project for internship on ms office

8/3/2019 Project for Internship on MS OFFICE

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COMPUTER

compute. It means to calculate. We all are familiar

with calculations in our day to day life. We apply

mathematical operations like addition, subtraction,

multiplication, etc. and many other formulae for

calculations. Simpler calculations take less time. Butcomplex calculations take much longer time. Another

factor is accuracy in calculations. So man explored with

the idea to develop a machine which can perform this

type of arithmetic calculation faster and with full

accuracy. This gave birth to a device or machine called

computer.

Computer education is beneficial to students ininculcating interest in their subjects and enhancingretention. With the advent of technology, students areencouraged to explore various subjects and analyze whatthey have learnt.


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Characteristics of computer:Celerity (High Speed)

It denotes the speed of a computer. The computer

present in the modern world has the speed of nano and

pico second. The various speed that are used by the

computers from the former generations are as follows:

1 milli second=1*10^-3 second1 micro second=1*10^-6 second

1 nano second=1*10^-9 second

1 pico second=1*10^-12 second

Thus the speeds are measured.

Authenticity (Accuracy)

It denoted the accuracy of the computer. They arereliable and robust. It ever makes a mistake. Most

probably the error occurs due to the user rather than the

computer. There may be certain hardware mistake but

with the advanced technique in hand they are overcome.


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Spontaneous (Automatic)

The computers are automatic. It may execute the

process without any intervention of user once

they are assigned to a work. Once the data orinstruction are fetched from the secondary

devices such as optical disks, hard disks etc.

Immediately they get stored into RAM (primary

memory) and then sequentially they get

executed.

Pertinacity (Endurance)

This denotes that the computers never get tried as thehumans do. If there are surplus amount of executions tobe made then each and every execution will be executed

at the same time period. They can perform their assignedtask without taking any refreshment.

Adaptabilty (Versatile)

In our day to day life computers has been a part, withtheir extended flexibility they are used, all over the world.

They can be used as personal computers, for home uses,

for business oriented tasks, weather forecasting, spaceexplorations, teaching, railways, banking, medicine etc.All Modern computer can perform different kind of taskssimultaneously.


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Storehouse (Memory)

Secondary storage devices are the key for the datastorage. They store the data for which the user wants to

retrieve these data for future use. The examples forvarious secondary devices are Floppy disk, Optical disks(CS and DVD), Zip drives, Thumb drives etc. The data ofsmaller size can be easily fetched and they can be copiedto the primary memory (RAM).

Example: Data Warehousing made by IBM.

Cheaper (Reduction of cost)Computers are short term investment in order to achievea long term gain. Though the investment is high theyreduce the cost of each and every transaction. Theyreduce man power and leads to an elegant and efficientway for computing various tasks.

Needs a User interface

The only draw back of computer is it cannot make thedecision of its own. It needs a guidance to enhance theprocess. After all computers is a machine.


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The parts of your computer

Computers are made up of many part.

The Computer has three main divisions.

INPUT

C P U

OUTPUT


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INPUT UNIT

It is one of the main part of the computer which receives the

informations andprogrammes from the outside and send it inside the system. Theinput devices help forthese actions .

OUTPUT UNIT

The Result of the incoming informations are informed to the usersonlythrough this output unit.

CENTRAL PROCESSING UNIT ( CPU )This functions as the Brain of the computer. It has three importantunits.

They are,( i ) Control Unit( ii ) ALU( iii ) Memory Unit

( i ) Control Unit :This Controls all the parts of the computerand their functions

and make way to co-ordinate the functions.( ii ) Arithmetic & Logic Unit :The Input functions andcalculations also the Logical functionsas AND,OR, NOT are working in this part only. This isdefined as the heart of the computer.Logic Unit( iii ) Memory Unit :This is one of the most important unit of thecomputer. The inputinformation,their programmes (after functioning is over), their

result will be stored in this part.

INPUT DEVICEKEY BOARD


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Keyboard

This is the most useful input device. It works fast in sending the informationsgiven by the user into the system. This is similar to the typewriter in having alphabets,numbers and special characters. When the user is in touch with the key buttons, therelevant functional keys will be sending the correct messages into the computer. This isrepresented as ASCII.

MOUSE

This is used to move the cursor which is coming in the screen . There is a small

silicon ball under the mouse which enables to move on a smooth surface to give propersignals and make the computer to do the work.

SCANNER

This is a device which can scan any picture or a printed document as it is.This is similar like a Photocopy Machine (Xerox).

BAR CODE READER


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Now a days in departmental stores and other shops we can see some thick andthin lines on the packings to represent the rate of the things, manufacturing dates,months, expiry dates and other informations are scanned. These lines are called BARCODE . If we see the bar code we cannot understand anything by these lines. Only BarCode Readers( BCR) will read and feed the rates into the computers.MAGNETIC INK CHARACTER RECOGNITION ( MICR )

This is widely used in banks. This system is used to issue cheques. By this methodcheating of cheque leaves can be secured. This is helpful in banks to do the workpunctually and quickly.

MAGNETIC CARD READER

This Reader is used to read the ATM card , Credit card issued by the banksand Petrocards given by the petrol bunks belong to this kinds.


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MICRO PHONE

This is like a Mike. It receives the sound waves and

change into electro magnetic waves and send it into thecomputer for processing the informations. It is very usefulfor blind people to enter the programmes in the system.

CENTRAL PROCESSING UNIT ( CPU)

This is the BRAIN of the computer. It will do all sort ofcalculations and arithmetic and logical calculations. Moreover it also controls all parts of the computer and makethe system to work without any hindrances.

OUTPUT DEVICES


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MonitorMonitor is the main device of the computer whichresembles a Television screen. Initially only monochrome

monitors were used. But now a days coloured monitors,LCD monitors and FST monitors are in use. Monitorsdisplay images and texts. The smallest dot that displayedis called a Picture Elements. The monitor resolutions are640 480, 800 600,1024 768 , 1152 864.

PRINTERSThis enables to print out the outcoming results obtainedfrom the computer.Depending upon the printing capacity, speed andaccuracy. The printer is classifed intotwo types. They are,1. IMPACT PRINTERS2. NON IMPACT PRINTERS

1. IMPACT PRINTERS

Line printers and Dot matrix printers are the two kinds ofImpact Printers.


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The printout obtained from these printers are of lowquality.

Line printer dot Matrix printer

2. NON IMPACT PRINTERSNon Impact printers are of three kinds.They are,

Thermal Printers

Laser Printers

Ink jet Printers

MEMORYIt is one of the most effective part of the computer. Theinformations and data stored in this unit will be sent tothe other parts of the system whenever necessary.

These are two types.

PRIMARY MEMORY1.ROM- Read Only Memory2.RAM- Random & Access Memory


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SECONDARY MEMORY

Hard DiskFloppy Disk

Compact Disc (CD)Pen DriveMemory card

OPERATING SYSTEM

Before learning Windows XP you must know what is anoperating system? In a simple language OperatingSystem is a set of computer programs that manage thehardware and software resources of a computer system.

Operating system act as a bridge between thehardware and the software. It provide a platform for theprograms to run on. Operating system is popularly knownas OS . It communicates with computer hardware onthe most basic level. Without an operating system, nosoftware programs can run.

An operating system can be classified intotwo types

1.Character User Interface (CUI)Ex : MS DOS

2.Graphical User Interface (GUI)


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Ex : MS Windows

MS DOS:

Short for Microsoft Disk operating system, MS-DOS isa non-graphical command line operating system derivedfrom 86-DOS that was created for IBM compatiblecomputers. MS-DOS was first introduced by Microsoft inAugust 1981 and was last updated in 1994 when MS-DOS6.22 was released. Today, MS-DOS is no longer used

MS Windows

Microsoft Windows is a series of operating systemsproduced by Microsoft. Microsoft introduced an operatingenvironment named Windows on November 20, 1985 asan add-on to MS-DOS in response to the growing interestin graphical user interfaces.


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Windows XPWindows XP is an operating system produced by

Microsoft for use on personal computers,

including home and business desktops, laptops,

and media centers. First released to computer

manufacturers on August 24, 2001, it is the most

popular version of Windows, based on installeduser base.

The name "XP" is short for "eXPerience.

friendly operating system provided by Microsoft. Itdisplays all the information on the screen Windows XP is avery popular Graphical User Interface (GUI) and a userand what you have to do is to point and select using themouse. Using Windows operating system you can run

many applications at the same time. You can type a letterto a friend, you can paint a picture, and you can listen tomusic and so on.


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WORKING WITH WINDOWS XP

Logging InTurn on your computer. It will take few moments to loadthe Windows XP operating system into the memory. If youare the only user you will be taken to Desktop, which Isalso called the opening screen of Windows XP. When acomputer is used by many users, say in an office, eachand every user will be provided with a logon screen inwhich the user can enter his or her user name andpassword to logon. The user will be taken to the Desktop.

This helps to maintain the secrecy.Logging off and Shutdown

The terms Logging off and Shutdown are twodifferent processes. Logging off means to close theWindows XP desktop and return to the log on screen. Firstyou must save all your unsaved documents and then logoff. If you want to log off then click on the Start buttonLog off.


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The Desktop The opening screen of Windows XP is called theDesktop. In Windows XP the basic working platform is the

Desktop. You can keep the programs that are frequentlyrequired by you on the Desktop as a shortcut, like youkeep the frequently needed books for study on your studytable, instead of keeping them on the bookshelf.

You can see the desktop has,i) Iconsii) Taskbar at the bottom

IconsIcons are the graphical representation of the applicationson the desktop. These small graphic images are used torepresent files and programs as well as to executecommands.

My Computer Recyclebin My Documents

Parts of a Window

Title Bar:At the top of the window is the Title Bar.Title Bar tells you thename of theapplication. There are three sizing buttons present on the rightcorner of the title bar.

Minimize Button-This button is used to minimize thesize of the application to a button onthe taskbar

Maximise Button-This button is used to maximize theapplication to cover the entire desktop.Restore Button-This button is used to restore the size ofthe window to its original form.Close Button-This button is used to close a window.


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Menu Bar

Below the title bar is Menu Bar present which displaysdifferent menus. Whenyou click on any menu available onthe menu bar, you will get a dropdown menu i.e.,a menu

with various options dropping downwards. For examplewhen you click on Filemenu you will find options like New,Open, Save, Save As etc.., You can select any of theoptions using your mouse and clicking on it.ToolbarBelow the menu bar is the toolbar present which has theshortcuts ofthe command available in the menu bar in the form of

icons. Forexample when you click on the new icon (first icon)present in thetoolbar you will get a new document.Format bar- Below the Toolbar is the Format Bar which hasthe shortcuts forformatting a text in the form of icons. Forexample to make a textbold, select the text and click on the B icon present onthe formatbar.Rulerline - Ruler line is present just below the format bar.Workarea-This is the area where we can enter text.Statusbar -This gives the status about the document i.e.the information like number of pages in the document,currently we are in which page etc.

Files and Folders

Files-Whenever you try to store any information in theWindows XP it will be stored asfile. For example typing aletter to your friend, drawing using Ms-Paint will be storedinthe computer as a file.Folders-Folders are the collection of files. For examplethe letters


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typed by you to your friends will be stored in thecomputer in afolder. A folder can contain another folder inside it but afile

cannot contain another file in it. A folder is represented byasmall yellow icon.

Recyclebin:Recyclebin is an icon found on the Windows XP Desktop.Whenever you delete any unwanted files or folders it will

be sent to recycle bin.


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MS NOTEPAD

MS WORDPAD

MS PAINT

MS WOR

MS EXCEL

MS POWER POINT


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Microsoft ExcelMicrosoft Excel is an electronic spreadsheet that

runs on a personal computer. You can use it to

organize your data into rows and columns. You

can also use it to perform mathematical

calculations quickly.


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Navigating

Navigate within worksheets

To navigate within a workbook, you use the arrow keys,PageUp, PageDown, or the Ctrl key in combination with

the arrow keys to make larger movements. The most

direct means of navigation is with your mouse. Scroll bars

are provided and work as they do in all Windows

applications. Go ahead and try moving between cells in

your newly opened Excel document with your mouse and

then the PageUp and PageDown keys.

Insert, move, and rename worksheets

Worksheets are much like pages within a book; you

peruse through them like you flip the pages of a book.

There are several ways to move and copy worksheets.

Right click on the sheet tab and choose Move or Copy.

Select a new position in the workbook for the worksheet

or click the Create a copy checkbox and Excel will paste a

copy of that worksheet in the workbook. The same

shortcut menu for the sheet tab also gives you the option

to insert, delete or rename a worksheet.

Navigate between worksheets

To move to other Worksheets, you can Click their tab with

the mouse at the bottom of the screen (Sheet1, Sheet 2,

or Sheet 3) or use the Ctrl key with the Page Up and Page

Down keys to move sequentially up or down through the


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worksheets. Go ahead and switch between your 3 sheets

using the different methods described.

Navigation keystrokes

Select and move worksheet cellsTo select a large area of cells, select the first cell in the range,

press and hold the Shift key, and then click the last cell in the

range. Once you have selected a range of cells, you may move

the cells within the worksheet by clicking and dragging the

selection from its current location to its new one. To do this, bring

your cursor to the side of the selection. When your cursor turns

into 4 arrows pointing into opposite directions click and hold on to

the mouse and drag where ever you want to locate it and let go of

the mouse. By pressing and holding the Ctrl key as you drag,

Excel will leave the original selection in its place and paste a copy


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of the selection in the new location.To move between workbooks,

use the Alt key while dragging the selection.

MSWORD

MS-WORD is a part of the bigger package called MS

OFFICE, which can do much more than word processing.

In fact when you open up MS OFFICE you will find four

main components in it. They are MS-WORD (for word

processing), MS EXCEL (for spreadsheet), MS ACCESS (fordatabase management) and MS POWERPOINT (for

presentation purposes).

The important components of the word.

(a)Title Bar

The title bar displays the name of the currently activeword document. Like other WINDOWS applications, itcan be used to alter the size and location of the wordwindow.

(b)Tool Bars

most commonly tool bars are the formatting tool bar andthe standard tool bar. These two toolbars are displayed

just below the title bar. At any point of time any tool barcan be made ON or OFF through the tool Word has anumber of tool bars that help you perform task faster andwith great ease. Two of the bar option of View Menu.

(c) Ruler Bar


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be able to choose it. You may not that any option fadedunder present situation may become highlighted underdifferent situations.

MAIN MENU OPTIONS Fig. 9.4 Edit Sub menu

The overall functions of all the items of main menu areexplained below.

(a) File

You can perform file management operations by using

these options such as opening, closing, saving, printing,exiting etc. It displays the following sub menu.


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Fig File Sub menu Fig. View Sub menu

(b) EditUsing this option you can perform editing functions suchas cut, copy, paste, find and replace etc. It displays thefollowing sub menu.

(c) View

Word document can be of many pages. The different

pages may have different modes. Each mode has itslimitations. For example in normal mode the graphicalpicture cannot be displayed. They can only be displayedin page layout mode. Using the option "View" you canswitch over from one mode to other. It displays thefollowing Sub menu.


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Fig. Insert Submenu Fig. 9.7 Format Submenu

(d) Insert

Using this menu, you can insert various objects such as

page numbers, footnotes, picture frames etc. in yourdocument. It displays the following Sub menu.

(e) Format

Using this menu, you can perform various type offormatting operations, such as fonts can be changed,

borders can be framed etc. It displays the following Submenu.


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(f) Tools

Using this menu, you can have access to variousutilities/tools of Word, such as spell check, macros, mail

merge etc. It displays the following Sub menu.

Fig Tool Submenu Fig. Table Sub menu

(g) Table

This menu deals with tables. Using this menu you canperform various types of operations on the table. Itdisplays the following Sub menu.


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(h) Window

This menu allows you to work with two documentssimultaneously. This would require two windows to be

opened so that each one can hold one document. Usingthis menu, you can switch over from one window toanother. It displays the following Sub menu.

Fig 9.10Window Sub menu

(i) Help:Using this menu, you can get on-line help forany function.


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MICROSOFT PAINT

Microsoft ( MS ) Paint is one of the applications thatcomes as part of Windows operating system. Paint is adrawing tool you can use to create simple or elaboratedrawings. These drawings can be either black and whiteor color, and can be saved as bitmap files( .bmp ). Youcan print your drawing, use it for your desktopbackground, or paste it into another document. You caneven use Paint to view and edit scanned photos. You can

also use Paint to work with pictures, such as .jpg, .giffiles. You can paste a Paint picture into anotherdocument you have created, or use it as your desktopbackground.

To start Paint, click on Start All ProgramsAccessories Paint The above command means firstclick the Start button, then click All Programs in themenu, then click Accessories from the ensuing

submenu, and finally click Paint in the last submenu thatappears (or) double click in windows desktop paint icon.

Menu bar and ToolboxBefore introducing the various options that are availablein paint it is necessary to introduce the five areas whichhelp to draw pictures better in Paint.Menubar :The commands that controls the paintoperations and to open new pictures are present in themenu bar.Toolbox :The various important tools, which help in theinnovative or editing the drawing, are available in thisbox.


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Drawingarea :To draw a picture or to modify a pictureyou have to use the drawing are where the picture can becreated or loaded.Colorbox :The list of colors that can be used for painting

the pictures is given in this box. You can also customizeyour color.Statusbar :This contains the pixel positions and displaysit on a separate tag and that it also displays certainimportant measurements and values as you paint.

Menu barPaint menu bar contains the following list1. File menu

2. Edit menu3. View menu4. Image menu5. Color menu6. Help menu

File menu


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Open -To open the existing bitmap fileSave -To save the bitmap filePrint -To get a hard copy of bitmap picture

Exit -The file menu contains the following inbuilded menulistNew -To create a new window.Exit -from paint application

Edit menuEdit menu contains the following inbuilded menu list

Undo -You can undo upto 3 changes ( ctrl + Z )Repeat -You can repeat the undo ( ctrl + Y )Cut -To cut the selected area ( ctrl + X )Copy -To copy the selected area ( ctrl + C )Paste -Selected Objects pasted in new location ( ctrl + V )

View menu

The view menu contains the following inbuilded menu list

Tool box -To view / Hide the toolboxColor Box-To view / Hide the color boxStatus Bar -To view / Hide the States BarZoom -To zoom the image into large, normal and custom

Image menu

The Image menu contains the following inbuilded menulist

Flip/Rotate-To flip the picture into horizontal (or) verticalshape andalso rotate the picture into various angles (900, 1800,2700)

Invert color-To invert all color in the picture. Each coloris replaced by


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its color complement.

Clear Image-Clear all images in the current working area

Color menu

The Color menu contains the following inbuilded menu list ( figure 3.8 )Edit colors It shows color palate. We choose various colors form the colorpalate and also we can make a new color combination.

6. Help menu

Ms paint application provides help systems that you canuse while to work in paint.Help TopicsAbout Paint

ToolboxThe following table shows the content and use of Toolbox.

Free form select - To select and irregularly shaped

portion of apicture.To erase a large area.

Select - To select a rectangular portion of a picture.Toerase a large area


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Eraser / Color Eraser -To erase a small area. The size ofthe eraser can be selected from the shapes given at thebottom of the toolbox.

Fill with color - Fill an area with color. Change color ofan existing line.

Pick color - To copy color from one area or object toanother

Magnifier - To zoom in or zoom out of a picture. Theselected portion can be re-sized to twice, six,times or

eight times the size of the original and also restored tothe original size.

Pencil - To draw a line or any shapeBrush - To draw a line or any shape with varyingthickness or to paint a picture. The thickness ofthe brush can be selected from one of the shapesat the bottom of the toolbox.

Text - To type text and format it

Line - To draw a straight line. The width of the line can beselected from the choices given at the end of the toolbox.

Air brush - To spray color. The size of the spray color canbechoosen from one of the three sizes from the bottom ofthe tool box.

Curve - To draw a curved line. The width of the line canbeselected from the choices given at the end of the toolbox.


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Rectangle - To draw a square or a rectangle. The firstoption draws a transparent rectangle, that is, it does notcover the already existing picture. The second option

results in an opaquerectangle.

Polygon - To draw a polygon.

Ellipse - To draw a circle or an ellipse

Rounded Rectangle - To draw a rectangle rounded at

the corners

Microsoft PowerPointMicrosoft PowerPoint, usually just called PowerPoint,is a commercial presentation program developed byMicrosoft. It is part of the Microsoft Office suite, and runson Microsoft Windows and Apple's Mac OS X operatingsystem. The current versions are Microsoft PowerPoint2010 for Windows and 2011 for Mac.


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Microsoft PowerPoint is yet another application from theMicrosoft office suite. It is primarily used to createpresentations, demo and slides. PowerPoint has quite afew built-in design templates and wizards that makeit Number 1 choice for creating professional

presentations. In PowerPoint 2007, you have even morechoices when it comes to giving your slides a unique anddistinctive look.

Menu of power pointFile menu

Explore the PowerPoint Interface


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Besides the usual window components, the PowerPointwindow has several unique elements, identified in thefigure below.


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Standard Toolbar

The Standard toolbar, located beneath the menu

bar, has buttons for commonly performed tasks

like printing, saving, inserting clip art, andother operations. You can customize the

toolbar or even display multiple toolbars at the

same time.

Formatting toolbar

The Formatting toolbar, located beneath the Standardtoolbar bar, or possible to the side of it, has buttons forvarious formatting operations like changing text size orstyle, changing alignment, formatting bullets, andanimation.

Drawing Toolbar

The Drawing toolbar on the bottom of the

PowerPoint window contains drawing and text toolsfor creating graphics.


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PowerPoint Views

PowerPoint has three different views. Normal Viewprovides a comprehensive view for each slide with notes

and outline. Slide Sorter View displays multiple slides andlets you quickly change their order in the presentation.Finally, the Slide Show view is also called preview. It isused to run the whole presentation. Use the three buttonsat the bottom left of the window to change slide views.For example, you can switch from Normal view to SlideSorter view by clicking one of these buttons.

Edit and Format a SlideEnter and Edit Text in Outline View

PowerPoint's Outline Area lets you focus on the content ofyour presentation, by typing up the outline prior to layingthe presentation out. After you type an outline, you canconcentrate on how your presentation looks.The boundaryof the Outline Area can be resized by dragging thevertical seperation to the right. This will make it easier toenter your outline.

Entering Slide Titles and Bullets

Typing in PowerPoint's Outline view is similar to using aword processor. Type your slide title or bullet point andpress Return to start a new slide or bullet. To force a line

break within a slide title or bullet, press Shift-Enter (Shift-Return on the Mac). This starts a new line for the sametitle or bullet.


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Promote and Demote Text

In Outline view, text is either a slide title, bullet point orsub bullet. To change a bullet to a slide title, select the

text and click the Promote button (a green left-pointingarrow) on the Outlining toolbar. The Demote button (agreen right-pointing arrow)will change a title to a bulletpoint or sub bullet under the previous item.

Copy and Move Data

Use the Copy and Paste commands to copy selected textand graphics from one slide to another. If you want tomove data instead, use the Cut and Paste commands. Todo this:

Select the text you want to cut or copy byhighlighting it.

Go to the Standard Toolbar to choose the Cut or Copyshort cut icon.

Move and click your mouse to the place where youwant the text to go. Note the cursor is blinking.

Go to the Standard Toolbar to choose the Paste shortcut icon.

Move Slides in the Outline Area

It's easy to change the order of your slides and bullets inthe Outline Area. Press the mouse button on the item youwant to move and drag it to the desired location. You canalso select the item you want to move and click on theMove Up or Move Down buttons.


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Delete Slides or Bullets

While working in the Outline Area, you can delete a slideby clicking on the slide icon next to the title and pressing

the Delete key. Delete bullets and sub bullets similarly.

Undo Mistakes

If you make a terrible mistake (accidentally deleting aslide title or bullet point, for example), use the Undocommand on the Edit menu or the Undo tool. You canundo multiple mistakes with the Undo tool. If you areunsure what action you will be undoing, the Edit menu willdisplay the action it will undo.

Edit and Format a Presentation

Apply a Template to a Presentation

A template is a PowerPoint presentation that defines howyour text and slide background will look. A plain

presentation is simply black text on a white background.Atemplate might include a blue background with boldyellow letters and a particular graphic.

To apply a template to your presentation, choose SlideDesign from the Format menu. The available templateswill appear in the Task Pane, and once you select one,PowerPoint will apply it to all the slides.

Define Slide Transition and Animation

Transition effects help define how a presentation movefrom one slide to the next. Animation defines how youwant your listed information to come in and out of the


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presentation.Apply transition effects in Slide Sorter Viewor by selecting the Slide Transition command on the SlideShow menu. Keep in mind that the Transition commandonly sets the desired transition for the selected slides. We

will explore in more depth custom transitions andanimations in the advanced-level class. Now let us just dothe following to quickly apply the transition as well asanimation effects to our project here:

Switch to the Slide Sorter View. Move your mouse over the slide you want to apply

transition effects.

Click once to select the slide. Go to the Slide transition drop down menu on the

toolbar. Choose Box Out. Note that preview is immediately applied on the

selected slide. Apply some effects to other slides if you like.

Slide Background

Choose Background from the Format menu to change aslide's background color or gradient. Click on the colorrectangle near the bottom of the dialog box,


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and select either More Colors or Fill Effects. As shown inthe Colors and Fill Effects dialog boxes below, you canchange the color, gradient, texture, or pattern, or you canuse a picture file.

Again, if you want this background to apply to all slides,

make sure you select Mater/Slide Master from the Viewmenu before making the change. Click on the Applybutton when you are done.

Creating Charts

PowerPoint's Chart tool is located on the Standard toolbar.


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Click the Chart tool to create a graph in your presentation.PowerPoint activates a data worksheet with labels andnumbers. Change these labels and numbers to reflect yourdata. If you do not want to graph a certain row or column,

double-click it and PowerPoint will remove that data fromthe chart. When you are through entering data in theworksheet, close it.

1. Click on the Insert menu and choose New Slide.

2. In the layout dialogue box, choose the "Chart" layout.Click OK.

3. In the PowerPoint working window, double click thechart place holder to activate the edit mode

4. Enter the data from the table below into the data sheeton the screen and watch the change of the chart.


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The chart border will change and the chart toolbar willappear at the top of the screen. The chart toolbarincludes buttons for changing chart type., insertinggridlines and legends, and additional chart features. For

example, if you want to change a column chart to ahorizontal bar chart, choose that chart type from theChart Type tool.

Drawing Tools

PowerPoint has a set of drawing tools used to place lines, shapes,

figures, WordArt, and text on a slide. PowerPoint's drawing tools are

similar to drawing tools in other graphics programs. To use these tools,make sure you are in Slide View.

Use the Auto Shapes tool (shown below) to create regular shapes like

stars, polygons, triangles, and other shapes.

Slide Setup and Printing

Before you print your slide presentation, make sure theslide size and orientation is correct. Also, decide whetheryou want to print in color or black and white.Change

these settings using the Page Setup and Print commandson the File menu.


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Slide Setup

The Slide Setup dialog box has controls for slide size andorientation. Choose the appropriate slide size and

orientation before you do significant formatting in yourpresentation. Changing slide orientation from portrait tolandscape or vice versa may require editing andreformatting slides.

Printing

To print your slide presentation, choose Print from the File

menu, or click the Print button on the toolbar. In the Printdialog box you can choose how many copies you want toprint. Use the Print What: drop-down list to select whetheryou want to print just the slides, notes, or handouts withmultiple slides per page.

Note on color printing: To print your presentation in color:

Mac: click the Color/Grayscale radio button in

PowerPoint's print dialog box, and choose a colorprinter using Print Services from the Apple menu.

PC: select a color printer from the print box.

WordPad

WordPad is a basic word processor that is included with almost all

versions of Microsoft Windows from Windows 95 upwards. WordPad

can format and print text, but lacks intermediate features such as a

spell checker, thesaurus, and support for tables. As such, it is

suitable for writing letters or short pieces, but underpowered for


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work that relies heavily on graphics or typesetting.

Notepad

Notepad is a simple text editor for Microsoft Windows. It has beenincluded in all versions of Microsoft Windows since Windows 1.0 in1985. Notepad is a common text-only (plain text) editor. Theresulting filestypically saved with the .txt extensionhave noformat tags or styles, making the program suitable for editingsystem files that are to be used in a DOS environment.
http://en.wikipedia.org/wiki/Text_filehttp://en.wikipedia.org/wiki/Text_file


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Notepad supports both left-to-right and right-to-left basedlanguages, and one can alternate between these viewing formats byusing the right or left Ctrl+Shift keys to go to right-to-left format or

left-to-right format, respectively.

Reference:

c++ textbook by Sumit arora


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MS-Office By Dr. S.S. Srivastava

Microsoft Office 2003 by Robert T. Grauer, Maryann M.

Barber