project management institute: north la county february 7, 2017•brevity is a virtue •begin with...
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Project Management Institute: North LA County February 7, 2017
192.168.51.15
COMMUNICATION BREAKDOWN!!
192.168.51.150 – 192.168.51.250
Will you take jess home?
9455 968 7253 5377 4663
COMMUNICATION BREAKDOWN!!
Will you take less good?
BIG IDEAS
Front load prep & config
Identify repeated patterns & automate
Create a universal menu
Simple tools / fewer features increases utilization and success
Concept Over Process
SYSTEMS
“The System” does NOT Exist!
“A SYSTEM” is CRITICAL!!
Anywhere, anytime
Point of failure
Secure
ScaleCollaboration
• Amazing initially but..….. Better tools exist
• Problems with context and threads
• Version control is an issue
• New team member challenges
• Finding that one email can be a challenge
• Not centralized for the team
x 3Time
= $
Calendar/Schedule
•Your benevolent dictator
•Weekly / Daily Preview & Review
•Automate reminders when possible (mobile)
•Don’t just plan the event / plan the work for the event• ie: Team collab meeting & My deliverables project
Communication
•Brevity is a Virtue
•Begin with stated goals/questions
•Visually break ideas/spacing
•Predict the questions• What will they ask?
• What do you need from me and when?• Dates, times, locations, and where to direct questions
Shared Library•Discovery
• Notes open all day while at PC• Both screen shots and quick notes
•Review• 5-10 Minutes – beginning or end of day• Sent email / answering questions
•Primary Curator & Secondary
Simple Agenda
•3 Primary Items• w/ Success factors
• Must be actionable/require action
• Must have total time to resolution w/in meeting
• 1-2 Primaries. Reasonable time to report back
• NOTE IT!
• Agenda should be submitted 24-72 hours prior to meeting to allow any input.
Core & Explore System
•Core• Production
• Non-speculative
•Explore• Meetings
• Networking
• Future skill learning
OUR TOOLS OF CHOICE
LIKES• Real-time/live project discussion• Drag-and-drop file/image sharing• Simple event & tasks management• mobile
NOT SO MUCHES• NOT a full PM platform• Inefficient user management
LIKES• Long-form collaborative documents
w/revision history• Drag-and-drop file/image sharing• When MS went “to the cloud” they found
Google Drive waiting for them
NOT SO MUCHES• Google Hangouts UI developed by crack
addicted Chimpanzees• Inefficient user management
“Google is abysmal at being amazing!” -Matthew Moran
LIKES• Links/integrated with google Docs• Per project/per line item discussions and
file attachments• Automated notifications for task• Ability to share/get updates from
resources who are NOT users• True Gantt chart, tasks dependencies,
and calendar views
NOT SO MUCHES• Uses Google Hangouts for chat (those
damned chimps)• Inefficient user management• Missing team assignments for tasks
team discussions/collaboration file, document, spreadsheet, presentation collaboration
full-featured PM platform
Matthew Moran
@MatthewMoranPulseInfomatics.comMatthewMoranOnline.comITCareerToolkit.comMatt.Moran@PulseInfomatics.com