project management office pmcs
TRANSCRIPT
Gaurav Kalekar --> PMO Coordinator (PMCS)
DOB: 3rd Feb 1984Residential address & contact details207/B, Progressive bldg,Dattaram Lad road,Near Chinchpokli railway station,Chinchpokli (E), [email protected],http://in.linkedin.com/pub/gauravkalekar/20/b79/665,M: 09619584905
PMO – Profile Timeline
Organization ZTE Telecom India Pvt. Ltd. Sep 2009-Present
Profile Project Management
Dec 2010--Apr 2012DivisionProject Management Office(PMO),
Central Zone
Designation PMO Coordinator
Type of Zonal PMO - Controlling, Total no. of Zonal PMOs in ZTE India 4, Reporting to Zonal Director & EPMO Major agendas with ZPMO;
1) Project management control system (PMCS),
2) Process improvement – This is applicable for Project Management & Functional Administration
3) Support functions administration .
Main responsibilities with PMCS;
1) Project resource management,
2) Project tracking – coordination & documentation,
3) Project performance reporting.
Support functions administration was related to management of support functions as
1)Admin,
2) Occupational Health & Safety (OHS),
3) Information security (IS),
4) Training,
5) Logistics
Project Management Office (PMO)- Central Zone
Here resources mainly considered are Human Resource & Transportation vehicles.
In complete scenario of resource management “efficiency” calculated after comparison between monthly planned scope & achievement is most significant factor affecting overall Resource Management.
Vehicle are important resources as in telecom sector lots of work is done on distant sites.
Following factors are mainly taken in consideration at the time of human resource management,
1) Total scope of work – Depending upon actual scope of work in the attached template man efforts required for installation, commissioning & ATP can be calculated.
2) Man efforts – Man efforts divided in terms of “Man Days” & “Man Month”. Man month means no. of human resources required for a month.
Depending upon level of expertise man efforts calculated for, 2A. Employees on ZTE payroll, 2B. Contract & Outsourced employees, 2C. Chinese employees
Project Resource Management
Microsoft Office Excel 97-2003 Worksheet
Following factors are mainly taken in consideration at the time of vehicle resource management,
1) Total scope of work – Depending upon total scope of work number of
days vehicle required can be calculated in attached format. 2) Vehicle days requirement – From vehicle “Days” calculated it can be
decided whether vehicle is required on daily or monthly basis.
Templates supporting main template for resource management
Project Resource Management
Microsoft Office Excel Worksheet
MANAGEMENT OPIMIZATION.zip
Process for resource movement with in circle, across circles & across zones.
Project Resource Management across Zones
Resource Requirement Approval Process (Project/ O&M)
Type Resource Requirement Requester Request
To
Resource Identification
By
1st Level Approval
2nd Level Approval
3rd Level Approval
Information To
Type 1
Engineers Movement within Circle ( for more than 5 Days)
CPM/ O&M Manager
Circle Head Circle Technical Lead
Circle Head (Resource to be taken from circle)
Not required NA Zonal PMO
Type 2
Engineers Movement to Other Circle (Within Zone)
Circle Head Zonal Technical Sector Head
Zonal Technical Sector Head
Circle Head (Resource to be taken from circle)
Asst Director Tech
NA Zonal PMO,ZD
Zonal Technical Sector Head
Asst Director Tech
Zonal Technical Sector Head
Circle Head (Resource to be taken from circle)
Asst Director Tech
NA Zonal PMO,ZD
Type 3Zonal Engineers Movement to other Zone
ZD/PD/TSD ZD/Asst Director Tech
Asst Director Tech/Zonal Technical Sector Head
Circle Head (Resource to be taken from circle)
Asst Director Tech
Zonal Director Zonal PMO
Using specific templates is very important in project tracking, coordination & reporting.
Project Tracking, Coordination & Reporting
Name of template Content Purpose Updating & reporting frequency Template
Master Database Account & product wise statistics for total scope, achieved scope till date in terms of instln, commng, AT certificates & phase of projects
Complete database as baseline for project tracking, coordination & reporting to Zonal Director
Updating---Daily,Publishing---Weekly
Weekly Plan Vs Achievement
Scope planned for respective week with Monday as first day & achievement for same
Project performace reporting Updating---Weekly,Publishing---Weekly
Monthly project plan
Project scope in terms of Installation, commissioning & AT planned for upcoming month
1) Human resource management,2) Vehicle resource management,3) Coordination with EPMO
Updating---Monthly in last week of running month,Publishing--- NA
Monthly achievement
Project target achieved against monthly scope planned for previous month
1) Project efficiency estimation,2) Project tracking
Updating---First week of running month,Publishing--- First week of running month
Issue Tracker Routine issues under implementation of all projects
1) Project tracking,2) Proceedings in order to extend necessary support to project team
Updating----Daily,Publishing---Weekly
Minutes of meeting
Issues discussed at internal & external (customer) project meetings.
1) Project tracking,2) Proceedings in order to extend necessary support to project team,3) Proceedings in order to improve CRM.
Updating----On specific day of meeting,Publishing--- Weekly through MOM Statistics report in order to improve CRM
Microsoft Office Excel 97-2003 Worksheet
Microsoft Office Excel 97-2003 Worksheet
Compressed (zipped) Folder
Compressed (zipped) Folder
Microsoft Office Excel 97-2003 Worksheet
Compressed (zipped) Folder
Parameters listed below are baseline for Zonal KPI.
Cost control 1) Employee roaming ratio,
2) Transportation expenses,
3) Office & GH facilitation expenses
Service delivery capability 1) Project/MS efficiency,
2) Acceptance certification
3) Project technical capability
3.a Fixed response time (FRT)
3.b Call log ratio
4) Customer relationship management (CRM)
Support functions administration 1) Skill improvement
2) Product certification achievement
3) Spare parts borrowing ratio
Zonal KPI
