Project Initiation Document

Study on Distribution, Genetic Diversity & Development of the Indigenous Fruit Species in Brunei Darussalam

Project Executive: Loke Wai-Hong Senior Users: Hjh Aidah bti Hj. Mohd Hanifah

Senior Suppliers: Julie Flood Project Manager: Soetikno S. Sastroutomo

Date: 10th June 2011

Part A – Background (1)Executive Summary & Objectives

Project Objectives• To systematically assess, evaluate & identify indigenous fruits’ diversity in Brunei Darussalam• To publish a scientific book on Indigenous fruit of Brunei Darussalam • To acquire knowledge & skill in fruits technologies especially on systematic identification of fruit

species & germplasm management technology • To develop & adopt methodology for the identification & germplasm management of fruit species • To allocate/map the distribution of indigenous fruits species in Brunei Darussalam by using

international standard system • To establish database information system on fruits in Brunei Darussalam • To identify & recommend the indigenous fruits that has potential for commercialization • To formulate short & long term strategic plan to develop local indigenous fruits in Brunei

Darussalam • To implement the identification of genetic diversity of indigenous fruits species through molecular

technique

Executive SummaryKnowing that the rapid urbanization is the main factor causing extinction of plant species, Brunei’s government has initiated this project to study and conserve their indigenous fruits species. Adoption of conservation and germplasm management technologies are the main goals to be achieved in this project. Major activities planned in this project includes exploration, systematic identification, documentation and conservation of indigenous fruits. Development of indigenous fruits with potentiality for commercialisation are also one of the major goal.

Part A – Background (2)Key Stakeholders and Beneficiaries

● Stakeholders and Beneficiaries:-● Donor(s): Brunei Government● End-user(s): Staffs of Department of Agriculture &

Agri-food Brunei Darussalam● Partner(s): Department of Agriculture & Agri-food,

Brunei Darussalam● CABI Centres/Departments: CABI SEA - Malaysia/ID

Part B – Implementation (1)Proposed Organisation Structure

● Corporate Management: Julie Flood & Loke Wai-Hong

● Project Board:-● Project Executive: Loke Wai-Hong● Senior Users: Hjh. Aidah bti Hj. Mohd Hanifah● Senior Suppliers: Julie Flood● Project Assurance: Lum Keng-Yeang● CABI Budget-holder

Note that, if not the Project Executive, the CABI Budget-holder must have written confirmation from the Project Executive, and the Project Manager if required by Project Executive, prior to authorising payment.

● Project Manager: Soetikno S. Sastroutomo● Team Managers:

Part B – Implementation (2)Stages

StagesWork Packages / Deliverables in Stage, unless indicated in Stage Name

Stage

Completion Date

a) Phase 1 – Inception MeetingWork Packages / Deliverables: Business Plan

November 2011

1) Discussion with DOAA Staff on the Work Plan and its Implementation

2) Recommendation and prepare a list of required resources to assist the implementation of the Work Plan

3) Study visit to Bogor, Indonesia for 4 (four) DOAA officers for 5 (five) days

b) Phase 2 - May 20121) Prepare resources for surveys, including questionnaire,

descriptor lists, etc.

2) Implement survey according to the schedule

3) Systematically identify, catalogue and add specimens to herbarium and germplasm collection

4) Provide on-the-job training for local staff

5) Document protocols used at various stages of surveys, collection and preservations

Part B – Implementation (2)Stages

StagesWork Packages / Deliverables in Stage, unless indicated in Stage Name

Stage

Completion Date

a) Phase 3 – Work Packages / Deliverables: Business Plan

November 2012

1) A GPS framework will be incorporated in the surveys to collect data for making distribution maps of each species

2) A data base system to process survey data and linking this to herbarium and germplasm will be developed.

b) Phase 4 – May 2013

1) Survey information will be compiled into a scientific book

2) Master copies of the book in Bahasa and English will be delivered to DOAA

b) Phase 5 – November 2013

1) Fruit species with commercial potential would be identified

2) Short- and long-term strategic plan would be prepared

Part B – Implementation (3)CABI Resource RequirementsStaff(and/or role on project)

Time Required on Project(Indicate whether time is in Days or Months)

Staff required for Business Plan Development (optional):

Total time required for Business Plan Development (optional):

Estimate of Cost (£) to complete Business Plan Development Stage (optional):

Remainder of Project (excluding Business Plan Development)

Remainder of Project (excluding Business Plan Development)

Part B – Implementation (4)Customer Acceptance CriteriaAcceptance Criteria Target Measures

Publication of scientific book on indigenous fruits (English & local language)

Donor( Brunei Gov); DOA staff ; Derived from surveys and other work packages

Staff are competent in fruit species ID and germplasm management

Donor ( Brunei Gov); DOA staff ; Training packages produced; Improved competency seen through better throughput of identifications

Production of manual in ID, herbarium and germplasm management

Donor ( Brunei Gov); Plant protection staff in DOA; researchers, extensionists, growers

Derived from work packages; results synthesized into manual

Distribution, genetic and patterns map of indigenous fruits production

Donor ( Brunei Gov); staff in DOA , researchers, extension staff; growers

Results of surveys synthesized into a map

Establishment of database of indigenous fruits

Donor ( Brunei Gov); staff in DOA, researchers, extension staff, growers

Database produced and accessed by researchers etc

Identification of potential indigenous fruits for commercialization

Donor ( Brunei Gov), staff in DOA, growers, extensionists; commercial interests eg traders

List of potential fruits for commercialization, produced

Formulation of short & long term indigenous fruits commercial production strategies

Donor ( Brunei Gov) staff in DOA ; researchers; growers, extensionists; commercial interests eg traders

Commercial production strategies identified

Greater public awareness & appreciation of indigenous fruits

Donor ( Brunei Gov); staff in DOA ; researchers; policy makers ; general public

Campaigns to raise pubic awareness, flyers etc

Project report Donor( Brunei Gov); staff in DOA ;partners Derived from surveys and other work packages

Part B – Implementation (5)Project Exclusions & Interfaces

Exclusions● Non indigenous fruits ● Fruits outside of Brunei● ●

Interfaces● Citrus IPM Manual Project for the ASEAN● Pesticide Reduction Project in Brunei Darussalam● Strengthening Virology Capacity of DOA Project● Pathogen identification of crops and ornamentasl in Brunei

Part B – Implementation (6)Key Constraints & Assumptions

Constraints● Managing activities without on-ground presence but through visits● Possible delay in implementation of activities due to in country

bureaucracy

Assumptions● No increase in staff costs for collaborators● Indirect costs do not increase drastically● Full co-operation of partners in DOA Brunei● Current CABI SEA senior staffs and associates remain on board●

Part C – Reasons for CABI (1)Key Business Benefits - Strategic

● Responding to MC request ● Strengthening CABI as member countries’ organization and raising profile in ASEAN with a view to

replicating this work in other ASEAN countries● Growing business in Brunei Darussalam● Brunei government continues to recognise and value plant protection and knowledge management

as key strengths of CABI ● Strengthens CABI’s position in the region as leading plant protection and knowledge management

organization

● ●

Part C – Reasons for CABI (2)Key Business Benefits – Financial(Externally funded Projects only)

Full Project Budget – Planned Comments

Donor Currency: Brunei Dollar

Exchange Rate to £: 0.46

Overall Contract Value in £ (if known): 172,983

Costs Billed to Project Donor (£)

Gross Revenue (Total Project Revenue): 172,983

Payments to External Collaborators: 39,555

Net Income: 133,428

CABI Implementation Costs (£)

CABI Staff Costs: 38,956

Direct Costs:(other direct costs, for example travel, etc)

63,308

Net Profit/Loss (Project Contribution): 31,165

Net Project Contribution (%): 23.36

Note that the financials should match the information in the Project Financial Analysis (PFA) form.

Part D – Risks (1)Key Risks(for Collaborator, Security, Technical Risks, see next slides)

Risk Owner Likelihood

(L)

(1=Low;

3=High)

Impact

(I)

(1=Low;

3=High)

Total

(L x I)

(1=Low; 9=High)

Management Strategy

(Choose from Prevention, Reduction, Contingency, Transference, Acceptance, and give brief description of how applied)

Unavailability of staff Project Manager (PM)

3 2 6 Endorsement of project by RDs:Ownership of common plans through Inception Workshop

Overspending on subproject budgets

PM & RD SEA

1 2 2 Implementation of CABI P2 procedures;

Clear and timely budgeting, accounting, reporting and cross-charging (to set up in consultation with Finance)

Loss / overcommitment of Project Manager

RD SEA 3 2 6 Implementation of CABI P2 procedures provides clear baseline for transfer of responsibility; Team working within the CABI SEA to ensure continuity of knowledge

Unavailability of relevant project partners

PM 2 3 6 Team working within the CABI SEA to secure the availability of project partners

Part D – Risks (2)Collaborator Risks

Collaborator Name

(to be paid by CABI)

Has CABI worked with them before? (Yes / No)

Assessment of Collaborator Risk

Include, for example:• Their reputation;• Past experience of working with them (if appropriate).

How much (£) in total is the Collaborator to be paid?

DOAA, Brunei Y Excellent working relations 39,555

TBA

Part D – Risks (3)Security Risks

Location of Work Has CABI worked there before?

(Yes / No)

Is there a current, or likely, security risk in that location?

(Yes / No)

Is an alternative secure location eligible for project?

(Yes / No)

Brunei Darussalam Yes No Yes

Part D – Risks (4)Technical Risks

Technical Work Has the Lead Centre previously undertaken this Technical work?

(Yes / No)

Has another area of CABI previously undertaken this Technical work?

(Yes / No)

Identification of fruit species No no

Publication of scientific book of fruit species

Yes yes

Fruit species conservation technology

No No, but partners have X years of experience?

Fruit species germplasm management technology

No No, but partners have X years of experience?

Develop database for fruits Yes ?

Part E – Dissemination & Impact (1)Dissemination of Results

Dissemination Method(what, how, etc)

Target Results Measures

Book publication Scientific book of indigenous fruits

Book printed and presented to DoA

On job training 4 DoA staffs

All staffs participated in all survey activities

Staffs are competent in fruit species identification and germplasm management

Database system 1 database system of fruit species produced

Database transferred to Brunei’s DoA

Manuals Manual for identification, herbarium and germplasm management

Manual produced

Map Distribution map of indigenous fruits in Brunei

Map produced

Part E - Dissemination & Impact (2)Impact of Project(Scientific, Technical, Commercial, Social, Environmental)

Impact Target Measures

Scientific – Generates data on indigenous fruits in Brunei Novel scientific information generated and published. Numbers of papers/reports produced

Technical – manuals, databases, maps produced Improved management leads to improved yields and reduced losses in the field.

Commercial – package produced on how to commercialize indigenous fruits of

Adoption by growers and traders of methods to commercialize indigenous fruits.

Social – Improved livelihoods for growers through diversification of crops grown

Improved incomes for growers to improve their standards of living

Environmental –.strengthening germplasm conservation and indigenous plant biodiversity in country and beyond

A diversity of indigenous fruits grown by farmers and available in local and regional markets

Part F – Reporting and Sign-off (1)Reporting

Information Provider Information Required Interested Parties Frequency

a) PE/PM

b)

a) Interim report

b) Financial report

Corporate Management (CABI)

a) Every 6 months

b) Every 6 months

a)PM

b)

c)

a) Mission report

b)

c)

Project Board (CABI)

a) End of each phase/visit

b)

c)

a)PM/PE

b)

c)

a)Promotional material

b)

c)

Marketing (CABI) a) As needed

b)

c)

a)

b)

c)

a)

b)

c)

Collaborators (External) – paid by CABI

a)

b)

c)

a)

b)

c)

a)

b)

c)

Partners (External) a)

b)

c)

a) CABI SEA

b) Collaborators

c)

a) Interim/progress report

b) Draft final report

c)Final report

Donors / Funding Agency (External)

a) End of each phase/visit

b) End of consultation period

c) End of consultation period

a)

b)

a)

b)

Other – please specify

a)

b)

Part F – Reporting & Sign-off (2)Supporting Documentation

As a minimum to accompany the completed PID:● Project Financial Analysis

Extra supporting documentation may be provided:● Gantt Chart (or Log Frame)● Any other documentation as appropriate

Please note that projects with an Intellectual Property Right (IPR) component require the contract to be submitted to PMG prior to signature.

Part F – Reporting & Sign-off (3)Authorisation

Project Executive / EMT: ……………………………………………

Date: …………………………………………………………..

PMG Sign-off (Level 1 Projects) …………………………………………..

Date: ………………………………………………………………………….

Approval of: PID Development of Business Plan

PMG Comments and/or Follow-on Actions:

Appendix A – New Product / Initiative (1)

Customer Needs & Trends

What Problem Are We Trying to Solve?

<Evidence from market research, in-market interviews>

Purchasing Criteria

<evidence>

Purchasing Process

<evidence>

Preferred Pricing Models

<evidence>

Strategic Fit

Market Attractiveness

<£ per annum, size, strategic importance>

Market Growth & Trends

<% CAGR, evidence>

Profitability <High/Medium/Low, evidence>

Competition <Significant existing players, partner opportunities, quantified scale of competition>

Appendix A – New Product / Initiative (2)

Financial Impact

Revenue Opportunity <£ p.a. after 3 years, Gross/net revenue, Evidence, eg. no. of subscriptions @ £x, Annual growth rates, Total project revenue/contract value, etc>

Total Investment Required

<quantify, breakdown of expenditure (staff costs vs. direct costs), capex vs. P&L expenditure, payments to collaborators, etc>

Return on Investment <profitability target, return on capital employed, pay-back period/break-even, net project contribution, etc>

Proposed Product / Initiative Specifications

Product / Initiative Scope <Summary definition of product scope and objectives, Key selling points – how is this product better than the competition?>

Workflow Integration <Explain how product fits into user’s workflow>

Revenue Model <Subscription, purchased, sponsored>

Sales & Marketing Strategy

<Online marketing/conference attendance/direct mail/telesales, etc>

Technology Strategy <In-house development or third party solution?>