are being purchased within 2 years from start of project at no cost to the project and this effort being coordinated by RFCD. Impact Discussion: If state land procurement is delayed it will delay the start of construction and possibly increase project costs.

TEAM MEMBER MANAGEMENT Roles and Responsibilities

Member’s Name: Mandley Rust Affiliation: PCDOT Project Delivery Role: Project Manager Responsibility: Manage all development efforts of the Scoping Document, EAMR, Initial and Final Design.

Member’s Name: Jim Rossi Affiliation: Pima County Real Property Role: Real Property Specialist Responsibility: Provide input for right of way needs and assist with right-of-way acquisition, easements, and right-of-entry efforts for the project.

Member’s Name: Karla Reeve-Wise Affiliation: Pima County Environmental Quality Role: Environmental Compliance Officer Responsibility: Provide guidance for preparation of environmental documents. Review environmental documents for compliance to local ordinances, as well as state and federal laws for the project.

Member’s Name: Ann Moynihan Affiliation: Pima County Regional Flood Control Division Role: Civil Engineering Manager Responsibility: Provide guidance for flood control efforts. Review drainage designs and compliance to flood control requirements.

Member’s Name: TBD / Mandley Rust Affiliation: PCDOT Analysis and Programming Division Role: Landscape Architect Responsibility: Provide guidance for mitigation necessary for impacts to native plants and input on landscaping for the project to be included in the project. Review designs and mitigation requirements.


Member’s Name: Dan Tremblay Affiliation: PCDOT Project Delivery Role: Surveying Manager Responsibility: Provide guidance for surveying and right-of-way efforts. Review preliminary designs and right-of-way needs.

Member’s Name: Michelle Montagnino Affiliation: PCDOT Maintenance & ROW Role: Civil Engineering Manager Responsibility: Provide guidance for traffic signals and lighting efforts. Review preliminary traffic signal designs and lighting needs.

Member’s Name: Ian Milliken Affiliation: Pima County Office of Sustainability and Conservation Role: Program Coordinator Responsibility: Provide guidance for cultural surveys and future cultural data collection efforts as required.

Member’s Name: Steve Anderson Affiliation: Pima County Natural Resources and Parks and

Recreation Role: Program Coordinator Responsibility: Provide guidance for Natural Resources and Parks and Recreation needs. Review preliminary designs.

Member’s Name: Matt Sage Affiliation: Pima County Procurement Role: Procurement Officer Responsibility: Provide support for the procurement of a design consultant and procurement of a contractor.

Member’s Name: Jonathan Crowe Affiliation: PCDOT Analysis and Programming Role: Planner Responsibility: Coordinate efforts for including public art into the project

Member’s Name: Corrine Garey Affiliation: PCDOT Analysis and Programming Role: Traffic Engineering Review Responsibility: Provide guidance for traffic engineering.

Member’s Name: Carol Brichta Affiliation: PCDOT Community Relations Office Role: Program Manager Responsibility: Coordinate public outreach efforts for the project.


Member’s Name: Xavier de la Garza Affiliation: PCDOT Analysis and Programming Role: Design reviewer. Responsibility: Provide input and review designs for conformance to design standards.

Member’s Name: Eric Shepp Affiliation: Pima County Regional Flood Control District Role: Coordinate State Land Efforts Responsibility: Coordinate the procurement of state land required for the project.

Member’s Name: Diana Duazo Affiliation: County Administrator’s Office Role: Coordinate State Land Efforts Responsibility: Coordinate the procurement of state land required for the project.

Summary of Team Member Meeting ☒ Meeting Minutes are attached as Appendix.

RISK MANAGEMENT

Assessment of Risks to Achieving Scope, Schedule, Budget and/or Quality Risk Tables

1. Risk Name: Coordination with ADOT & COT Probability: High ☐ Med ☒ Low ☐ Impact: High ☐ Med ☒ Low ☐ Action: Control ☐ Absorb ☒ Avoid ☐ Deflect ☐ Mitigation Strategy: Coordination with the ADOT project to reconstruct the I-10 Houghton Rd TI is ongoing. PCDOT has requested ADOT to revise the southern connection of their project to be an all-weather roadway and to shift the centerline to be in the center of the existing R/W in order to minimize any throw away costs between the two projects.

2. Risk Name: Coordination with State Lands Probability: High ☐ Med ☒ Low ☐ Impact: High ☒ Med ☐ Low ☐ Action: Control ☐ Absorb ☐ Avoid ☐ Deflect ☒ Mitigation Strategy: Coordination with State Land Department involves incorporating ongoing efforts by PCRFCD to reduce storm water flows to Houghton Rd upstream of the Fairgrounds/SELC. PCRFCD is planning four regional detention basins. One of the detention basins may be included in South Houghton Road Widening project as a potential source of borrow of material for raising the roadway. Raising Houghton Rd will likely cause ponding on adjacent state lands to the east. Easements may be necessary and the extent is unknown. PCRFCD will purchase sufficient land to incorporate any future easement need. The project will be delayed if sufficient easements are not procured per the schedule.


3. Risk Name: Cultural Resources Probability: High ☐ Med ☒ Low ☐ Impact: High ☐ Med ☒ Low ☐ Action: Control ☐ Absorb ☒ Avoid ☐ Deflect ☐ Mitigation Strategy: The area within the existing R/W has no known cultural sites. The project will require an additional 50’ of R/W on the west side of Houghton Rd (on county owned parcels) that has not been surveyed for cultural sites. Additional time and cost would be necessary if cultural sites are discovered. Potential borrow source site(s) will be surveyed for cultural resources. If cultural resources are found at borrow site(s), it would likely be removed from consideration due level of mitigations required.

4. Risk Name: ACOE Permit Probability: High ☐ Med ☒ Low ☐ Impact: High ☐ Med ☒ Low ☐ Action: Control ☐ Absorb ☒ Avoid ☐ Deflect ☐ Mitigation Strategy: Ground disturbance within ordinary high water of Water of the US crossing Houghton Rd is anticipated to be between 0.1 ac and 0.5 ac and therefore a Pre-Construction Notification (PCN) permit will be required from ACOE. The project will require coordination with ACOE to obtain the permit. The project schedule will be able to absorb the time necessary to obtain the PCN permit from ACOE.

5. Risk Name: Tucson Water Probability: High ☐ Med ☒ Low ☐ Impact: High ☐ Med ☒ Low ☐ Action: Control ☐ Absorb ☐ Avoid ☐ Deflect ☒ Mitigation Strategy: Tucson Water has expressed interest in adding a new water transmission line along the west side of Houghton Rd. The project will involve coordination with Tucson Water for incorporation of their facilities in the project. Design will be completed by Tucson Water.

6. Risk Name: 100 Year Flows Probability: High ☒ Med ☐ Low ☐ Impact: High ☐ Med ☒ Low ☐ Action: Control ☐ Absorb ☒ Avoid ☐ Deflect ☐ Mitigation Strategy: RCFD does not intend to have the detention basins built prior to this project. An evaluation during the scoping phase of the project will identify the most cost effective solution(s) for conveyance of 100 year flows. This could impact the project cost.

7. Risk Name: Construction Cost Escalation Probability: High ☐ Med ☒ Low ☐ Impact: High ☐ Med ☒ Low ☐ Action: Control ☒ Absorb ☐ Avoid ☐ Deflect ☐ Mitigation Strategy: Construction is two years out. If construction costs escalate more than anticipated over the next two years or if the design or State Land procurement is delayed, resulting in additional cost escalation, the project may require additional funding or a reduction in scope.


COMMUNICATION MANAGEMENT

Proposed Gate Meetings For this project, the following gate meetings are proposed: Proposed Date ☒ Gate 1-1 Entry Gate ............................................................................................... April 2019 ☒ Gate 2-1 Project Development ............................................................................... August 2019 ☒ Gate 3-1 Preliminary Design .................................................................................. September 2020 ☒ Gate 3-2 Construction Documents Ready for Contractor Selection ....................... August 2021 ☐ Gate 4-1 Ready to Issue Letter of Construction Acceptance.................................. N/A ☒ Gate 5-1 Close Out ................................................................................................ February 2024

PROCUREMENT MANAGEMENT Proposed Project Delivery Method The proposed project delivery method for this project is:

☒ Design-Bid-Build ☐ Construction Management at Risk ☐ Design-Build ☐ Design-Build-Own-Operate ☐ Job Order Contract ☐ Managed/Delivered by Others ☐ To be Determined


APPENDICES

APPENDIX A – Map with Polygon

APPENDIX B – Cost Model

APPENDIX C – Microsoft Project Schedule

APPENDIX D – Team Member Meeting Minutes

APPENDIX E - CIP Program/Phase Maintenance Request Form

APPENDIX F – Figure X: 100-Year Floodplain (Proposed Conditions, SELC03)

APPENDIX G - Project Demographic Report


APPENDIX A – Map with Polygon

0

Legend

4,000.00

South Houghton Road Widening

Notes: 4SHRWD

8,000.0

Feet

This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map are subject to Pima County's ITD GIS disclaimer and use restrictions. 4/30/2019


APPENDIX B – Cost Model

4SHRWD Project Cost Model_mr

V11 4SHRWD Project Cost Model_mr5/8/2019

1

2

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120121122123124125126127128129130131

A B C D E F G H L

Cost ModelProject Line Items

South Houghton Road Widening - 4SHRWD Original Budget

Current Budgeted/

Contracted

PaidInceptionto Date

Remaining Balance

Soft Cost % of Hard

Cost

Soft Cost Value Notes

Land Acquisition (RWY)Contracted RWY Services (RWY) $0 $0 0.0%Property Purchase (RWY) $150,000 $150,000 $150,000 *considered hard cost; but not in the % calculations (10 ac State Lands)Temporary Easements/Agreements (RWY) $10,000 $10,000 $10,000 *considered hard cost; but not in the % calculationsOther (RWY) $0 $0 0.0%Internal Labor Rollup (RWY) $20,000 $20,000 $0 $20,000 0.1%Real Prop (RWY) $20,000 $20,000 $20,000HP (RWY) $0 $0DOT (RWY) $0 $0FM (RWY) $0 $0NRPR (RWY) $0 $0RFCD (RWY) $0 $0RWRD (RWY) $0 $0Other Depts (RWY) $0 $0

Subtotal RWY $180,000 $180,000 $0 $180,000 0.1% $20,000

Project Development (PLN)Procurement (PLN) $0 $0 0.0%A/E Services (PLN) $0 $0 0.0%Site Studies (PLN) $0 $0 0.0% Includes Cultural, Environmental, otherMapping/Survey (PLN) $0 $0 0.0%IGA or agreements (PLN) $0 $0 0.0%Other (PLN) $0 $0 0.0%Internal Labor Rollup (PLN) $0 $0 $0 $0 0.0%HP (PLN) $0 $0DOT (PLN) $0 $0FM (PLN) $0 $0NRPR (PLN) $0 $0RFCD (PLN) $0 $0RWRD (PLN) $0 $0Other Depts (PLN) $0 $0

Subtotal PLN $0 $0 $0 $0 0.0% $0

Design (DES)Procurement (DES) $2,000 $2,000 $2,000 0.0%A/E Services (DES) $2,800,000 $2,800,000 $2,800,000 11.6% 14% of ConstructionGeotechnical Services (DES) $0 $0 0.0%Site Mitigation Studies (DES) $0 $0 0.0% Includes Cultural, Environmental, SurveyCommunity Relations (DES) $0 $0 0.0%PM Services (Contracted) (DES) $0 $0 0.0%CM Services (Contracted) (DES) $0 $0 0.0%Permits (DES) $0 $0 0.0%Procurement Bids, Advert & Printing (DES) $2,000 $2,000 $2,000 0.0% *Construction ContractCommissioning Agent (DES) $0 $0 0.0% *Construction ContractOther (DES) $0 $0 0.0%Internal Labor Rollup (DES) $230,000 $230,000 $0 $230,000 1.0%HP (DES) $10,000 $10,000 $10,000DOT (DES) $200,000 $200,000 $200,000FM (DES) $0 $0NRPR (DES) $0 $0RFCD (DES) $10,000 $10,000 $10,000RWRD (DES) $0 $0Other Depts (DES) $10,000 $10,000 $10,000

Subtotal DES $3,034,000 $3,034,000 $0 $3,034,000 12.6% $3,034,000

Construction (CON)CM Services (CON) $2,000,000 $2,000,000 $2,000,000 8.3% Either external or internalA/E Services (CON) $200,000 $200,000 $200,000 0.8%Construction Rollup Costs (CON) $20,000,000 $20,000,000 $0 $20,000,000 Designated CONSTRUCTION COST for soft cost calc's (varies by project)Construction (CON) $20,000,000 $20,000,000 $20,000,000 Based on Valencia - Similar project with similar length.Substantial Completion Milestone (CON) $0 $0Closeout Activities (CON) $0 $0Demolition (CON) $0 $0Construction Survey/Staking (CON) $0 $0Equipment / Technology (CON) $0 $0Furnishings (CON) $0 $0Moving/Startup/Commissioning (CON) $0 $0Establishment costs (post occupancy) (CON) $0 $0Capital Equipment (CON) $0 $0Materials Testing /Special Insp. (CON) $50,000 $50,000 $50,000 0.2% *only use if not within the contractors bidSite Monitoring (CON) $0 $0 0.0% Includes Cultural, EnvironmentalProject Commissioning (3rd Party) (CON) $0 $0 0.0%Post Design/As-Builts (CON) $40,000 $40,000 $40,000 0.2%Other (CON) $0 $0 0.0%Internal Labor Rollup (CON) $200,000 $200,000 $0 $200,000 0.8%HP (CON) $0 $0DOT (CON) $200,000 $200,000 $200,000FM (CON) $0 $0NRPR (CON) $0 $0RFCD (CON) $0 $0RWRD (CON) $0 $0Other Depts (CON) $0 $0

Subtotal CON $22,490,000 $22,490,000 $0 $22,490,000 10.3% $2,490,000

Utility Relocation (UTL)Electric (TEP, Trico) $20,000 $20,000 $20,000 *hard costs, included in calculationWater (Tucson Water, Others) $20,000 $20,000 $20,000 *hard costs, included in calculationSewer (RWRD) $0 $0 $0 *hard costs, included in calculationGas (SW Gas, others) $20,000 $20,000 $20,000 *hard costs, included in calculationCommunications (UTL) $20,000 $20,000 $20,000 *hard costs, included in calculationA/E Services (UTL) $0 $0 0.0%Other (UTL) $0 $0 0.0%Internal Labor Rollup (UTL) $20,000 $20,000 $0 $20,000 0.1%HP (UTL) $0 $0DOT (UTL) $20,000 $20,000 $20,000FM (UTL) $0 $0NRPR (UTL) $0 $0RFCD (UTL) $0 $0RWRD (UTL) $0 $0Other Depts (UTL) $0 $0

Subtotal UTL $100,000 $100,000 $0 $100,000 0.1% $20,000

Public Art (PRT)Artist Contract (PRT) $180,000 $180,000 $180,000 0.7%Internal Labor (PRT) - By Division $0 $0 0.0%Other (PRT) $20,000 $20,000 $20,000 0.1%

Subtotal PRT $200,000 $200,000 $0 $200,000 0.8% $200,000 1% of Construction without contingency.

Contingency (CTG)Design Contingency (CTG) $0 $0 0.0%Construction Contingency (CTG) $4,000,000 $4,000,000 $4,000,000 *hard costs, 20% Construction Contingency

Subtotal CTG $4,000,000 $4,000,000 $0 $4,000,000 0.0% $0

Grand Total $30,004,000 $30,004,000 $0 $30,004,000 23.9% $5,764,000

Authorized Funding Sources

Southeast Area Impact Fees $13,000,000 $13,000,000Future Area Impact Fees $17,004,000 $17,004,000source 3 $0source 4 $0source 5 $0

Subtotal Funding $30,004,000 $30,004,000Project budget $30,004,000 $30,004,000

Balance $0 $0


APPENDIX C – Microsoft Project Schedule

ID Task Name Duration Start Finish Predeces %Complete

Copy %Comp

Cost Cost1

1 4SHRWD South Houghton Rd Widening 1235 days Mon 6/3/19 Fri 2/23/24 0% $30,004,000.00 $30,004,000.002 Land Acquisition 600 days Mon 6/3/19 Fri 9/17/21 0% $180,000.00 $180,000.003 Contracted RWY Services (RWY) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.004 Property Purchase (RWY) 520 days Mon 9/23/19 Fri 9/17/21 33SS 0% $150,000.00 $150,000.005 Temporary Easement / Agreement (RWY) 520 days Mon 9/23/19 Fri 9/17/21 4SS 0% $10,000.00 $10,000.006 Other (RWY) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.007 Internal Labor Rollup (RWY) 600 days Mon 6/3/19 Fri 9/17/21 0% $20,000.00 $20,000.008 Real Property (RWY) 520 days Mon 9/23/19 Fri 9/17/21 4SS 0% $20,000.00 $20,000.009 HP (RWY) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.00

10 DOT (RWY) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0011 FM (RWY) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0012 NRPR (RWY) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0013 RFCD (RWY) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0014 RWRD (RWY) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0015 Other Depts (RWY) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0016 Project Development (PLN) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0017 Procurement (PLN) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0018 A/E Services (PLN) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0019 Site Studies (PLN) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0020 Mapping Survey (PLN) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0021 IGA or other agreement (PLN) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0022 Other (PLN) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0023 Internal labor Rollup (PLN) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0024 HP (PLN) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0025 DOT (PLN) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0026 FM (PLN) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0027 NRPR (PLN) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0028 RFCD (PLN) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0029 RWRD (PLN) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0030 Other Depts (PLN) 0 days Mon 6/3/19 Mon 6/3/19 0% $0.00 $0.0031 Design (DES) 665 days Mon 6/3/19 Fri 12/17/21 0% $3,034,000.00 $3,034,000.0032 Procurement (DES) 80 days Mon 6/3/19 Fri 9/20/19 0% $2,000.00 $2,000.0033 A/E Services (DES) 520 days Mon 9/23/19 Fri 9/17/21 32 0% $2,800,000.00 $2,800,000.0034 Geotechnical Services (DES) 0 days Fri 9/17/21 Fri 9/17/21 33 0% $0.00 $0.0035 Site Mitigation Services (DES) 0 days Fri 9/17/21 Fri 9/17/21 33 0% $0.00 $0.0036 Community Relations (DES) 520 days Mon 9/23/19 Fri 9/17/21 33SS 0% $0.00 $0.0037 PM Services (Contracted) (DES) 0 days Fri 9/17/21 Fri 9/17/21 33 0% $0.00 $0.0038 CM Services (Contracted) (DES) 0 days Fri 9/17/21 Fri 9/17/21 33 0% $0.00 $0.0039 Permits (DES) 0 days Fri 9/17/21 Fri 9/17/21 33 0% $0.00 $0.0040 Procurement Bids / Advert & Printing (DES) 65 days Mon 9/20/21 Fri 12/17/21 33,2 0% $2,000.00 $2,000.0041 Commissioning Agent (DES) 0 days Fri 9/17/21 Fri 9/17/21 33 0% $0.00 $0.0042 Other (DES) 520 days Mon 9/23/19 Fri 9/17/21 33SS 0% $0.00 $0.0043 Internal Labor Rollup (DES) 665 days Mon 6/3/19 Fri 12/17/21 0% $230,000.00 $230,000.0044 HP (DES) 520 days Mon 9/23/19 Fri 9/17/21 33SS 0% $10,000.00 $10,000.0045 DOT (DES) 665 days Mon 6/3/19 Fri 12/17/21 0% $200,000.00 $200,000.0046 FM (DES) 0 days Fri 9/17/21 Fri 9/17/21 33 0% $0.00 $0.0047 NRPR (DES) 0 days Fri 9/17/21 Fri 9/17/21 33 0% $0.00 $0.0048 RFCD (DES) 520 days Mon 9/23/19 Fri 9/17/21 33SS 0% $10,000.00 $10,000.0049 RWRD (DES) 0 days Fri 9/17/21 Fri 9/17/21 33 0% $0.00 $0.0050 Other Depts (DES) 520 days Mon 9/23/19 Fri 9/17/21 33SS 0% $10,000.00 $10,000.0051 Construction (CON) 570 days Mon 12/20/21 Fri 2/23/24 0% $22,490,000.00 $22,490,000.0052 CM Services (CON) 450 days Mon 12/20/21 Fri 9/8/23 55SS 0% $2,000,000.00 $2,000,000.0053 A/E Services (CON) 460 days Mon 12/20/21 Fri 9/22/23 55SS 0% $200,000.00 $200,000.0054 Construction Rollup costs (CON) 570 days Mon 12/20/21 Fri 2/23/24 0% $20,000,000.00 $20,000,000.0055 Construction (CON) 440 days Mon 12/20/21 Fri 8/25/23 40,4,78 0% $20,000,000.00 $20,000,000.0056 Substantial Completion Milestone (CON) 0 days Fri 8/25/23 Fri 8/25/23 55 0% $0.00 $0.0057 Construction Closeout (CON) 130 days Mon 8/28/23 Fri 2/23/24 56 0% $0.00 $0.0058 Demolition (CON) 0 days Fri 8/25/23 Fri 8/25/23 55 0% $0.00 $0.0059 Construction Survey/Staking (CON) 0 days Fri 8/25/23 Fri 8/25/23 55 0% $0.00 $0.0060 Equipment/Technology (CON) 0 days Fri 8/25/23 Fri 8/25/23 55 0% $0.00 $0.0061 Furnishings (CON) 0 days Fri 8/25/23 Fri 8/25/23 55 0% $0.00 $0.0062 Moving/Startup (CON) 0 days Fri 8/25/23 Fri 8/25/23 55 0% $0.00 $0.0063 Establishment Costs (post occupancy) (CON) 0 days Fri 8/25/23 Fri 8/25/23 55 0% $0.00 $0.0064 Capital Equipment (CON) 0 days Fri 8/25/23 Fri 8/25/23 55 0% $0.00 $0.00

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65 Materials Testing/Special Inspections (CON) 440 days Mon 12/20/21 Fri 8/25/23 55SS 0% $50,000.00 $50,000.0066 Site Monitoring (CON) 0 days Fri 8/25/23 Fri 8/25/23 55 0% $0.00 $0.0067 Project Commissioning (3rd Party) (CON) 0 days Fri 8/25/23 Fri 8/25/23 55 0% $0.00 $0.0068 Post Design/As-Builts (CON) 20 days Mon 8/28/23 Fri 9/22/23 56 0% $40,000.00 $40,000.0069 Other (CON) 440 days Mon 12/20/21 Fri 8/25/23 55SS 0% $0.00 $0.0070 Internal Labor Rollup (CON) 520 days Mon 12/20/21 Fri 12/15/23 0% $200,000.00 $200,000.0071 HP (CON) 0 days Fri 8/25/23 Fri 8/25/23 55 0% $0.00 $0.0072 DOT (CON) 520 days Mon 12/20/21 Fri 12/15/23 55SS 0% $200,000.00 $200,000.0073 FM (CON) 0 days Fri 8/25/23 Fri 8/25/23 55 0% $0.00 $0.0074 NRPR (CON) 0 days Fri 8/25/23 Fri 8/25/23 55 0% $0.00 $0.0075 RFCD (CON) 0 days Fri 8/25/23 Fri 8/25/23 55 0% $0.00 $0.0076 RWRD (CON) 0 days Fri 8/25/23 Fri 8/25/23 55 0% $0.00 $0.0077 Other Depts (CON) 0 days Fri 8/25/23 Fri 8/25/23 55 0% $0.00 $0.0078 Utility Relocation (UTL) 260 days Fri 12/18/20 Fri 12/17/21 0% $100,000.00 $100,000.0079 Electric (TEP, Trico) 260 days Mon 12/21/20 Fri 12/17/21 33SS+32 0% $20,000.00 $20,000.0080 Water (Tucson Water, Others) 260 days Mon 12/21/20 Fri 12/17/21 33SS+32 0% $20,000.00 $20,000.0081 Sewer (RWRD) 0 days Fri 12/18/20 Fri 12/18/20 33SS+32 0% $0.00 $0.0082 Gas (SW Gas, Others) 260 days Mon 12/21/20 Fri 12/17/21 33SS+32 0% $20,000.00 $20,000.0083 Communications (UTL) 260 days Mon 12/21/20 Fri 12/17/21 33SS+32 0% $20,000.00 $20,000.0084 A/E Services (UTL) 0 days Fri 12/18/20 Fri 12/18/20 33SS+32 0% $0.00 $0.0085 Other (UTL) 260 days Mon 12/21/20 Fri 12/17/21 33SS+32 0% $0.00 $0.0086 Internal Labor Rollup (UTL) 260 days Fri 12/18/20 Fri 12/17/21 0% $20,000.00 $20,000.0087 HP (UTL) 0 days Fri 12/18/20 Fri 12/18/20 33SS+32 0% $0.00 $0.0088 DOT (UTL) 260 days Mon 12/21/20 Fri 12/17/21 33SS+32 0% $20,000.00 $20,000.0089 FM (UTL) 0 days Fri 12/18/20 Fri 12/18/20 33SS+32 0% $0.00 $0.0090 NRPR (UTL) 0 days Fri 12/18/20 Fri 12/18/20 33SS+32 0% $0.00 $0.0091 RFCD (UTL) 0 days Fri 12/18/20 Fri 12/18/20 33SS+32 0% $0.00 $0.0092 RWRD (UTL) 0 days Fri 12/18/20 Fri 12/18/20 33SS+32 0% $0.00 $0.0093 Other Depts (UTL) 0 days Fri 12/18/20 Fri 12/18/20 33SS+32 0% $0.00 $0.0094 Public Art (PRT) 780 days Mon 9/21/20 Fri 9/15/23 0% $200,000.00 $200,000.0095 Artist Contract (PRT) 650 days Mon 3/22/21 Fri 9/15/23 33SS+39 0% $180,000.00 $180,000.0096 Internal Labor (PRT) 780 days Mon 9/21/20 Fri 9/15/23 33SS+26 0% $0.00 $0.0097 Other (PRT) 780 days Mon 9/21/20 Fri 9/15/23 33SS+26 0% $20,000.00 $20,000.0098 Contingency (CTG) 505 days Fri 9/17/21 Fri 8/25/23 0% $4,000,000.00 $4,000,000.0099 Design Contingency (CTG) 0 days Fri 9/17/21 Fri 9/17/21 33 0% $0.00 $0.00

100 Construction Contingency (CTG) 0 days Fri 8/25/23 Fri 8/25/23 55 0% $4,000,000.00 $4,000,000.00

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APPENDIX D – Team Member Meeting Minutes

4SHRWD South Houghton Road Widening

4SHRWD South Houghton road Widening 4-9-19 1 Of 6

STAKEHOLDER MEETING AGENDA / MINUTES

Meeting Date: 4-9-19 Meeting Type Stakeholder Meeting

Department: PCDOT – Design & Programming Project Manager: Steve Wilson for Mandley Rust

Project ID: CTR.4SHRWD Project Name: South Houghton Road Widening

Invitees, Attendees: Jamie Argueta, Kimberly Baeza, Paul Baughman, Paul Bennett, Carol Brichta, Jonathan Crowe, Pat

Eisenberg, Sandy Elder, Xavier de la Garza, Greg Hitt, John Hurley, Robert Johnson, Melodee Loyer, Ian Milliken, Ann

Moynihan, Michael Marietti, Michael Mourreale, Jessica de la Ossa, Jim Rossi, Mandley Rust, Richard Sarti, Matt Sage, Kathryn

Skinner, Mark Taylor, Dean Trammel, Dan Tremblay, Karla Reeve-Wise, Steve Wilson, Tom Victory

Location/Site Map (include outline of polygon) Has GPS Polygon changed from Project Charter? Yes ☐ or No ☒



1. Update: Traffic

Proposed Strategy: The Consultant’s scope will include a Traffic Memorandum to update recommendations included in the Traffic Engineering Study for Houghton Road; Camino Aurelia to I-10 (4SHRAI) dated March, 2016. An effort to evaluate intersection controls at Brekke Rd, Dawn Rd and at the High School main driveway is included in the scope of work. Discussion/Action: Briefly discussed increase in traffic for Houghton Road Corridor due to growth in Corona de Tucson.

Project Scope

Draft Charter Scope of Work:

The overall project consists of widening approximately 2.9 miles of the Houghton Road from two lanes to four lanes from south of I-10 to

the Anadara Polytenic High School. This effort is being pursued to improve safety, increase capacity, reduce congestion, improve

operations (with turning lanes to be provided at intersections and cross streets where warranted), increase mobility, and address

accessibility/operational issues.

In general, proposed improvements to Houghton Road consist of the following:

• Widening to a 4-Lane divided roadway from south of I-10 to Andrada Polytenic High School

• Raising the profile grade to provide for culverts for stormwater drainage conveyance

• Providing a 200’ R/W (where adjacent to county owned lands)

• Connect to I-10 / Houghton Rd TI project to the north

• Evaluate Intersection controls at Brekke Rd & Dawn Rd and the High School main driveway.

A consultant will be procured for engineering design services that include development of a Design Concept Report (DCR) and

Environmental Assessment and Mitigation Report (EAMR), as well as Initial and Final Plans, Specifications and Estimates.

New/Proposed Scope Modifications (If any):

1. The need to further evaluate whether or not to identify Detention Basin #1 (from the proposed Southeast Employment and Logistics

Center (SELC) Regional Drainage Plan) as a potential source of borrow material for the South Houghton Road Widening project was

identified. The evaluation would include determining the schedule for the Regional Basin project and the suitability of the material from

the basin for use as roadway embankment. An evaluation will be done prior to the Gate 1-1.

2. Tucson Water has proposed a 24” transmission line along the west side of Houghton Rd. Project will include coordination to

incorporate transmission line (to be designed by Tucson Water) into final PS&E.

Construction Procurement Method: Design-Bid-Build Different from Project Charter? Yes ☐ or No ☒



2. Update: Roadway

Proposed Strategy: The location of the proposed construction centerline of the 4-lane divided roadway would be located in the middle of the proposed 200’ ROW. Where adjacent to County-owned lands, an additional 50’ of ROW (to the west) would be added to the existing 150’ ROW. The proposed construction centerline would be transitioned to the center of the existing 150’ ROW width at the north and south ends of the project. Discussion/Action: The location of the proposed construction centerline was discussed. The north end of the project will transition to the I-10/Houghton Rd TI project being designed by ADOT’s consultant (Stanley). ADOT’s project will be under construction in 2020-2021. The proposed construction centerline would transition to be in the center of the existing ROW north of the Andrada Polytechnic High School. The transition from a 4-lane divided roadway to the existing 2-lane undivided roadway would be located south of the Andrada Polytechnic and Pantano High Schools driveways as proposed.

3. Update: Other Houghton Road Projects

Proposed Strategy: Coordination with adjacent projects. Discussion/Action: Other projects on Houghton Road were discussed. The following projects were identified:

I-10 Houhgton Road TI project (ADOT)

Houghton Road Widening projects north of I-10 (COT)

Houghton Road Shoulder project: South of Andrada Polytechnic High School to Andrada Road

Houghton Road chip seal project: limits TBD

Future Tucson Water transmission line project

Recently completed Houghton Road NB left-turn lane project at Brekke Rd, Dawn Rd, Andrada Rd and Camino del Emperador

4. Update: Drainage

Proposed Strategy: The scope of work for the project includes raising Houghton Road and adding culverts for storm water flows and designing for reduced flows from the proposed detention facilities upstream of the Fairgrounds & SELC. Drainage designs to explore using drop inlet structures at culverts and longitudinal channels along the upstream side of roadway embankment in order to reduce the potential for ponding caused by raising the roadway profile. Downstream channelization on County owned property to be investigated. Coordination downstream channelization is anticipated with ongoing efforts to conceptualize development plans for the SELC. Discussion/Action: A proposed plan by PCRFCD to add four detention basins upstream of the Fairgrounds & SELC was discussed. Basin #1 has been identified as a potential borrow source for embankment for Houghton Rd. The draft charter was developed based on the South Houghton Road Widening project being developed and cleared separately from the PCRFCD Regional Detention Basin project. Further evaluation is needed as to the two project’s scopes & schedules so that a clear understanding is known and included in the charter. An evaluation will be done prior to the Gate 1-1 meeting.

5. Update: Right of Way

Proposed Strategy: The existing ROW width is 150’ for Houghton Road. An additional 50’ ROW for roadway and utility purposes is proposed for the majority of the project where adjacent land is owned by Pima County. The improvements would stay within the existing 150’ wide ROW at the north and south ends of the project. Discussion/Action: Staff from Tucson Water mentioned they obtained a 30’ wide easement along the westerly ROW line. The easement was from State Lands to Tucson Water and was obtained back in 2007 for their proposed 24” water transmission line. The transmission line has not been installed. Raising the profile of Houghton Rd may cause ponding along the eastside of Houghton Rd and onto State Lands to the east. An easement for ponding water on state Lands may be required. Right of entry permit from State Land may be required.



6. Update: Environmental

Proposed Strategy: The project will include an Environmental Assessment and Mitigation Report (EAMR) that includes reports on cultural resources, biological resources, vegetation, Clean Water Act compliance, hazardous materials and air quality as well as mitigations necessary for impacts caused by the project. Discussion/Action: The ground disturbance was identified to exceed 1 acre in the draft Charter. An evaluation of ground disturbance will be done prior to Gate 1-1 by PDEQ so that the anticipated permit from ACOE is identified in the final charter (i.e. non-PCN, PCN or individual).

7. Update: Cultural

Proposed Strategy: Cultural resources have been previously surveyed within the existing Houghton Rd ROW and no known cultural sites have identified. Additional R/W for the project will need to be surveyed for cultural resources. The proposed area for Detention Basin #1 is will be surveyed for cultural resources. Discussion/Action: If cultural resources are discovered within the limits of proposed Detention Basin #1, the cost of mitigation could be high due to the necessary level of documentation of cultural resources for materials to be removed from the site.

8. Update: Community Outreach

Proposed Strategy: Community Outreach will consist of open house meetings and coordinating the project with Pima County District 4 and the South East Regional Council (SERC) which serves the businesses and residents of Corona de Tucson, Vail and southeast Tucson. Discussion/Action: Formation of a Citizens Advisory Committee (CAC) is to be determined. A joint open house meeting for other projects (by COT & ADOT) on the Houghton Road Corridor is tentatively scheduled for mid-May. PCDOT anticipates having a table and providing information to the public regarding the South Houghton Road Widening project at this meeting. Location and time of the meeting TBD.

9. Update: Utilities

Proposed Strategy: Existing utilities consist of power, water, communications and natural gas and petroleum. Relocations of gas distribution lines and fiber optic communication lines and possibly portions of electrical distribution lines are anticipated due to impacts from the South Houghton Road Widening project. Discussion/Action: Tucson Water has is planning a future 24” transmission line along the west side of Houghton Rd to serve the Corona de Tucson area with water from the Colorado River and reduce their dependence on ground water. The transmission line was designed and cleared in 2008. The South Houghton Road Widening project design efforts to include identifying any impacts to the proposed location of Tucson Water facilities and coordinating their future facilities into the project. Tucson Water to provide their design plans to PCDOT.

10. Update: Construction Docs and Specs

Proposed Strategy: A draft scope of work for the engineering services has been prepared for the project. Discussion/Action: Portions of the draft scope of work were distributed at the Stakeholder meeting to the appropriate Team members for their review and comment. Revisions to the draft scope of work will be incorporated into the final scope of work to be included in the consultant solicitation being prepared by Procurement. The consultant procurement process will begin in May, 2019.



11. Update: Public Art

Proposed Strategy: The scope of engineering services includes 1% public art. A suggestion was made by a constituent to include a monument at the Fairgrounds entrance as a possible public art idea. Discussion/Action: Public art was not discussed at the Stakeholder meeting.

12. Update: Intergovernmental Agreement (IGA)

Proposed Strategy: Two IGA’s are anticipated; one with the City of Tucson, and the other with Tucson Water. Discussion/Action: IGA were not discussed at the Stakeholder meeting.

13. Update: Funding

Mitigation Strategy: Funding for the project is anticipated to come from Southeast Area Impact Fees. Discussion/Action: Funding was briefly discussed.

Review Project Schedule (Use Microsoft Project Schedule)

Meeting Minutes of Discussion on Schedule: The schedule presented at the Stakeholder meeting was a two year design phase followed by construction. Due to the complexities of incorporating acquisition for State Lands the schedule will be revised to one year for the DCR/EAMR and two years of design followed by construction.

The charter will be revised accordingly.

Review Project Cost Model (Use Cost Model)

Meeting Minutes of Discussion on Cost Model: The total project cost was identified as $30,004,000. A detailed cost estimate has not been done to date, however, the current cost estimate was based on projects with similar scope and length and included escalation due to rising costs and inflation.

Additional Gate Minutes/Action Items

Meeting Minutes of Discussion on Additional Items:

Action items are:

Evaluate borrow source

Revise charter with input from Stakeholder meeting and Team members

Revise schedule

Update scope of work for solicitation


APPENDIX E - CIP Program/Phase Maintenance Request Form

Received:

Revised

This form is required with the Program Charter & is used to set-up a new project or change one within the CIP program.

=Capital, = Dept, , = Program

1 Bond Number / Non-Bond

4 Major Program Code5 Major Program Name6 Program Type

for Budget, Funding Source, Gates & Notes7 - RIGHT OF WAY $8 PLANNING $9 - DESIGN $

10 - CONSTRUCTION $11 - UTILITY $12 - PUBLIC ART $13 - CONTINGENCY $14 Budget (Software) 051 - INITIATION $15 Budget (Software) 052 - PLANNING $16 Budget (Software) 053 - EXECUTION $17 Budget (Software) 054 - MONITORING $18 Budget (Software) 055 - CLOSURE $

20 Project Manager Assigned (Cannot be TBD)21 Project Location (Mapping & GIS)22 Supervisor District(s) (District #(s) only)23 Jurisdiction Location (Tucson, Marana, etc.)24 Any other Jurisdiction to Manage Project? Yes / No25 What % Pima County Owned?26 Is this a Capital Asset or Non-Capital?

313233

Entry DatePreliminary DesignDesign 30Design 100Construction AcceptanceCloseout

CTR.4SHRWDSouth Houghton Road Widening

C043Transportation Roadway

2036

30,004,000Mandley Rust

TRS 161511-14/161523-264

Unincorporated Pima CountyNo80

CapitalSoutheast Area Impact Fees 13,000,000Future Impact Area Fees 17,004,000

June 1, 2019December 2022

May 2024April 2019

August 2020September 2020

August 2021NA

February 2024

180,0000

3,034,00022,490,000

100,000200,000

4,000,000


APPENDIX F – Figure X: 100-Year Floodplain (Proposed Conditions, SELC03)


APPENDIX G - Project Demographic Report

Selected Block Groups has a population of 12,827 with a minority*population of 3,673 or 28.63%. Selected Block Groups has 4,273 total households.

About the U.S. Census Bureau's 2013-2017 American Community Survey 5 year Estimates

The American Community Survey (ACS) is a nationwide survey that uses continuous, multi-year sampling to produce estimates for a variety of geographical areas, thesmallest being the Census Block Group. MAG uses the 5-year estimates because they provide increased statistical reliability for less populated areas and small populationgroups. ACS is a sample, meaning that it is not a full census of the population. For the 5 year estimates, surveys are collected from a sample population over the 5 yearperiod. These surveys are then used to create estimates for the whole population. And, because it is an estimate of the whole population, there is a degree of uncertainty inthe results. This degree of uncertainty is reflected in the margins of error that are calculated and reported along with the results of the survey. The margins of error arecalculated at the 90 percent confidence level, meaning that users of the data can be 90 percent confident that the range reflected in the margin of error contains the true value.The margins of error are not reported on this web site, but are available from the Census at http://factfinder.census.gov/or are available upon request from MAG. Moreinformation on the methodology of the American Community Survey is available at http://www.census.gov/acs/.

* Minority population is defined as the population that is of any race other than non-hispanic white.

Selected Block Groups Demographic Report

AgeName Total PercentTotal 12,827 N/AUnder 5 years 1,244 9.7 %5 to 9 years 899 7.0 %10 to 14 years 1,196 9.3 %15 to 19 years 810 6.3 %20 to 24 years 486 3.8 %25 to 34 years 1,559 12.2 %35 to 44 years 2,124 16.6 %45 to 54 years 1,838 14.3 %55 to 59 years 812 6.3 %60 to 64 years 642 5.0 %65 to 74 years 759 5.9 %75 to 84 years 372 2.9 %85 years and over 86 0.7 %

American Community Survey 2013-2017 5yr Estimates

Universe: Total Population

0 500

1,000

1,500

2,000

2,500

Population

85 years and over

75 to 84 years

65 to 74 years

60 to 64 years

55 to 59 years

45 to 54 years

35 to 44 years

25 to 34 years

20 to 24 years

15 to 19 years

10 to 14 years

5 to 9 years

Under 5 years

Age

Gro

up

Age

Source: U.S. Census Bureau American Community Survey 2013 - 2017 Page: 2Report Generated: 4/12/2019

Race and EthnicityName Total Percent

Total 12,827 N/AHispanic 2,875 22.4 %White, Non-Hispanic 9,154 71.4 %Black, Non-Hispanic 399 3.1 %Native American, Non-Hispanic 41 0.3 %

Asian, Non-Hispanic 62 0.5 %Pacific Islander, Non-Hispanic 0 0.0 %Two or More, Non-Hispanic 232 1.8 %Other Race, Non-Hispanic 64 0.5 %

22.4%

71.4%

3.1%0.3%0.5%

0%1.8%

0.5%

HispanicWhite, Non-HispanicBlack, Non-HispanicNative American, Non-HispanicAsian, Non-HispanicPacific Islander, Non-HispanicTwo or More, Non-HispanicOther Race, Non-Hispanic



Race and Ethnicity



Universe: Population 5 years and over

Ability to Speak EnglishName Total Percent

Speak Only English 9,838 84.9 %Speak Other Languages 1,745 15.1 % Speak English "very well" 1,532 N/A Persons with Limited English Proficiency (LEP) 213 N/A

Speak English "well" 170 N/A Speak English "not well" 43 N/A Speak English "not at all" 0 N/A

Veterans StatusName Total Percent

Civilian Population 18 years and over 8,528 N/A

Civilian veterans 1,489 17.5 % Male 1,271 N/A Female 218 N/A 18 to 34 years 138 9.3 % 35 to 54 years 638 42.8 % 55 to 64 years 259 17.4 % 65 to 74 years 270 18.1 % 75 years and over 184 12.4 %

Universe: Civilian Population 18 years and over

9.3%

42.8%

17.4%

18.1%

12.4%

18 to 34 years 35 to 54 years 55 to 64 years 65 to 74 years 75 years and over

84.9%

15.1%

Speak Only EnglishSpeak Other Languages

Ability to Speak English / Veterans Status by Age



1.5%4.7%

18.7%

27.3%13.6%

21.6%

12.6%

Less than 9th Grade9th-12th, no diplomaHigh School Graduate or EquivalentSome CollegeAssociates DegreeBachelors DegreeGraduate or Professional Degree

Educational AttainmentName Total Percent

Population 25 and over 8,192 100.0 %Less than 9th Grade 125 1.5 %9th-12th, no diploma 381 4.7 %High School Graduate or Equivalent 1,535 18.7 %

Some College 2,234 27.3 %Associates Degree 1,117 13.6 %Bachelors Degree 1,771 21.6 %Graduate or Professional Degree 1,029 12.6 %

Universe: Population Age 25 Years and Over

Educational Attainment



0 200

400

600

800

1,000

1,200

Number of Households

$200,000 or more

$150,000 to $199,999

$100,000 to $149,999

$75,000 to $99,999

$50,000 to $74,999

$35,000 to $49,999

$25,000 to $34,999

$15,000 to $24,999

$10,000 to $14,999

Less than $10,000

Inco

me

Gro

ups

Household Income (In 2017 inflation-adjusted dollars)

Name Total PercentTotal Households 4,273 N/AMedian Household Income $ N/ALess than $10,000 66 1.5 %$10,000 to $14,999 23 0.5 %$15,000 to $24,999 159 3.7 %$25,000 to $34,999 259 6.1 %$35,000 to $49,999 430 10.1 %$50,000 to $74,999 830 19.4 %$75,000 to $99,999 966 22.6 %$100,000 to $149,999 1,106 25.9 %$150,000 to $199,999 209 4.9 %$200,000 or more 225 5.3 %

Universe: HouseholdsHouseholds

Name Total PercentTotal Households 4,273 N/A Average Household Size 8 N/A Family Households (Families) 3,601 84.3 %

Married-couple family 3,223 N/A Female Householder, no husband present 124 N/A

with own children under 18 years 89 N/A

Nonfamily Households 672 15.7 % Householder living alone 572 N/A

Universe: Households

Household Income and Households


American Community Survey 2013-2017 5yr EstimatesPoverty Status in the Past 12 Months

Name Total PercentPersons for whom poverty status is determined 12,758 N/A

Persons with income below poverty level 260 2.0 %

Persons with income below 150% of poverty level 1,289 10.1 %

Persons with income below 200% of poverty level 1,842 14.4 %

Universe: Persons for whom poverty status is determined

Persons with income below 200% of poverty

level

Persons with income below 150% of poverty

level

Persons with income below poverty level

0

500

1,000

1,500

2,000

Pop

ulat

ion

Poverty Status for Families in the Past 12 MonthsName Total Percent

Total Families 3,601 N/A Families with income below poverty level 52 1.4 %

Married-couple family 16 N/A with related children under 18 years 0 N/A

Female householder, no husband present 18 N/A

with related children under 18 years 11 N/A

Male householder, no wife present 18 N/A

with related children under 18 years 0 N/A

Universe: Families

Poverty Status


American Community Survey 2013-2017 5yr EstimatesCommuting to Work

Name Total PercentWorkers 16 years and over 5,917 N/ACar or Truck - drive alone 4,960 83.8 %Car or Truck - carpool 381 6.4 %Public Transportation 123 2.1 %Bicycle 0 0.0 %Walked 10 0.2 %Other means (taxicab, motorcycle, etc.) 125 2.1 %

Worked at home 318 5.4 %

Universe: Workers age 16 years and over

83.8%

6.4%2.1%

0%0.2%

2.1%5.4%

Car or Truck - drive aloneCar or Truck - carpoolPublic TransportationBicycleWalkedOther means (taxicab, motorcycle, etc.)Worked at home

Modes of Transportation



38.9%

20.9%

21.1%

8.8%

10.3%

Management, business, science, and arts occupationsService occupationsSales and office occupationsNatural resources, construction, and maintenance occupationsProduction, transportation, and material moving occupations

Universe: Civilian employed population 16 years and over

OccupationName Total Percent

Civilian employed population 16 years and over 5,719 N/A

Management, business, science, and arts occupations 2,225 38.9 %

Service occupations 1,196 20.9 %Sales and office occupations 1,205 21.1 %Natural resources, construction, and maintenance occupations

502 8.8 %

Production, transportation, and material moving occupations

591 10.3 %

Occupation



87.2%

7.9%5%

Owner-Occupied Renter-OccupiedVacant Units

HousingName Total Percent Per Sq Mile

Housing Units 4,496 N/A 57.3Occupied Housing Units 4,273 95.0 % 54.5 Owner-Occupied 3,920 87.2 % 50.0 Renter-Occupied 353 7.9 % 4.5Vacant Units 223 5.0 % 2.8Median Housing Value $ N/A N/AMedian Rent $ N/A N/A

Universe: Housing Units

HousingName Total Percent

Total Housing Units 4,496 N/A1, detached 3,890 86.5 %1, attached 71 1.6 %2 to 9 0 0.0 %10 or more 0 0.0 %Mobile Home 535 11.9 %Boat, RV, van, etc. 0 0.0 %Universe: Housing Units

Occupancy, Tenure, Value, and Rent


American Community Survey 2013-2017 5yr EstimatesVehicles Available

Name Total PercentTotal Occupied Housing Units 4,273 N/ANo vehicles available 81 1.9 %One vehicles available 695 16.3 %Two vehicles available 1,775 41.5 %3 or more vehicles available 1,722 40.3 %

Universe: Occupied Housing Units

1.9%

16.3%

41.5%

40.3%

No vehicles availableOne vehicles availableTwo vehicles available3 or more vehicles available

Vehicles Available


RaceName Total Percent

Total Population 10,549 N/AHispanic 2,130 20.2 %White, Non-hispanic 7,720 73.2 %Black, Non-Hispanic 246 2.3 %Native American, Non-Hispanic 75 0.7 %

Asian, Non-Hispanic 150 1.4 %Pacific Islander, Non-Hispanic 3 0.0 %Two or More, Non-Hispanic 215 2.0 %Other Race, Non-Hispanic 10 0.1 %

20.2%

73.2%

2.3%0.7%

1.4%0%

2%0.1%

HispanicWhite, Non-hispanicBlack, Non-HispanicNative American, Non-HispanicAsian, Non-HispanicPacific Islander, Non-HispanicTwo or More, Non-HispanicOther Race, Non-Hispanic

U.S. Census Bureau, 2010 Decennial Census


Race

Source: U.S. Census Bureau, 2010 Decennial Census Page: 12Report Generated: 4/12/2019

EthnicityName Total Percent

Total Population 10,549 N/AHispanic 2,130 20.2 %Non-Hispanic 8,419 79.8 %

20.2%

79.8%

HispanicNon-Hispanic



Ethnicity


AgeName Total Percent

Median Age N/AUnder 05 770 7.3 %5 to 17 2,246 21.3 %18 to 34 1,869 17.7 %35 to 49 2,530 24.0 %50 to 64 2,200 20.9 %65 to 84 873 8.3 %85 and over 61 0.6 %50 Plus 3,134 29.7 %60 Plus 1,538 14.6 %65 Plus 934 8.9 %70 Plus 518 4.9 %75 Plus 288 2.7 %

7.3%

21.3%

17.7%

24%

20.9%

8.3%

0.6%

Under 5 5 to 17 18 to 34 35 to 49 50 to 64 65 to 84 85 and over

Age Categories

0

1,000

2,000

3,000

Pop

ulat

ion



Age


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Page: 15Report Generated: 4/12/2019