project control farrokh alemi, ph.d.. course on project management purpose monitor progress monitor...

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Project Control Project Control Farrokh Alemi, Ph.D. Farrokh Alemi, Ph.D.

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Page 1: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Project ControlProject Control

Farrokh Alemi, Ph.D.Farrokh Alemi, Ph.D.

Page 2: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

PurposePurpose

Monitor progressMonitor progress Corrective actionCorrective action

Page 3: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Why Projects FailWhy Projects Fail

ComplexityComplexity Regulation oversightRegulation oversight Poor communicationPoor communication Resistance to changeResistance to change Creeping scopeCreeping scope Lack of project ownershipLack of project ownership Shifting organizational prioritiesShifting organizational priorities Failure to meet customer needsFailure to meet customer needs

Page 4: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

MetricsMetrics

Estimated time to completionEstimated time to completion Budget at completionBudget at completion

Page 5: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

MetricsMetrics

Estimated time to completionEstimated time to completion Budget at completionBudget at completion Impact on patientsImpact on patients

Satisfaction with careSatisfaction with care Health statusHealth status Cost of careCost of care

Page 6: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Metrics for IT Help DeskMetrics for IT Help Desk

Page 7: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Earned Value ManagementEarned Value Management

Definition of termsDefinition of terms Calculation of earned valueCalculation of earned value Reporting of earned valueReporting of earned value

Page 8: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Definition of TermsDefinition of Terms

BaselineBaseline

Page 9: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Definition of TermsDefinition of Terms

BaselineBaseline Planned valuePlanned value

Planned value

0

50

100

150

1 2 3 4 TimeNow

6 7 8 PlannedEnd

Months since start

Co

st i

n T

ho

usa

nd

s o

f D

oll

ars

Planned value

Page 10: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Definition of TermsDefinition of Terms

BaselineBaseline Planned valuePlanned value

Planned value

0

50

100

150

1 2 3 4 TimeNow

6 7 8 PlannedEnd

Months since start

Co

st i

n T

ho

usa

nd

s o

f D

oll

ars

Planned value

Project end

Page 11: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Definition of TermsDefinition of Terms

BaselineBaseline Planned valuePlanned value

Planned value

0

50

100

150

1 2 3 4 TimeNow

6 7 8 PlannedEnd

Months since start

Co

st i

n T

ho

usa

nd

s o

f D

oll

ars

Planned value

Project end

$60,000 planed

up to month 4

Page 12: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Definition of TermsDefinition of Terms

BaselineBaseline Planned valuePlanned value Actual costActual cost

CostIndirect Cost Direct Cost Actual

Page 13: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Definition of TermsDefinition of Terms

BaselineBaseline Planned valuePlanned value Actual costActual cost

0

50

100

150

200

1 2 3 4 TimeNow

6 7 8 PlannedEnd

ActualEnd

Months since start

Co

st i

n T

ho

usa

nd

s o

f D

oll

ars

Actual cost Planned value

Page 14: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Definition of TermsDefinition of Terms

BaselineBaseline Planned valuePlanned value Actual costActual cost

0

50

100

150

200

1 2 3 4 TimeNow

6 7 8 PlannedEnd

ActualEnd

Months since start

Co

st i

n T

ho

usa

nd

s o

f D

oll

ars

Actual cost Planned value

Solid line

shows

experience to

date

Page 15: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Definition of TermsDefinition of Terms

BaselineBaseline Planned valuePlanned value Actual costActual cost

0

50

100

150

200

1 2 3 4 TimeNow

6 7 8 PlannedEnd

ActualEnd

Months since start

Co

st i

n T

ho

usa

nd

s o

f D

oll

ars

Actual cost Planned value

Solid line shows

experience to

date

Dashed line

shows forecast

Page 16: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Definition of TermsDefinition of Terms

BaselineBaseline Planned valuePlanned value Actual costActual cost

0

50

100

150

200

1 2 3 4 TimeNow

6 7 8 PlannedEnd

ActualEnd

Months since start

Co

st i

n T

ho

usa

nd

s o

f D

oll

ars

Actual cost Planned value

Budget at completion

Page 17: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Definition of TermsDefinition of Terms

BaselineBaseline Planned valuePlanned value Actual costActual cost Earned valueEarned value

completedbeen have toplanned workedofPercent

completed workedActual ePerformanc of Rate

ePerformanc of Rate valuePlanned valueEarned

Page 18: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Definition of TermsDefinition of Terms

BaselineBaseline Planned valuePlanned value Actual costActual cost Earned valueEarned value Rate of performanceRate of performance

completedbeen have toplanned workedofPercent

completed workedActual ePerformanc of Rate

Page 19: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Definition of TermsDefinition of Terms

BaselineBaseline Planned valuePlanned value Actual costActual cost Earned valueEarned value Rate of performanceRate of performance

0

50

100

150

200

1 2 3 4 TimeNow

6 7 8 PlannedEnd

ActualEnd

Months since start

Co

st i

n T

ho

usa

nd

s o

f D

oll

ars

Actual cost Planned value Earn value

Page 20: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Definition of TermsDefinition of Terms

BaselineBaseline Planned valuePlanned value Actual costActual cost Earned valueEarned value Rate of performanceRate of performance VarianceVariance

CostCost ScheduleSchedule

valuePlanned- valueEarned Variance Schedule

cost Actual- valueEarned VarianceCost

Page 21: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Definition of TermsDefinition of Terms

BaselineBaseline Planned valuePlanned value Actual costActual cost Earned valueEarned value Rate of performanceRate of performance VarianceVariance

CostCost ScheduleSchedule

0

50

100

150

200

1 2 3 4 TimeNow

6 7 8 PlannedEnd

ActualEnd

Months since start

Co

st i

n T

ho

usa

nd

s o

f D

oll

ars

Actual cost Planned value Earn value

Cost variance

Page 22: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Definition of TermsDefinition of Terms

BaselineBaseline Planned valuePlanned value Actual costActual cost Earned valueEarned value Rate of performanceRate of performance VarianceVariance

CostCost ScheduleSchedule

0

50

100

150

200

1 2 3 4 TimeNow

6 7 8 PlannedEnd

ActualEnd

Months since start

Co

st i

n T

ho

usa

nd

s o

f D

oll

ars

Actual cost Planned value Earn value

Schedule variance

Page 23: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Definition of TermsDefinition of Terms

BaselineBaseline Planned valuePlanned value Actual costActual cost Earned valueEarned value Rate of performanceRate of performance VarianceVariance IndexIndex

Cost performance indexCost performance index Schedule performance indexSchedule performance index

valuePlanned

valueEarned Index ePerformanc Schedule

cost Actual

valueEarned Index ePerformancCost

Page 24: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Estimate at CompletionEstimate at Completion

Index ePerformancCost

Completionat Budget Completionat Estimate

Page 25: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Estimate Time to CompleteEstimate Time to Complete

Index ePerformanc Schedule

Estimate Time Original Complete toTime Estimate

Page 26: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

ExampleExample

Week 1

Rate of performance 50%

Planned value 10000

Actual cost 15000

Earned value ?

Cost variance ?

Schedule variance ?

Cost performance index ?

Schedule performance index ?

Page 27: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

ExampleExample

Week 1

Rate of performance 50%

Planned value $10,000

Actual cost $15000

Earned value $5,000

Cost variance ?

Schedule variance ?

Cost performance index ?

Schedule performance index

$5,000 .50 $10,000 valueEarned

ePerformanc of Rate valuePlanned valueEarned

Page 28: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

ExampleExample

Week 1

Rate of performance 50%

Planned value $10,000

Actual cost $15000

Earned value $5,000

Cost variance -$10,000

Schedule variance ?

Cost performance index ?

Schedule performance index $10,000- $15,000-$5,000 VarianceCost

cost Actual- valueEarned VarianceCost

Page 29: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

ExampleExample

Week 1

Rate of performance 50%

Planned value $10,000

Actual cost $15000

Earned value $5,000

Cost variance -$10,000

Schedule variance -$5,000

Cost performance index ?

Schedule performance index

$5,000- $10,000-$5,000 Variance Schedule

valuePlanned- valueEarned Variance Schedule

Page 30: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

ExampleExample

Week 1

Rate of performance 50%

Planned value $10,000

Actual cost $15000

Earned value $5,000

Cost variance -$10,000

Schedule variance -$5,000

Cost performance index 33%

Schedule performance index

%33$15,000

$5,000Index ePerformancCost

cost Actual

valueEarned Index ePerformancCost

Page 31: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

ExampleExample

Week 1

Rate of performance 50%

Planned value $10,000

Actual cost $15000

Earned value $5,000

Cost variance -$10,000

Schedule variance -$5,000

Cost performance index 33%

Schedule performance index 50%

%50$10,000

$5,000Index ePerformanc Schedule

valuePlanned

valueEarned Index ePerformanc Schedule

Page 32: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management

Taking ActionTaking Action

Reconfirm planReconfirm plan Assess project performanceAssess project performance Take corrective actionTake corrective action Keep people informedKeep people informed

Page 33: Project Control Farrokh Alemi, Ph.D.. Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Take Home LessonTake Home Lesson

Project control requires monitoring Project control requires monitoring progress using earned valueprogress using earned value