project management of a globally distributed team - tools and techniques
DESCRIPTION
DATA Inc's poster presentation at the 2006 New Jersey Project Management Institute's Annual Symposium.TRANSCRIPT
72, Summit Ave,Montvale, New Jersey 07645
Phone : (201) 802 9800Fax : (201) 802 9808
email : [email protected] site : www.dataincusa.com
Presented by: Denny Panakal, PMP ([email protected]) Michelle Medley, PMP ([email protected]) Tom Markowski, PMP ([email protected])
PROJECT MANAGEMENT OF A GLOBALLY
DISTRIBUTED TEAM
TOOLS & TECHNIQUES
May 1, 2006
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Global Project Management Challenge IT Projects by nature are inherently complex. Factors that must be managed include:
Scope Time Cost Quality Risk Communication Integration Resources
In today’s global economy, global projects span multiple offices in different countries, time zones and cultures posing additional levels of complexity, difficulty and risks Global Projects mandate the need for more sophisticated project management tools and techniques that facilitate stronger collaboration, information & data sharing and control
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Data Inc.’s Solution – Microsoft SharePoint
Data Inc. utilizes Microsoft SharePoint integrated with Microsoft Project Server as a tool to manage projects
SharePoint facilitates team collaboration and information
centralization, among Data Inc. overseas centers and clients
Manages work, provides business intelligence, improves
productivity and assists in knowledge retention
Used for all phases of the Project Life Cycle
Used as a means to formalize standards, processes, controls and documentation
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Sample Project Management SharePoint Site
Project Site helps with the following Areas of Knowledge:
Integration Management
Scope Management Time Management Cost Management Quality Management Communications Management
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Collaboration at Collaboration Multiple Levels Topology
Individual
Team
Division
Enterprise
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Shared Services Deployed on a Global Scale
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Project Integration Management SharePoint used to share the Project Charter and the Project Plan across all team members
SharePoint integrates with Microsoft Project Server for real-time Project Management
SharePoint facilitates centralized work assignments and plan execution
Monitors progress remotely 24x7
Enforces organizational procedures
Change Control: Webpart tracks and manages changes
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Project Scope Management Effective Scope Management is critical to the success of a global or geographically distributed project
During the Scope Initiation phase WebEx used for team discussions and SharePoint discussion board used for soliciting feedback from stakeholders
Project objectives, deliverables, change control procedures and WBS are stored in SharePoint document repositories which are accessible 24x7, online, by all stakeholders
Actual changes are managed using the list feature of the SharePoint website. The schedule changes are then reflected in the Microsoft Project Server
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Project Time Management Microsoft Project Server integrates with SharePoint for task scheduling and progress tracking
Team members use SharePoint to view tasks allocated and submit timesheets
Document repository used to share the Work Breakdown Structure (WBS) and project plan
Clients use SharePoint site to monitor project progress and milestones
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Project Cost Management SOLOMON - Accounting Software from Microsoft
Accounting software solution that fully integrates with Microsoft SharePoint and Microsoft Project Server
Central repository accesses accounting and cost data
Connects other systems and information to deliver a true, end-to-end business solution
Seamless information flow across multiple locations
Manages Multiple Currencies
Provides Financial Statement Translation
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Project Quality Management In SharePoint each issue is a collaborative discussion
Typically, someone opens a new issue - others can contribute information to the discussion field of this issue
SharePoint used to capture issue resolution, depending on the type of solution. Issues can be marked as closed or postponed
Newly assigned issues appear on the team member’s Home page, and issue lists are accessed in the Project Center and Tasks of Microsoft Project Web Access
E-mail notifications alert the team when issues are opened, assigned, updated or resolved
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Communications Management SharePoint used as a single node for all communications among all project stakeholders
Client logs into SharePoint to check project status, request meetings and log defects
Project Manager and team members communicate using meeting workspaces and threaded discussion boards available in SharePoint
Integration with MS-Outlook for Email alerts of task assignments from Microsoft Project Server
SharePoint facilitates Resource Centralization, Document Repository and Knowledge Retention
©Copyright DATA Inc 2006 This publication and its contents are proprietary to DATA Inc. No part of this publication may be reproduced in any
form or by any means without the written permission of Data Inc. 72 Summit Ave, Montvale, NJ 07645