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TRANSCRIPT
Government of Karnataka Finance Department
Project: KHAJANE II
Challan, Receipts, Consolidated Challan Generation
&
Web Portal User Manual
Version 1.0
March 2016
Project Monitoring Unit
7th floor, Commercial Taxes Building, Kalidasa Marg, Gandhi Nagar, Bangalore – 560009.
Email: [email protected]/pdkhajane.gov.in
Phone: 080-22354020, Helpdesk No: 080-22342266
Notice:
This is a controlled document. Unauthorised access, copying,
replicationor usage for purposes other than for which it is intended are prohibited.
Table of Contents
Table of Contents .................................................................................................................................... 1
Table of Figures ................................................................................................................................... 1
1 Summary – Receipts ............................................................................................................................. 1
1.1 Purpose: ........................................................................................................................................ 1
1.2 Scope: ............................................................................................................................................ 1
1.3 Brief Note on processes of Receipt Module .................................................................................... 1
1.3.1 Challan Generation: .................................................................................................................... 1
Steps for Challan Generation: .................................................................................................................. 1
Step 1: User should login to Khajane II system ......................................................................................... 1
Step 7: Key in purpose details and add the purpose by clicking on add button ......................................... 2
1.3.2 Receipt Generation: .................................................................................................................... 2
Steps for Receipt Generation: .................................................................................................................. 2
Step 1: User should login to Khajane II system ......................................................................................... 2
1.3.3 Consolidated Challan Generation ................................................................................................ 2
Steps for Consolidated Challan Generation: ............................................................................................. 2
Step 1: User should login to Khajane II system ......................................................................................... 2
Step 3: Click on the Consolidated Challan Generationscreen available in the menu ................................. 2
1.4 Roles and Responsibilities .............................................................................................................. 4
Table 1: Roles and Activities .................................................................................................................... 4
Chapter2: Receipts Module on Application: ............................................................................................. 5
2.1 Receipt Generation: ....................................................................................................................... 5
Step 2: User fills the Remitter details, Receipt details and purpose details ............................................... 5
Figure 2 : Display of receipt generation screen along with various fields to be filled................................. 6
Figure 3 : Display of addition of a purpose with edit and delete options .................................................. 7
Figure 4 : Display of updation of a purpose by choosing edit option ......................................................... 7
Figure 5 : Display of Deletion of a record, and confirmation to delete the record ..................................... 8
Step 3a: Payment mode: Cash ................................................................................................................ 8
Step 3b: Payment mode: Credit Card/Debit Card ................................................................................... 9
Figure 7 : Display of receipt generation along with payment mode as Credit card/Debit card .................. 9
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Step 3c: Payment mode: Cheque/Draft ................................................................................................ 10
Figure 8 : Display of receipt generation by choosing payment mode as Cheque/Draft ........................... 10
Step 5: Receipt Generation Screen ........................................................................................................ 12
Step 6: Printable format of the receipt is also generated. ...................................................................... 13
2.2 ConsolidatedChallanGeneration: .................................................................................................. 15
Step 1: User navigates to the following path Receipts > Transactions > Consolidated Challan Generation.............................................................................................................................................................. 15
Step 2: User selects the date and clicks on submit button. ..................................................................... 15
Step 4: Challan is generated successfully with Challan reference number. ............................................. 17
Step 4a: Challan matrix for cheque/demand draft as mode of payment................................................. 19
Figure 17 : Display of Challan matrix for payment mode as Cheque /demand draft ................................ 19
Step 4b: Challan matrix for Credit card/Debit card as mode of payment ................................................ 19
Figure 18 : Display of Challan matrix for payment mode as Credit card/Debit card ................................ 19
2.3 ChallanGeneration: ...................................................................................................................... 20
Figure 22 : Display of Addition of purpose with edit and delete options ................................................. 23
Figure 23 : Display of updating of purpose with edit hyperlink ............................................................... 23
Figure 24 : Display of deletion of purpose and confirmation message for deleting ................................. 24
Step 4a: Payment mode: Cash .............................................................................................................. 24
Step 4b: Payment mode: Cheque/Draft ................................................................................................ 25
Figure 26 : Display of Challan generation screen with payment mode as Cheque/Demand draft ............ 26
Step 4c: Payment mode: NEFT / RTGS .................................................................................................. 26
Figure 27 : Display of Challan generation screen with payment mode as NEFT/RTGS ............................. 27
Step 6: Challan Output Format .............................................................................................................. 30
2.4 Generate Mandate/Update NEFT/RTGS transaction number:....................................................... 31
Figure 31 : Menu to display navigation path to reach Generate mandate screen ................................... 31
Step 2: User search the Challan with search criteria and records are displayed. ..................................... 32
Step 3: User selects the record to be updated and the details of Challan will be displayed. .................... 33
2.4.1 Mandate Generation:................................................................................................................ 34
2.4.2 Update NEFT / RTGS Transaction Number: ................................................................................ 36
3 Web Portal: ........................................................................................................................................ 38
3.1 Challan Generation: ..................................................................................................................... 38
Figure 38 : Display of Challan generation screen in portal as viewed by citizen ...................................... 38
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Step 2: Remitter enters his personal details such as name, address and mobile number. ....................... 38
Figure 39 : Display of Challan generation screen with remitter details entered by user .......................... 39
Figure 40 : Display of Challan generation screen after entering department details ............................... 40
Figure 41 : Display of Challan generation screen after entering purpose details ..................................... 41
Figure 42 : Display of Challan generation screen after purpose is added ................................................ 42
Figure 43 : Display of Challan generation screen, user selects e-Payment mode for payment ................ 43
Figure 44 : Display of draft format of Challan before submitting by user ................................................ 44
Figure 45 : Display of successful submission of Challan and generation of ChallanReference Number .... 45
Figure 46 : Display of processing time while connecting to payment gateway ........................................ 46
Figure 47 : Display of screen where user has to confirm on payment for the Challan ............................. 47
Step 9: On click of confirm payment is made for the Challan and account details are displayed. ............ 47
Figure 48 : Display of account details of the account with which payment is made. ............................... 48
Figure 49 : Display of printable format of Challan which can be used for further reference. ................... 49
4 Course Summary ................................................................................................................................ 49
4.1 Appendix A - Acronyms ....................................................................... Error! Bookmark not defined.
Table of Figures Figure 1 : Menu to display navigation path to reach receipt generation screen ........................................ 5 Figure 2 : Display of receipt generation screen along with various fields to be filled................................. 6 Figure 3 : Display of addition of a purpose with edit and delete options .................................................. 7 Figure 4 : Display of updation of a purpose by choosing edit option ......................................................... 7 Figure 5 : Display of Deletion of a record, and confirmation to delete the record ..................................... 8 Figure 6 : Display of receipt generation by choosing payment mode as cash ............................................ 8 Figure 7 : Display of receipt generation along with payment mode as Credit card/Debit card .................. 9 Figure 8 : Display of receipt generation by choosing payment mode as Cheque/Draft ........................... 10 Figure 9 : Display of Draft format of receipt ........................................................................................... 11 Figure 10 : Display of receipt generated successfully along with receipt reference number ................... 12 Figure 11 : Display of screen where user has option to print the receipt generated ............................... 13 Figure 12 : Display of print format of the Receipt along with the required details ................................. 14 Figure 13 : Menu to display navigation path to reach consolidated Challan screen ................................ 15 Figure 14 : Display of consolidated Challan screen ................................................................................. 16 Figure 15 : Display of Challan details for receipt with payment mode as cash ........................................ 17 Figure 16 : Display of Challan generated for the receipts along with Challan Reference Number ............ 18 Figure 17 : Display of Challan matrix for payment mode as Cheque /demand draft ................................ 19 Figure 18 : Display of Challan matrix for payment mode as Credit card/Debit card ................................ 19 Figure 19 : Menu to display navigation to reach out Challan generation screen ..................................... 20 Figure 20 : Display to show Challan generation by selecting Challan type as Challan for self .................. 21 Figure 21 : Display to show Challan generation by selecting Challan type as Challan for remitter ........... 22 Figure 22 : Display of Addition of purpose with edit and delete options ................................................. 23 Figure 23 : Display of updating of purpose with edit hyperlink ............................................................... 23 Figure 24 : Display of deletion of purpose and confirmation message for deleting ................................. 24 Figure 25 : Display of Challan generation screen with payment mode as cash ........................................ 25 Figure 26 : Display of Challan generation screen with payment mode as Cheque/Demand draft ............ 26 Figure 27 : Display of Challan generation screen with payment mode as NEFT/RTGS ............................. 27 Figure 28 : Display of Challan generated successfully with Challan reference number ............................ 28 Figure 29 : Display of screen where Challan print option is provided ...................................................... 29 Figure 30 : Display of Challan print format with all required details ....................................................... 30 Figure 31 : Menu to display navigation path to reach Generate mandate screen ................................... 31 Figure 32 : Display of search Challan screen with search criteria ............................................................ 32 Figure 33 : Display of Challan details for which mandate has to be generated........................................ 33 Figure 34 : Display of Mandate form on click of generate mandate option ............................................. 34 Figure 35 : Display of print format of mandate with required details ..................................................... 35 Figure 36 : Display of NEFT/RTGS transaction number update screen .................................................... 36 Figure 37 : Display of success message after user enters the transaction number and saves the form.... 37 Figure 38 : Display of Challan generation screen in portal as viewed by citizen ...................................... 38 Figure 39 : Display of Challan generation screen with remitter details entered by user .......................... 39
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Figure 40 : Display of Challan generation screen after entering department details ............................... 40 Figure 41 : Display of Challan generation screen after entering purpose details ..................................... 41 Figure 42 : Display of Challan generation screen after purpose is added ................................................ 42 Figure 43 : Display of Challan generation screen, user selects e-Payment mode for payment ................ 43 Figure 44 : Display of draft format of Challan before submitting by user ................................................ 44 Figure 45 : Display of successful submission of Challan and generation of ChallanReference Number .... 45 Figure 46 : Display of processing time while connecting to payment gateway ........................................ 46 Figure 47 : Display of screen where user has to confirm on payment for the Challan ............................. 47 Figure 48 : Display of account details of the account with which payment is made. ............................... 48 Figure 49 : Display of printable format of Challan which can be used for further reference. ................... 49
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1 Summary – Receipts
1.1 Purpose: The purpose of this document/ manual is to provide an overall understanding of scope, roles and responsibilities of Khajane-II application users with respect to Receipts module.
1.2 Scope: The scope of this manual is to give a detailed understanding of processes of Receipts in Khajane-II application.
Ø Receipts module provides the functionality for making remittances to the state government by the remitters through Challan. The Challan can be created in both Web Portal and application.
Ø There are two processes involved in Receipts module. a. Challan Generation (For all modes of remittance). b. Receipt Generation (For Cash or Cheque / DD or CC/ DC modes) à Consolidated
Challan Generation
1.3 Brief Note on processes of Receipt Module
1.3.1 Challan Generation: Remittances to the government of Karnataka are made by the remitters / dealers using an instrument called as Challan. Challan is to be generated in the Khajane – II system by feeding the attributes of the Challan. On submission of the Challan, the remittance to the government can be made by either e-Payment or by remitting cash / Cheque / DD at the Bank Counter or by NEFT / RTGS remittance at the Non-Agency Bank.
Steps for Challan Generation:
Step 1: User should login to Khajane II system
Step 2: Navigate to Receipts>Transaction>Challan generation
Step 3: Click on the Challan generation screen available in the menu
Step 4: Select either Challan for self or Challan for remitter radio button
Step 5: If Challan for self is selected, then the following fields get auto populated in the screen / if Challan for remitter is selected, user has to input the following fields
a. Date b. First Name c. Middle Name(if any) d. Last Name
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e. Email (Non Mandatory) f. Address g. Mobile number (Non mandatory)
Step 6: Key in the remitter and department details
Step 7: Key in purpose details and add the purpose by clicking on add button
Step 8: Select mode of payment, key in the necessary details and click on submit button
Step 9: Preview of all the details will be available in the Draft Challan generation screen. Click on confirm button
Step 10: A new screen with print option is available, click on print button to print the Challan details
1.3.2 Receipt Generation: Remittances to the government of Karnataka can also be made at the Departmental Counters; Departmental Users will receive the remittance and generate a Receipt against the remittance collected.
Steps for Receipt Generation:
Step 1: User should login to Khajane II system
Step 2: Navigate to Receipts> Transactions>Receipt Generation
Step 3: Click on the Receipt Generation screen available in the menu
Step 4: Enter the remitter details
Step 5: Select the Category from drop down and add remarks if necessary
Step 6: Add the purpose for the receipt, multiple purposes can also be added.
Step 7: Select the payment mode and submit the form.
Step 8: Draft form of the receipt is generated, on click of confirm receipt is generated successfully with Receipt Reference Number
Step 9: Receipt Print can also be taken by the user.
1.3.3 Consolidated Challan Generation For all the remittances received over the departmental counter by the department users, a consolidated Challan for Cash and Challan Matrix for Cheque / DD or CC / DC will be generated by the DDO mapped to the departmental users generating the Receipts. This consolidated Challan along with the cash or Instruments will have to be submitted in the Agency Banks by the Departmental Users.
Steps for Consolidated Challan Generation:
Step 1: User should login to Khajane II system
Step 2: Navigate to Receipts>Transactions>Consolidated Challan Generation
Step 3: Click on the Consolidated Challan Generationscreen available in the menu
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Step 4: Enter the date, Payment Mode and click on submit button.
Step 5: Interim consolidated Challan / Challan Matrix screen will be displayed.
Step 6: Click on the submit button available in the interim consolidated Challan screen / Challan Matrix Screen. Challan is generated along with the Challan Reference number for consolidated Challan and Challan Matrix will be generated along with Batch ID for the Challan Matrix.
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1.4 Roles and Responsibilities Following table gives information about Users (roles) involved in the processes of Receipts Module.
Table 1: Roles and Activities Receipts- Roles and Activities
Sl. NO Role Process Name Activities 1 Remitter Challan Generation (For
all modes) 1. Generation of Challan. 2. Remittance of money by the remitter using one of the modes: a. e-Payment (Net Banking / CC / DC) b. Cash at Agency Bank c. Cheque / DD at Agency Bank d. NEFT / RTGS at Non-Agency Bank
2 Departmental User
Receipt Generation 1. Generation of Receipt Acknowledgement for remittance at the Departmental counter for Cash or Cheque / DD or CC / DC mode of remittance
3 DDO Consolidated Challan Generation
1. Generation of consolidated Challan for cash mode of Remittance. 2. Generation of Challan Matrix for Cheque / DD and CC/ DC mode of Remittance. 3. Remittance of money / instrument at Agency Bank by the Departmental User.
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Chapter2: Receipts Module on Application: This chapter will give an insight to the user about the following processes:
• Receipt Generation : By departmental user for all modes of payment • Consolidated ChallanGeneration: By DDO to generate Challan matrix. • ChallanGeneration: By DDO for all modes of payment. • Generate Mandate/Update NEFT/RTGS transaction number for NEFT / RTGS mode of remittance • Mandate Generation for NEFT / RTGS mode of Remittance • Update NEFT / RTGS Transaction Number for NEFT / RTGS mode of Remittance
2.1 ReceiptGeneration: Department user will login to Khajane-II system and generates receipt. Receipt is generated by the Departmental User for the remittance collected at the Departmental Counter. For the remittance collected a system generated Receipt Acknowledgment will be given to the remitter.
Step 1: User navigates to the following path Receipts > Transactions > Receipt Generation
Step 2: User fills the Remitter details, Receipt details and purpose details
Figure 1 : Menu to display navigation path to reach receipt generation screen
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• User fills first name, middle name and last name. • Date, District, Department and DDO code will be auto populated based on the Departmental
User Login who is mapped to the DDO. • User selects category : category indicates remittance to Government / Deposits / ZP / TP • Based on the Category, Department and DDO, purpose will be populated in the drop down for
selection by the user. On selection of purpose HOA is auto populated. Here Purpose means the Budget Line Description, in simple words the reason for which the remittance is being made.
• For each Purpose a unique ID called as Purpose specific ID can be captured if the Unique ID Label is defined in the master. Ex for Purpose Specific ID can be TIN, License Number etc.,
• User fills amount for each purpose and click on add.
Figure 2 : Display of receipt generation screen along with various fields to be filled
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Step 2a: Purpose will be added and it will be displayed as below. User will also have the option to add multiple purposes under the same major Head.
Figure 3 : Display of addition of a purpose with edit and delete options
Step 2b: User will have option of editing the Purpose added in which case on click of edit hyperlink, purpose details will be populated as below for editing. User will have provision to edit Purpose Specific ID and amount fields. After editing the Purpose User clicks on update leading to updation of the purpose added.
Figure 4 : Display of updation of a purpose by choosing edit option
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Step 2c: User will have also have option of deleting the added Purpose. On click of delete hyperlink user has to confirm for deletion of the record. User clicks on OK and the purpose will be deleted
Figure 5 : Display of Deletion of a record, and confirmation to delete the record
Step 3: User selects payment mode and submit the form.
Step 3a: Payment mode: Cash
Figure 6 : Display of receipt generation by choosing payment mode as cash
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Step 3b: Payment mode: Credit Card/Debit Card
• User fills CC/DC Receipt Reference Number. • User selects the Card Type used for payment from the drop down.
Figure 7 : Display of receipt generation along with payment mode as Credit card/Debit card
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Step 3c: Payment mode: Cheque/Draft
• User Selects the Bank against which the Cheque / Draft is drawn • User Selects the Bank Branch against which the Cheque / Draft is drawn. • Based on the above two IFSC Code of the Bank Branch will be auto-populated. • User selects the Date on which the Cheque / DD is drawn • User fills Cheque /DD Number.
Figure 8 : Display of receipt generation by choosing payment mode as Cheque/Draft
Step 4: Draft format of the receipt is generated. On click of confirm the receipt is generated with unique reference number.
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Figure 9 : Display of Draft format of receipt
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Step 5: Receipt Generation Screen
Figure 10 : Display of receipt generated successfully along with receipt reference number
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Step 6: Printable format of the receipt is also generated.
Figure 11 : Display of screen where user has option to print the receipt generated
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Figure 12 : Display of print format of the Receipt along with the required details
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2.2 ConsolidatedChallanGeneration: For all the remittances received for a day at the Departmental Counter, DDO mapped to the Departmental User will login to Khajane-II and generate a consolidated Challan for that day. Consolidated Challan so generated will be remitted to the Agency Bank.
Step 1: User navigates to the following path Receipts > Transactions > Consolidated Challan Generation
Step 2: User selects the date and clicks on submit button.
Figure 13 : Menu to display navigation path to reach consolidated Challan screen
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Step 3: All the receipts with different modes of payment are displayed; user selects each mode and generates consolidated Challan.
Figure 14 : Display of consolidated Challan screen
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Step 4: Challan is generated successfully with Challan reference number.
Figure 15 : Display of Challan details for receipt with payment mode as cash
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Figure 16 : Display of Challan generated for the receipts along with Challan Reference Number
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Step 4a: Challan matrix for cheque/demand draft as mode of payment
Figure 17 : Display of Challan matrix for payment mode as Cheque /demand draft Step 4b: Challan matrix for Credit card/Debit card as mode of payment
Figure 18 : Display of Challan matrix for payment mode as Credit card/Debit card
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2.3 ChallanGeneration: For all the remittances to be made by the DDO against a Purpose and the remittance will be made in the Agency Bank then a Challan will be generated by the DDO. DDO login to Khajane-II system and generates Challan.
Here the difference between Receipt and Challan is for Receipt the remittance is made at the Department Counter itself and the departmental user will in turn remit the money to the Agency Bank. Whereas in case of Challan the remittance will be made by the remitter directly to the Agency Bank using one of the modes of remittance.
Step 1: DDO navigates to the following path Receipts > Transactions >Challan Generation
Figure 19 : Menu to display navigation to reach out Challan generation screen
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Step 2: Challan for Self: DDO generates Challan for self. (Remitter details will be auto populated)
• User selects Category, District and Department from the drop down list. • Based on the Category, District and Department the DDO mapped to the combination will be
populated in the drop down list. User selects the DDO office from the populated list. • Based on the DDO office selected, Purpose mapped to the DDO will be populated in the Drop
Down. User selects the Purpose from the populated list. • Based on the DDO office selected DDO code will be auto-populated and based on the Purpose
selected HoA mapped to the purpose will be populated. • User fills amount for each purpose and click on add.
Step 3: Challan for remitter: DDO generates Challan for remitter by entering remitter details.
Figure 20 : Display to show Challan generation by selecting Challan type as Challan for self
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• User selects Category, District and Department from the drop down list. • Based on the Category, District and Department the DDO mapped to the combination will be
populated in the drop down list. User selects the DDO office from the populated list. • Based on the DDO office selected, Purpose mapped to the DDO will be populated in the Drop
Down. User selects the Purpose from the populated list. • Based on the DDO office selected DDO code will be auto-populated and based on the Purpose
selected HoA mapped to the purpose will be populated. • User fills amount for each purpose and click on add.
Figure 21 : Display to show Challan generation by selecting Challan type as Challan for remitter
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Step 3a: Purpose will be added and it will be displayed as below. User will also have the option to add multiple purposes under the same major Head.
Figure 22 : Display of Addition of purpose with edit and delete options
Step 3b: User will have option of editing the Purpose added in which case on click of edit hyperlink, purpose details will be populated as below for editing. User will have provision to edit Purpose Specific ID and amount fields. After editing the Purpose User clicks on update leading to updation of the purpose added.
Figure 23 : Display of updating of purpose with edit hyperlink
Step 3c: User will have also have option of deleting the added Purpose. On click of delete hyperlink user has to confirm for deletion of the record. User clicks on OK and the purpose will be deleted
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Figure 24 : Display of deletion of purpose and confirmation message for deleting
Step 4: User selects payment mode, Remittance Bank and submits the form.
Step 4a: Payment mode: Cash
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Step 4b: Payment mode: Cheque/Draft
• User Selects the Bank against which the Cheque / Draft is drawn • User Selects the Bank Branch against which the Cheque / Draft is drawn. • Based on the above two IFSC Code of the Bank Branch will be auto-populated. • User selects the Date on which the Cheque / DD is drawn
Figure 25 : Display of Challan generation screen with payment mode as cash
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• User fills Cheque /DD Number. • User will select the Remittance Bank where the remittance will be made.
Figure 26 : Display of Challan generation screen with payment mode as Cheque/Demand draft
Step 4c: Payment mode: NEFT / RTGS
• On selection of mode of Payment NEFT / RTGS, the Agency Bank Details of RBI along with the Account Number and IFSC code will be auto-populated.
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Figure 27 : Display of Challan generation screen with payment mode as NEFT/RTGS
Step 5: Draft format of the Challan is generated and on click of confirm the Challan is generated with unique Challan Reference Number.
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Figure 28 : Display of Challan generated successfully with Challan reference number
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Figure 29 : Display of screen where Challan print option is provided
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Step 6: Challan Output Format
Figure 30 : Display of Challan print format with all required details
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2.4 Generate Mandate/Update NEFT/RTGS transaction number: DDO generates mandate for the Challan generated.
Step 1: User navigate to the following path Receipts> Transactions > Generate Mandate/UpdateNEFT/RTGS Transaction number.
Figure 31 : Menu to display navigation path to reach Generate mandate screen
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Step 2: User search the Challan with search criteria and records are displayed.
Figure 32 : Display of search Challan screen with search criteria
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Step 3: User selects the record to be updated and the details of Challan will be displayed.
Figure 33 : Display of Challan details for which mandate has to be generated
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2.4.1 Mandate Generation: Step 1: User clicks on generate mandate, print format of mandate is generated.
Figure 34 : Display of Mandate form on click of generate mandate option
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Figure 35 : Display of print format of mandate with required details
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2.4.2 Update NEFT / RTGS Transaction Number: Step 1: User can enter the NEFT/RTGS transaction number and save the form.
Figure 36 : Display of NEFT/RTGS transaction number update screen
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Figure 37 : Display of success message after user enters the transaction number and saves the form
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3 Web Portal: This chapter deals with Challan generation by a citizen with all modes of payment. Detailed steps and screen shots have been added.
3.1 Challan Generation: Remitter login to Khajane-II Portal and navigates to Challan generation screen to generate a Challan.
Step 1: User navigates to Challan Generation screen
Figure 38 : Display of Challan generation screen in portal as viewed by citizen
Step 2: Remitter enters his personal details such as name, address and mobile number.
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Figure 39 : Display of Challan generation screen with remitter details entered by user
Step 3: User fills in the Challan.
• User selects Category, District and Department from the drop down list.
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• Based on the Category, District and Department the DDO mapped to the combination will be populated in the drop down list. User selects the DDO office from the populated list.
• Based on the DDO office selected, Purpose mapped to the DDO will be populated in the Drop Down. User selects the Purpose from the populated list.
• Based on the DDO office selected DDO code will be auto-populated and based on the Purpose selected HOA mapped to the purpose will be populated.
• User fills amount for each purpose and click on add.
Figure 40 : Display of Challan generation screen after entering department details
Step 4: Remitter adds the purposes for which Challan has to be generated. Remitter can add multiple purposes but under the same major head.
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Figure 41 : Display of Challan generation screen after entering purpose details
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Step 4a: Purpose will be added and it will be displayed as below. User will also have the option to add multiple purposes under the same major Head.
Figure 42 : Display of Challan generation screen after purpose is added
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Step 5: Remitter chooses the mode of payment as E payment and fills the payment details and submits the Challan1.
Figure 43 : Display of Challan generation screen, user selects e-Payment mode for payment
1Challan Generation for other modes of remittance is same as articulated for the Application.
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Step 6: Remitter submits the Challan and draft format of the Challan is generated. On click of 'confirm', Challan is generated and on click of 'go back' Challan generation screen is displayed.
Figure 44 : Display of draft format of Challan before submitting by user
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Step 7: On click of confirm the Challan gets generated and remitter has to click on OK to connect to payment gateway to make payment.
Figure 45 : Display of successful submission of Challan and generation of ChallanReference Number
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Figure 46 : Display of processing time while connecting to payment gateway
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Step 8: Remitter can view the payment details and click on confirm to make the payment for the Challan.
Figure 47 : Display of screen where user has to confirm on payment for the Challan
Step 9: On click of confirm payment is made for the Challan and account details are displayed.
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Figure 48 : Display of account details of the account with which payment is made.
Step 10: Challan is successfully generated and payment is made for the same. Remitter can take the print out of the generated Challan; therefore Challan reference number is also generated. Challan reference number can be used for further reference.
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Figure 49 : Display of printable format of Challan which can be used for further reference.
4 Course Summary This course was designed to give the participants an insight into the Challan Generation, Receipt Generation and Consolidated Challan Generation process. After completion of this course the participants would have better understanding of the following –
1. Challan Generation on Web-portal 2. Challan Generation on Khajane-II Application 3. Receipt Generation at Departmental Counter on Khajane-II Application 4. Consolidated Challan Generation by DDO on Khajane-II Application.
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4.1 Appendix A - Acronyms
Abbreviation Description
AC Bills Abstract Contingency Bills
AFS Annual Financial Statement
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Abbreviation Description
AG Accountant General
AIN Account Identification Number
AM Alteration Memo
Asst. Assistant
ATN Action Taken Note
ATO Assistant Treasury Officer
BAO Bill Approving Officer
BDSS Budget Decision Support Systems
BE Budget Estimate
BEO Budget Estimating Officer
BMS Beneficiary Monitoring System
BoA Back Office Assistant
BOI Bank of India
BPL Below Poverty Line
BSA Budget System Administrator
CAAA Controller, Aid, Accounts and Audit Division
CAG Comptroller and Auditor General of India
CAO Chief Accounts Officer
CAS Central Accounts Section
CBE Current Budget Estimate
CC Credit Card
CCD Civil Court Deposits
CCO Chief Controlling Officer
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Abbreviation Description
CCS Credit Confirmation Slip
CDV Cheque Delivery Voucher
CEO Chief Executive Officer
CFC Citizen Facilitation Centres
CM Clearance Memo
CO Controlling Officer
COPU Committee on Public Undertakings
CPO Chief Planning Officer
CPPC Central Pension Processing Centre
CPPO Central Pension Processing Officer
CPS Central Plan Schemes
CPSMS Central Plan Scheme Monitoring System
CRA Central Record keeping Agency
CRA-FC Central Record keeping Agency Facilitation Centre
CRCD Criminal Court Deposits
CSC Citizen Service Centres
CSF Contribution Submission Form
CSO Counter Signing Officer
CSS Centrally Sponsored Schemes
CVP Commuted Value of Pension
DA Dearness Allowance
DAG Deputy Accountant General
DBMS Database Management System
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Abbreviation Description
DC Debit Card
DC Bills Detailed Contingency Bills
DCRG Death Cum Retirement Gratuity
DD Demand Draft
DDO Drawing and Disbursement Officer
DDR Debt, Deposit and Remittances
Dept. Department
DIS Daily Input Sheet
DMO Debt and Investment Management Office
DMS Day-wise Monthly Statement
DoT Department of Treasuries
DPI Dots Per Inch
DS Deputy secretary
DSC Digitally Signed Certificate
DSN District Serial Number
DSSP Directorate of Social Security Pension
DTO District Treasury Officer
DWP Destitute Widow Pension
EAP Externally Aided Project
EBR Extra Budgetary Resources
ECS Electronic Clearing System
EDMS Electronic Document Management System
EFT Electronic Funds Transfer
54
Abbreviation Description
EMD Earnest Money Deposit
EMI Equated Monthly Installments
EMO Electronic Money Order
EO Executive Officer
FAQ Frequently Asked Questions
FD Finance Department
FIFO First In First Out
FoA Front Office Assistant
FP Family Pension
FPU File Preparation Utility
FRS Functional Requirement Specification
FTP File Transfer Protocol
FVU File Validity Utility
GDFP General Delegation of Financial Powers
GIA Grant-in-Aid
GIS Bills Group Insurance Scheme Bills
GO Government Order
GOI Government of India
GoK Government of Karnataka
GP Gram Panchayat
GPF General Provident Fund
GSDP Gross State Domestic Product
GSTO Gazetted Sub Treasury Officer
55
Abbreviation Description
GUI Graphical User Interface
HA Head Accountant
HBA House Building Advance
HDFC Housing Development Finance Corporation
HE His Excellency
HoA Head of Account
HoD Head of Department
HoO Head of Office
HRMS Human Resource Management System
HTTPS Secure Hyper Text Transfer Protocol
IEBR Internal Extra Budgetary Resources
IFA Internal Financial Advisor
IFSC Indian Financial System Code
IGNOAP Indira Gandhi National Old Age Pension
INR Indian Rupees
IO Implementing Officer
I-pin Internet Pin
IR Inspection Report
IST Indian Standard Time
ITC Input Tax Credit
IVRS Interactive Voice Response System
JD (Admin) Joint Director (Administration)
KB Knowledge Bank
56
Abbreviation Description
KCSR Karnataka State Civil Services Rules
KFC Karnataka Financial Code
KGID Karnataka Government Insurance Department
KSWAN Karnataka State Wide Area Network
KTC Karnataka Treasury Code
LAR Local Audit Report
LE Latest Estimate
LIC Life Insurance Corporation of India
LOP List of Payments
LoV List of Values
M/O/C Mandatory / Optional / Conditional
MCA Monthly Civil Accounts
MCE Manual of Contingent Expenditure
MICR Magnetic Ink Character Recognition
MIS Management Information System
MO Money Order
MoE Memorandum of Error
MOU Memorandum of Understanding
MPAS Model Panchayat Accounting System
MPIC Monthly Program Implementation Calendar
MTFP Medium Term Fiscal Plan
NABARD National Bank for Agricultural and Rural Development
NCDC National Co-operative Development Corporation
57
Abbreviation Description
NDC Bills Non Detailed Contingency Bills
NEFT National Electronic Fund Transfer
NIC National Informatics Centre
NOC No Objection Certificate
NP Non Plan
NPS New Pension Scheme
NSDL National Securities Depository Limited
NSSF National Small Savings Fund
NWMA Normal Ways and Means Advance
OAP Old Age Pension
OBE Original Budgetary Estimates
OCR Optical Character Recognition
P Plan
PAC Public Accounts Committee
PD Personal Deposits
PF Public Fund
PFM Pension Fund Managers
PFRDA Pension Fund Regulatory and Development Authority
PHP Physically Handicapped Pensions
PMU Project Monitoring Unit
POP SP Point of Presence Service Provider
PPAN Permanent Pension Account Number
PPO Pension Payment Order
58
Abbreviation Description
PPU Payment Processing User
PRAN Permanent Retirement Account Number
PRI Panchayati Raj Institutions
PS Principal Secretary
PSB Public Sector Banks
PSU Public Sector Unit
PwC Price water house Coopers
PWD Public Works Department
RBD Reserve Bank Deposits
RBI Reserve Bank of India
RDPR Rural Development and Panchayati Raj
RE Revised Estimates
RFP Request For Proposal
RO Release Order
ROI Rate of Interest
ROP Recovery of over payment
RTGS Real Time Gross Settlement
RTI Right To Information
SBI State Bank of India
SBM State Bank of Mysore
SCF Subscriber Contribution File
SCP Special Component Plan
SE Supplementary Estimates
59
Abbreviation Description
SHCIL Stock Holding Corporation of India Limited
SI System Integrator
SO Section Officer
SOA Service Oriented Architecture
SOP Schedule of Payments
SOR Schedule of Receipts
SOT Statement of Transaction
SPU Schedule Processing User
SR Service Register
SRS System Requirement Specification
SSP Social Security Pension
SSY SandhyaSurakshaYojana
STO Sub- Treasury Officer
SWMA Special Ways and Means Advances
T Day Transaction Day
TA Travelling Allowance
TAN Tax Deduction and Collection Account Number
TB Trustee Bank
T-Bill Treasury Bill
TCS Tata Consultancy Services
TE Transfer Entry
TIN Tax Payer Identification Number
TNMC Treasury Network Management Centre
60
Abbreviation Description
TO Treasury Officer
TP TalukaPanchayat
T-Pin Telephone Pin
TSP Tribal Sub Plan
TTR Treasury Transfer Receipts
UAT User Acceptance Testing
UC Utilization Certificate
UCI Unique Challan Identity
UID Unique Identification Number
UIDAI Unique Identification Authority of India
ULB Urban and Local Bodies
US Under Secretary
UTI Unit Trust of India
UTR Unique Transaction Reference
VAT Value added Tax
VDMS Verified Day-wise Monthly Statement
VOA Vote on Account
VPN Virtual Private Network
VSAT Very Small Aperture Terminal
WDPB Work Done by Public Bodies
WMA Ways and Means Advance
ZP ZillaPanchayat
Project Partner